Senior Executive Administrative Assistant

New York City, NY - USA

Monthly Salary: Not Disclosed

Posted on: 3 hours ago

Vacancies: 1 Vacancy

Job Summary

The New York City Employees Retirement System (NYCERS) is seeking an experienced reliable and detail-oriented Senior Executive Administrative Assistant to provide high-level administrative support to the Executive Director Chief of Staff and Chief Operating Officer. This role serves as a key point of contact between NYCERS executives the Board of Trustees internal staff NYCERS members members of the public and other external stakeholders.
The ideal candidate is highly organized self-motivated discreet and capable of anticipating executive and organizational needs in a fast-paced environment. The position also provides leadership and supervision to administrative staff within Executive Operations ensuring efficient workflows high-quality work product and consistent administrative support to the Executive team.

Key Responsibilities
-Provide high-level administrative support to the Executive Director Chief of Staff Chief Operating Officer and as needed other members of the Executive team.
-Serve as a primary liaison between executives and the NYCERS Board of Trustees internal staff members and external stakeholders.
-Support Board of Trustees meetings including managing the Trustee Portal; preparing proofing and uploading agendas and materials; scheduling stenographers; and coordinating related logistics as directed.
-Assist with the preparation of letters memoranda reports and presentations for review by the Board of Trustees committees and executives.
-Coordinate and schedule meetings for executives; prepare materials and provide logistical support as needed.
-Take meeting minutes; collect edit and finalize minutes prepared by others; track action items; and independently follow up as appropriate.
-Manage logistics for conferences trainings and special events including travel arrangements an accommodation.
-Develop distribute and track surveys and training registrations for trustees and executives.
-Maintain organized electronic filing systems for Executive team records documents and reports.
-Order supplies and meals for Board investment and other NYCERS meetings; reconcile related purchases.
-Manage procurement cards; reconcile expenditures with cardholders; and prepare invoices for approval
-Open review analyze and distribute incoming correspondence.
-Answer and route inquiries addressed to the Executive Director; route calls appropriately; take messages; and greet scheduled visitors.
-Supervise mentor and lead administrative staff within Executive Operations including assigning work setting priorities reviewing work product providing guidance and feedback and supporting staff development to ensure high-quality executive administrative support.
-Participate in the hiring onboarding training and performance evaluation of administrative staff as assigned.
-Perform general executive administrative support duties as required.

CONFIDENTIAL STRATEGY PLANNER - 54736

Qualifications :

Qualifications
-Demonstrated experience providing high-level administrative support to senior executives.
-Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities.
-Excellent written and verbal communication skills.
-Proven ability to handle sensitive information with discretion confidentiality and professionalism.
-Proficiency in the full Microsoft Office Suite (Word Excel PowerPoint Outlook).
-Ability to anticipate business needs streamline processes and work independently with minimal supervision.
-Professional demeanor strong ethical judgment and commitment to public service.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

Employment Type :

Full-time