Legislative Clerk Council

Seattle, OR - USA

Yearly Salary: $ 81536 - 109657

Posted on: 15 hours ago

Vacancies: 1 Vacancy

Job Summary

Summary

The Metropolitan King County Council is recruiting for a new Legislative Clerk. Experienced candidates will have a passion for working in the public sector or legislative environment providing clerical and administrative operations
support to elected offices and policy staff as member of a team. Excellent written and verbal communication skills initiative good judgment a keen attention to detail and the ability to coordinate logistics are all mission critical skills necessary to succeed in this position.

The Legislative Clerks work as members of the councils policy team to ensure accountability throughout the legislative process in compliance with established standards by working with policy staff the Council Clerks Office and Councilmembers. With a focus on superior service the successful candidate is expected to coordinate and clerk committee meetings draft and proof documents maintain legislative records and provide administrative support to the committees policy staff and the legislative process. We are committed to upholding and promoting equal opportunity in employment and value lived experiences.

People of all backgrounds cultures and religions are encouraged to apply including veterans people of color immigrants refugees women LGBTQ and people with disabilities. We value diversity and strive to hire a workforce who reflects the County we serve. We believe a diverse workforce is a strong workforce.

Job Duties

Applicants must at aminimumdemonstrate skills and abilities to:

Prepare distribute and publish meeting packet materials for committee meetings public hearings or other proceedings.
Serve as the clerk for Council committee hybrid meetings to include on-site equipment operation managing online participation calling on individuals for public comment providing support for committee chairs during committee meetings and recording committee attendance actions and votes.
Serve as a point of contact for the public on general questions and information pertaining to Council committees.
Work in a team environment with legislative clerks and policy analystsby providing support to the teammates whenever necessary.
Coordinate calendar invitations for hybrid meetings via the online meeting application (Zoom) and ensure that all necessary participants have been invited.
Prepare revised documents based on changes approved by committee members.
Process meeting materials offered during the legislative process. Prepare minutes of the proceedings record votes and appropriately distribute and post documents via email and on the Councils website.
Maintain committee files including creating and maintaining hard and electronic files through King Countys electronic record management system. Ensure all necessary documents are accurately filed and processed.
Prepare review and edit documents from rough drafts or verbal instructions in a variety of formats such as memorandums agenda packets and supporting materials. Compose routine correspondence ensure materials and reports for signature and/or official proceedings are accurate complete and technically correct any forms as necessary.
Assist the Councils public records custodian and staff to ensure proper public records are properly retained and assists with proper redaction in accordance with state law.
Provide and maintain up-to-date documentation on various laws rules/regulations policies/procedures as related to functions such as agenda preparation process Open Public Meetings Act Public Records Act Roberts Rules of Order and other internal policies and state laws as requested.
Work with Council Communications staff to maintain up-to-date information on committee web pages
Employ working knowledge of office practices procedures equipment filing systems intake letter and report writing photocopier/scanning and postage machines.
Identify and inform managers of current and potential issues and problems and maintain the confidentiality of sensitive and controversial communications.
Perform other duties as assigned that support the overall objective of the position.

Experience Qualifications Knowledge Skills

The most competitive candidates will possess the followingexperience knowledge and skills:

Working knowledge of the rules regulations protocols and procedures associated with public meetings hearings and the legislative process.
Independently perform all the duties of the position as duties are often conducted from home or in other remote settings.
Human relations skills to work productively and cooperatively with diverse teams exercise patience when dealing with internal and external customers and convey technical concepts.
Procedural knowledge of Council rules and parliamentary procedures.
Demonstrated proficiency with Microsoft Office Suite and Adobe Pro.
Working knowledge of tools to support remote and hybrid committee meetings and experience coordinating and managing Zoom meetings and webinars.
Knowledge and experience withfile management and records retention.
Ability to use a high degree of tact discretion and diplomacy in dealing with sensitive situations and concerned or upset individuals.
Demonstrate considerable independent judgement and the ability to deal with information of confidential and/or politically sensitive nature.
Maintain focus and attention to detail in fast-paced environment often while managing multiple and competing priorities.
Ability to focus on the details and approach problems logically and rationally.
Learns and utilizes multiple software applications and equipment used for audio/video recordingarchiving legislative records and other applications as necessary.
Troubleshooting software and equipment related issues often on the fly in high pressure situations.
Maintaining focus and attention to detail in a fast-paced environment often while managing multiple and competing priorities.Maintains poise during stressful situations.

EDUCATION QUALIFICATIONS

The position typically requires an associates degree and three years of experience in administrative support.Additional experience in a legislative and/orpolitical environment may substitute for some higher education.

Supplemental Information

The King County Council strives to create an inclusive anti-racist workplace and seeks team members who will thrive in this type of working environment.

With a commitment to upholding and promoting equal opportunity in employment and valuing lived experiences we endeavor to hire a workforce which reflects the County we serve. People of all backgrounds cultures and religions are encouraged to apply including veterans people of color immigrants refugees women LGBTQ and people with disabilities.

KING COUNTY COUNCIL IS AN EQUAL EMPLOYMENT OPPORTUNITY (EEO) EMPLOYER
No person is unlawfully excluded from employment opportunities based on race color religion national origin sex (including gender identity sexual orientation and pregnancy) age genetic information disability veteran status or other protected class. Our EEO policy applies to all employment actions including but not limited to recruitment hiring selection for training promotion transfer demotion layoff termination rates of pay or other forms of compensation.

ABOUT THE POSITION
This position is open to all qualified applicants. Acceptable proof of identity and authorization to work in the United States are required by federal immigration law. This position is an hourly at-will overtime eligible classification that is not eligible for the county Career Service system. The standard workweek is 35 hours. Non-traditional work hours and travel throughout King County may occasionally be required.

APPLICATION & SELECTION PROCESS
Applications materials are screened for writing accuracy clarity completeness and competitiveness. Interested individuals should submit a complete online King County application. Online applications are preferred; however if you are unable to apply online visit for other options. Failure to submit all required forms and materials may limit further consideration.

To apply you must submit:
letter (Answer to supplemental question #1) Describe your interest in this opportunity. Clearly explain how you meet each of the qualifications including details of any lived or worked experience or related education.
2. A resume.
3. Answers to the attached supplemental questionnaire.
NOTE: If selected to move forward to the interview you will be required to complete an online reference check.

TELEWORK
The work associated with this position will be performed predominantly in a hybrid work environment working in the office and at home. Employees must reside in Washington State and within a reasonable distance of their King County worksite to respond to workplace reporting requirements. If selected for this position you must be available for periodic in-person work.

You must have a secure and reliable internet connection for remote work-a minimum of 30 megabits per second download speed to accommodate video meetings. All staff must commit to standards related to independence ethics code of conduct team engagement and telework.

King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work as we transition to a hybrid environment.

Please contact Arlecier West Sr. HR Business Partner at if you need this announcement in an alternate language or format would like to request accommodation or assistance in the application or assessment process.

Job Code: 007006 Legislative Clerk Non-Represented

SummaryThe Metropolitan King County Council is recruiting for a new Legislative Clerk. Experienced candidates will have a passion for working in the public sector or legislative environment providing clerical and administrative operationssupport to elected offices and policy staff as member of a tea...

Summary

Job Duties

Applicants must at aminimumdemonstrate skills and abilities to:

Prepare distribute and publish meeting packet materials for committee meetings public hearings or other proceedings.
Serve as the clerk for Council committee hybrid meetings to include on-site equipment operation managing online participation calling on individuals for public comment providing support for committee chairs during committee meetings and recording committee attendance actions and votes.
Serve as a point of contact for the public on general questions and information pertaining to Council committees.
Work in a team environment with legislative clerks and policy analystsby providing support to the teammates whenever necessary.
Coordinate calendar invitations for hybrid meetings via the online meeting application (Zoom) and ensure that all necessary participants have been invited.
Prepare revised documents based on changes approved by committee members.
Process meeting materials offered during the legislative process. Prepare minutes of the proceedings record votes and appropriately distribute and post documents via email and on the Councils website.
Maintain committee files including creating and maintaining hard and electronic files through King Countys electronic record management system. Ensure all necessary documents are accurately filed and processed.
Prepare review and edit documents from rough drafts or verbal instructions in a variety of formats such as memorandums agenda packets and supporting materials. Compose routine correspondence ensure materials and reports for signature and/or official proceedings are accurate complete and technically correct any forms as necessary.
Assist the Councils public records custodian and staff to ensure proper public records are properly retained and assists with proper redaction in accordance with state law.
Provide and maintain up-to-date documentation on various laws rules/regulations policies/procedures as related to functions such as agenda preparation process Open Public Meetings Act Public Records Act Roberts Rules of Order and other internal policies and state laws as requested.
Work with Council Communications staff to maintain up-to-date information on committee web pages
Employ working knowledge of office practices procedures equipment filing systems intake letter and report writing photocopier/scanning and postage machines.
Identify and inform managers of current and potential issues and problems and maintain the confidentiality of sensitive and controversial communications.
Perform other duties as assigned that support the overall objective of the position.

Experience Qualifications Knowledge Skills

The most competitive candidates will possess the followingexperience knowledge and skills:

Working knowledge of the rules regulations protocols and procedures associated with public meetings hearings and the legislative process.
Independently perform all the duties of the position as duties are often conducted from home or in other remote settings.
Human relations skills to work productively and cooperatively with diverse teams exercise patience when dealing with internal and external customers and convey technical concepts.
Procedural knowledge of Council rules and parliamentary procedures.
Demonstrated proficiency with Microsoft Office Suite and Adobe Pro.
Working knowledge of tools to support remote and hybrid committee meetings and experience coordinating and managing Zoom meetings and webinars.
Knowledge and experience withfile management and records retention.
Ability to use a high degree of tact discretion and diplomacy in dealing with sensitive situations and concerned or upset individuals.
Demonstrate considerable independent judgement and the ability to deal with information of confidential and/or politically sensitive nature.
Maintain focus and attention to detail in fast-paced environment often while managing multiple and competing priorities.
Ability to focus on the details and approach problems logically and rationally.
Learns and utilizes multiple software applications and equipment used for audio/video recordingarchiving legislative records and other applications as necessary.
Troubleshooting software and equipment related issues often on the fly in high pressure situations.
Maintaining focus and attention to detail in a fast-paced environment often while managing multiple and competing priorities.Maintains poise during stressful situations.