Grace Students Administrative Coordinator

OVERVIEW

TheFull-Time Grace Students AdministrativeCoordinatorisresponsible forthe administrativesupport event planning projectmanagementand communication efforts to support Grace Students.S/he willconnect prospective team members into serving roles within the Grace Students ministry.
CHARACTER

S/he is a self-aware spiritually mature disciple as embodied by our five marks: spiritually deep gospel fluent emotionally mature culturally intelligent and missionally engaged. S/he is a humble servant whose gentleness compassion and courage remind others of Jesus. S/he lives a multi-ethnic life demonstrated through friendships and a willingness to welcome cross-cultural experiences and learning as a way to know and love God deeper.

ABOUT YOU

You are able to connect with and develop relationships with students and parents.You are highly organized and detail-oriented with the ability to manage multiple projects anddeadlines.Additionally you enjoy events - everything from planningoverseeingand executing student events. Finding new ways to get better is part of how you contribute to an organization and you show a willingness to collaborate and develop partnerships with other ministries at Grace.While you could work anywhere using your gifts for Gods Kingdom gives you the most joy and fulfillment. Most importantly you believe the gospel is the most important message ever so seeing it advanced and lived out in peoples lives is of utmost importance to you.

ESSENTIAL FUNCTIONS

• Plan promote and execute the details (creatives registration communication materials reservations scheduling timelineslogistics etc.) of all Grace Students events.

• Responsible for organization of and event planning in the Warehouse.

• Maintain organizationdécor and signage; oversee event setup and cleanup; order and manage supplies food and hospitality needs (including Sunday donuts) for events and programs.

• Coordinate volunteer efforts. Create andmaintain schedules. Assign event tasks

• Oversee background checks and CST compliance.

• Develop onboarding pathways and volunteer appreciation initiatives.

• Manage all communication and marketing efforts through multiple channels (email Realm social media etc.) Create and distribute flyers slides and announcements. Plan and execute social media campaign.

• Send regular updates to parents leaders students and other staff via text email and newsletters.

• Maintain the Grace Students website content. Maintainaccurate student records in Realm and track student attendance.Maintain Grace Students calendar

• Coordinate baptisms and follow-up for students by working with the GCC Baptism team.

• Pursueongoingparental input and involvementto strengthen studentcareand ministry focus and participate in staff life familyministryand youth ministryactivities.

COMPETENCIES

• Excellent ability to manage and pay attention to details.
• Excellent written and oral communication skills.

• Strong organizational and time management skills prioritizing to-do items for maximum effectiveness.

• Action-oriented displaying focuspassionand initiative. Able toanticipate needs and create systems to meet them.

• Interpersonal skills: Relates well to all kinds of people by listening and negotiating builds effective relationships and teams collaborative

• Highly proficient with technology including Microsoft Office applications (Excel Word etc.
  
• Alignment with Grace Community Churchs theological convictions and philosophy of ministry including but not limited to Gospel-centered and Emotionally HealthyDiscipleship;convictions around Gods vision for ethnic unity.
  

SCHEDULE

• 40Hours/Week
• 1x Per Week Each Meet withGrace Students Director for One-on-One/Attend the Grace Students Meetings on Monday mornings/Attend the Grace Students (High School) Meetings on Monday mornings/Attend the weekly All Staff Meetingson Tuesday mornings/Attend the weekly All Staff PrayerPauseon Thursdays
  
• 1x Per Month Each - Attend the Grace Families Staff meeting (1.5 hours on Tuesday afternoons)/Admin Meetingon Wednesdays
• 1x Per Year Each Participate in the All-Staff Retreat/Participate in the Grace StudentsPlanningRetreat typically in February
• Saturday nights andSundaysmornings
• Christmas Eve Easter Sunday Gatherings

RELATIONSHIPS

• Reports toGrace Students Director

• Works Closely withGrace Students staff Family Pastor Ministry leaders

BENEFITS

2 Weeks Annual Leave /2 Weeks Sick/Safe Leave /4 Weeks Paid Maternity/Paternity Leave /10 Holidays if they fall on regularly scheduledworkday /403(b)Plan

Required Experience:

Junior IC