Tender Administrator (JB5855)
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Job Location:
Durban - South Africa
Monthly Salary:
Not Disclosed
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
Tender Administrator (JB5855)
Morningside KZN
R13 500 to R15 000 a month (Depending on experience)
Permanent
A well-established organisation operating across multiple projects is seeking a highly organised and detail-driven Tender Administrator to support its tendering and bidding function. This role plays a critical part in coordinating end-to-end tender submissions ensuring accuracy compliance and professionalism across all bid documentation. Working closely with technical estimating commercial and leadership teams the position supports the securement of new contracts while maintaining strong governance record-keeping and submission standards within a deadline-driven environment
Minimum Requirements:
Diploma or Bachelors degree in Business Administration Engineering Procurement or a related field
Approximately 10 years experience in a similar tender administration or bid coordination role
Proven experience within construction engineering or procurement-driven environments
Strong understanding of public and private sector tendering procedures
Excellent administrative organisational and document control skills
High attention to detail with strong time management ability
Proficient in MS Office (Word Excel Outlook)
Strong written and verbal communication skills
Ability to work under pressure and meet strict submission deadlines
Exposure to e-tendering platforms such as Ariba SAP or ProTenders (advantageous)
Willingness to work occasional overtime and attend briefings or submissions when required
Duties and Responsibilities:
Coordinate the full tender process in collaboration with bid managers technical teams and stakeholders
Review and analyse invitation-to-tender documentation to ensure clarity on requirements scope and deadlines
Prepare format and compile technical commercial and administrative tender documentation
Gather organise and verify all required submission documents including compliance certificates company profiles and project references
Manage submission timelines and ensure accurate compliant and on-time tender delivery (electronic and hardcopy)
Maintain strict version control and ensure internal reviews and approvals prior to submission
Update and manage tender registers logs and submission tracking records
Systematically file and archive tender documentation for audit reference and future bids
Support internal bid/no-bid decision processes by sourcing and consolidating required information
Liaise with internal departments such as engineering finance legal and procurement to obtain tender inputs
Communicate with clients consultants and procurement platforms regarding clarifications addenda and submission protocols
Monitor tender portals and procurement platforms for new opportunities
Ensure all submissions comply with statutory regulatory and internal quality standards
Assist with post-tender clarifications and follow-up documentation when required
Please do not apply using Scanned CVs no supporting documentation is required at this point this will be requested later.
Kontak Recruitment Disclaimer:
Equal opportunity: All backgrounds are welcomed with no bias. All are considered based on requirements.
Job specifics: Requirements mirror advertisement duties may adjust for client needs.
Fair process: Fair assessment only shortlisted candidates contacted due to volume.
Privacy: Data processed as per Privacy Policy. By applying you agree to data handling. We safeguard applicant info.
Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.
Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.
No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.
Applicant Responsibility: Upon applying confirmation of receipt for a specific advert is given. If no confirmation is received you must verify with Kontak Recruitment.
Morningside KZN
R13 500 to R15 000 a month (Depending on experience)
Permanent
A well-established organisation operating across multiple projects is seeking a highly organised and detail-driven Tender Administrator to support its tendering and bidding function. This role plays a critical part in coordinating end-to-end tender submissions ensuring accuracy compliance and professionalism across all bid documentation. Working closely with technical estimating commercial and leadership teams the position supports the securement of new contracts while maintaining strong governance record-keeping and submission standards within a deadline-driven environment
Minimum Requirements:
Diploma or Bachelors degree in Business Administration Engineering Procurement or a related field
Approximately 10 years experience in a similar tender administration or bid coordination role
Proven experience within construction engineering or procurement-driven environments
Strong understanding of public and private sector tendering procedures
Excellent administrative organisational and document control skills
High attention to detail with strong time management ability
Proficient in MS Office (Word Excel Outlook)
Strong written and verbal communication skills
Ability to work under pressure and meet strict submission deadlines
Exposure to e-tendering platforms such as Ariba SAP or ProTenders (advantageous)
Willingness to work occasional overtime and attend briefings or submissions when required
Duties and Responsibilities:
Coordinate the full tender process in collaboration with bid managers technical teams and stakeholders
Review and analyse invitation-to-tender documentation to ensure clarity on requirements scope and deadlines
Prepare format and compile technical commercial and administrative tender documentation
Gather organise and verify all required submission documents including compliance certificates company profiles and project references
Manage submission timelines and ensure accurate compliant and on-time tender delivery (electronic and hardcopy)
Maintain strict version control and ensure internal reviews and approvals prior to submission
Update and manage tender registers logs and submission tracking records
Systematically file and archive tender documentation for audit reference and future bids
Support internal bid/no-bid decision processes by sourcing and consolidating required information
Liaise with internal departments such as engineering finance legal and procurement to obtain tender inputs
Communicate with clients consultants and procurement platforms regarding clarifications addenda and submission protocols
Monitor tender portals and procurement platforms for new opportunities
Ensure all submissions comply with statutory regulatory and internal quality standards
Assist with post-tender clarifications and follow-up documentation when required
Please do not apply using Scanned CVs no supporting documentation is required at this point this will be requested later.
Kontak Recruitment Disclaimer:
Equal opportunity: All backgrounds are welcomed with no bias. All are considered based on requirements.
Job specifics: Requirements mirror advertisement duties may adjust for client needs.
Fair process: Fair assessment only shortlisted candidates contacted due to volume.
Privacy: Data processed as per Privacy Policy. By applying you agree to data handling. We safeguard applicant info.
Candidate verification: Candidates selected by the client are verified. False info may disqualify or end employment via the client.
Offer clarity: Advert is not a binding offer. Written offers based on pre-employment conditions.
No direct link: Advert is not tied to Kontak Recruitment. We assist in the employment process ONLY.
Applicant Responsibility: Upon applying confirmation of receipt for a specific advert is given. If no confirmation is received you must verify with Kontak Recruitment.
Required Experience:
Unclear Seniority
Key Skills
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