Leasing Coordinator (Retail) at Last Mile Investments

Leasing Coordinator (Retail)

Location: Remote

Position Summary

The Leasing Coordinator at Last Mile Investments provides administrative documentation and coordination support for the Leasing and Asset Management teams across a national portfolio of retail assets. Reporting to the Vice President of Asset Management this role is responsible for managing leasing documentation workflows maintaining organized and accurate deal files coordinating communications and ensuring leasing transactions move efficiently from approval through execution and handoff.

This is a process-driven execution-focused role requiring strong organizational skills attention to detail and the ability to manage a high volume of transactions. The Leasing Coordinator plays a critical role in keeping leasing activity organized compliant and on track while coordinating with brokers tenants legal counsel property management and internal teams.

Responsibilities

Leasing Documentation & Execution

• Assist in drafting renewals amendments assignments exhibits and other leasing documents based on approved deal terms.
• Prepare lease approval checklists and deal summaries to support internal approvals and signature requests.
• Review leasing commissions for accuracy and completeness.
• Coordinate lease abstraction reviews and approvals.
• Draft and distribute execution emails for new leases renewals and amendments once fully signed.
• Update and maintain lease clause library language.
• Update pylon sign exhibits as required.
• Request collect and track tenant financial statements sales reports background checks and credit checks.

File Management & Organization

• Assist in building and maintaining leasing vitals deal summaries and handoff memos.
• Save and organize all pertinent leasing-related emails attachments and execute documents in appropriate folders.
• Maintain consistent file organization and documentation standards across all active and completed deals.
• Ensure executed documents are properly stored and accessible to internal teams.

Coordination & Communication

• Schedule and coordinate meetings and calls with tenants brokers legal counsel and internal teams.
• Coordinate with property management on HVAC inspections bids and other operational items tied to leasing activity.
• Coordinate renewals and new leases with NAP marketing for social media and LinkedIn announcements.

Administrative & Reporting Support

• Request and track background and credit checks for new leasing prospects.
• Verify receipt of all required tenant financial and deal-related items prior to execution.
• Run ad hoc reports to support leasing and asset management needs.
• Assist with monthly leasing and operations update emails to the executive team.
• Track leasing to-do items and ensure timely follow-up across active deals.

Qualifications and Requirements

• 2 years of experience in commercial real estate administration leasing coordination property management support or a related role.
• Strong attention to detail and ability to manage multiple active transactions simultaneously.
• Proven ability to organize and maintain accurate documentation and files.
• Strong written and verbal communication skills.
• Proficiency with document management systems e-signature platforms and standard office software.
• Ability to work independently prioritize tasks and meet deadlines in a fast-paced environment.
• High level of professionalism when interacting with brokers tenants and internal stakeholders.

Compensation and Benefits

Last Miles Leasing Representative position will include a benefits package that includes medical dental life and 401(k). It will provide a competitive salary based on the candidates experience.

About Last Mile Investments:

Mile Investments (LMI or the Firm) is a rapidly expanding real estate fund manager specializing in the acquisition of last mile retail assets primarily located in Sunbelt markets including Atlanta Austin Charlotte Dallas/Fort Worth Nashville Jacksonville Phoenix Raleigh/Durham and Tampa / St. Petersburg among others. Headquartered in Cincinnati OH the Firm was founded in 2019 by Ryan Moore (CEO) and David Birdsall (CIO) (combined the Co-Founders) who have significant retail investment management and capitalmarketsexperience across their collective careers. Prior to co-founding LMI Ryan was a Principal at Phillips Edison & Co. where he led their investment management business andwas responsible forthe $7 billion fully integrated real estate platform focused on the retail sector. David was formerly the President of the Strategic Investment Fund division of Phillips Edison and Co. and VP of Development with Regency Centers a national owneroperatorand developer of shopping centers. LMIs team currently consists of 24 professionals all with deep experience in the retail addition LMI is an affiliate of North American Properties (NAP) a privately held owner / operator that has invested$7 billioninto the real estate sector since itsinceptionin 1954.

Market Opportunity

LMI hasestablisheda robust national portfolio across 24 markets anda clear visionfor growth. The Firm is seeking to add$1 billionof assets to its portfolio over the next three years aiming to reach$2 billionin assets across 30-40 markets within five years.

Historically LMI has successfully raised multiple commingled fund vehicles capitalized by a diversified roster of institutional family office and high-net-worth investors. Recently LMI completed the capital raise of Fund III.

LMI targets multi-tenanted last mile retail assets that typically range in size from square feetin highly trafficked densely populated often targets assets that are undermanaged and/or undercapitalized andseeksto create value through tailored capital improvements lease-up / re-tenanting operationalimprovementsand mark-to-market opportunities. Importantly LMI assets cater to e-commerce-resistant and service-based tenants including food & beverage health & wellness healthcare and service/convenience users.

This approach generates significant tenant demand and stable cash-on-cash returns. LMIs current portfolio consists of 32 last mile retail assets located throughout the Sunbelt.

About North American Properties

What makes a placetruly great At North American Properties we believe it centers on meaningful connectionsbridging people to each other cities to their unique identities partners to new possibilities and individuals to experiences that inspire and enrich their lives. Our commitment to fostering these connections is reflected in our longstanding partnership with Last Mile Investments (LMI) a rapidly growing real estate fund manager focused on lastmileretail assets across major Sunbelt markets.

By fulfilling the innate human desire for connection we create environments that are not only more vibrant and successful but also contribute to building happier more resilient communities. Since our founding in 1954 North American Properties has paired robust capital resources and disciplined execution with an innovative mindsetqualities that align seamlessly with LMIs value-driven investment approach. Together we have expanded the possibilities for more than$7 billionof assets throughout the United States continually reimagining what retail and mixed-use destinations can achieve.

Whether developing multifamily mixed-use office student housing hotel or retail environments North AmericanPropertiesand our affiliate LMI share a drive to deliver transformative meaningful real estate. We are united in our mission to create places that inspire delight and connect people with what matters most ensuring our projects are not just successful investments but catalysts for thriving communities.

We look forward to hearing from you!

You cansubmityour resume at