Administrative Coordinator Division of Cardiac Surgery
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Job Location:
Boston, NH - USA
Hourly Salary:
$ 20 - 29
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Mass General Brigham relies on a wide range of professionals including doctors nurses business people tech experts researchers and systems analysts to advance our mission. As a not-for-profit we support patient care research teaching and community service striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Principal Duties and ResponsibilitiesAdministrative Coordination (50%)
Extensive daily communication and contact with many Clinical and Administrative Departments. This requires routing factual and confidential information and a detailed knowledge of policies and procedures across MGB Division of Cardiac Surgery
Prepares various types of medical and administrative correspondence including memoranda reports letters and schedules. Composes proofreads and edits as necessary.
Prepares submits and follows up on check requests work orders expense reports and resource booking requests to ensure completion
Coordinate divisional events such as visiting professorships holiday parties and assist with graduation activities teaching conferences and other faculty led events.
Coordinate special events such as meetings dinners interview sessions orientations or graduation activities and surgical statistics regarding admissions discharges deaths and complications database entry and processing of educational program data.
Recruit and onboard various roles including but not limited to observers and research students
Support weekly faculty meetings by running slides and marking down meeting minutes
Assist with timekeeping in UKG
Administrative Support (50%)
Perform administrative duties under minimal supervision at the highest proficiency level.
Provides direct support to Cardiac Surgery Faculty and Administrative Supervisor
Work is highly complex non-repetitive and often project oriented.
Ability to solve problems and determine best course of action with little direction.
Work on projects coordinate work take initiative using all available resources follow through on issues when needed apply knowledge as appropriate with little direction from Supervisor.
Track expense budgets perform basic bookkeeping tasks and create financial reports.
Assist with training and orienting staff as needed.
Provide cross coverage as needed.
Follow HIPAA guidelines for the management of patient privacy and confidentiality.
Other duties as assigned (listed below)
Administrative Functions
Works as a team member with all staff in the Division to ensure smooth operation of the Division including participation in staff or faculty meetings taking minutes and preparing agendas.
All other duties as needed and requested by the Administrative Manager
Qualifications
Education
High School Diploma or Equivalent required and Associates Degree Related Field of Study preferred
Can this role accept experience in lieu of a degree
No
Licenses and Credentials
Experience
Administrative Support Experience 3-5 years required and Leadership Level Support Experience 2-3 years required
Knowledge Skills and Abilities
Proficient user of Microsoft Office suite including Excel and Access.
Interest in health care process improvement and care redesign
Excellent interpersonal skills and flexibility.
Excellent oral and written skills.
Understanding of and ability to use medical terminology.
Computer software and word processing skills including: MS Word Excel PowerPoint Outlook Internet and Windows.
Requires an ability to work effectively with physicians physician assistants and other clinical and support staff.
Strong communication and organizational skills.
Ability to focus detailed concentrated effort to multiple projects and re-establish priorities as necessary.
Ability to effectively respond to time sensitive and confidential issues.
Initiative and ability to work both independently and as a member of a functional team.
Strong attention to detail.
Ability to handle multiple tasks in a fast-paced environment
Additional Job Details (if applicable)
Physical Requirements
- Standing Occasionally
- Walking Occasionally
- Sitting Constantly
- Lifting Occasionally
- Carrying Occasionally
- Pushing Rarely
- Pulling Rarely
- Climbing Rarely
- Balancing Occasionally
- Stooping Occasionally
- Kneeling Rarely
- Crouching Rarely
- Crawling Rarely
- Reaching Occasionally
- Gross Manipulation (Handling) Constantly
- Fine Manipulation (Fingering) Frequently
- Feeling Constantly
- Foot Use Rarely
- Vision - Far Constantly
- Vision - Near Constantly
- Talking Constantly
- Hearing Constantly
Remote Type
Work Location
Scheduled Weekly Hours
Employee Type
Work Shift
Pay Range
$20.84 - $29.79/HourlyGrade
4EEO Statement:
Mass General Brigham Competency Framework
At Mass General Brigham our competency framework defines what effective leadership looks like by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance make hiring decisions identify development needs mobilize employees across our system and establish a strong talent pipeline.
Required Experience:
IC
Key Skills
About Company
Patients at Mass General have access to a vast network of physicians, nearly all of whom are Harvard Medical School faculty and many of whom are leaders within their fields.
