Document Controller

Start here. Grow here.  

At AECOM we are recruiting a Document Controller to join us in our Dublin office.

The role will be based on site for three days per week with the remaining two days worked remotely.

Heres what youll do: 

The Document Controller will be responsible for supporting the programme team with all document storage sharing and document control protocols. They will coordinate all programme documentation and act as the first point of contact for all documentation-related queries. Working as part of the programme team the role holder will support the implementation of programme control tools manage programme document management systems and provide general administrative support to the programme team.

Your day-to-day will include but not be limited to the following tasks and responsibilities:

• Populate and maintain the document register request for information (RFI) register action log issue log and other project control tools as required.

• Analyse interpret and summarise the status of project registers and logs providing clear and accurate information to the project team.

• Generate and issue weekly status and overdue reports relating to project documentation actions issues and other project-related information.

• Ensure the appropriate issuance receipt and storage of documents in accordance with the project document control procedures.

• Interface with external document suppliers including consultants and contractors and ensure compliance with the document control procedures set by the Contracting Entity.

• Enforce maintain and continuously improve a clear and robust project filing and document management system.

• Actively identify and propose improvements to document control and filing processes.

• Support the implementation of project Quality Assurance Quality Control and Health and Safety processes by participating in internal and external audits.

• Provide general administrative support to the project team including photocopying filing document collation and data entry.

• Monitor and track runway developments at major airports worldwide and produce a monthly summary report.

• Manage and maintain the external stakeholder database including data input and report production as required.

• Prepare inputs for monthly executive reports and coordinate contributions for collation by the Project Director.

• Track and monitor office supply inventory and support reordering as required.

Qualifications :

Ready to push the limits of whats possible 

Heres what were looking for: 

As the successful candidate you will have experience working within our primary infrastructure markets along with having the following qualfications and experience.

• Extensive expeirence in document control ideally within aviation or large infrastructure programmes.
• Ideally platforms such as Procore Autodesk Construction Cloud (Docs) and Aconex ensuring accurate document control version management and compliance with project procedures.
• Familiarity with pre-construction programming and multi-disciplinary project environments.

Additional Information :

We celebrate diversity including neurodiversity and believe it enriches our team. We welcome applications from all backgrounds and abilities. If you are an applicant with a disability that requires reasonable accommodation to complete the application process please contact us at

At AECOM we value everyones unique contributions and perspectives. If you meet some of the requirements above or have transferable skills you believe would benefit us we would be delighted to hear from you!

About AECOM

AECOM is the worlds trusted infrastructure consulting firm delivering professional services throughout the project lifecycle from advisory planning design and engineering to program and construction management. On projects spanning transportation buildings water new energy and the environment our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise a culture of equity diversity and inclusion and a commitment to environmental social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether youre working from an AECOM office remote location or at a client site you will be working in a dynamic environment where your integrity entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace where we invite everyone to bring their whole selves to work using their unique talents backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation benefits and well-being programs to meet the diverse needs of our employees and their families. Were the worlds trusted global infrastructure firm and were in this together your growth and success are ours too.

Join us and youll get all the benefits of being a part of a global publicly traded firm access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer we believe in each persons potential and well help you reach yours.

We are a Disability Confident Employer and will offer an interview to applicants who have a disability or long-term condition who meet the minimum/essential criteria for the role. Please let us know using this email address   if you would like to apply through the Disability Confident Interview Scheme.

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time