Billing Coordinator
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Job Location:
Dania Beach, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
9 hours ago
Vacancies:
1 Vacancy
Job Summary
About Us
As a $100M full-service commercial air conditioning company Hill York provides design build solutions new construction system maintenance service repairs energy solutions and installation for a wide range of heating cooling and ventilation systems. Since designing and installing the first air conditioning systems in Miami Beach hotels after World War II Hill York has played a key role in leading Florida facilities such as condos offices and university buildings to new plateaus of indoor comfort and energy efficiency. We are a growing company with four locations in the State of Florida.
Hill York seeks talented performers and offers a challenging and rewarding work environment that emphasizes teamwork results and most importantly honesty and integrity. We value our employees and are committed to attracting highly skilled talented individuals to join our strong family-oriented workforce and to help us build on our success.
Job Summary
Hill York seeks a detail-driven and proactive Billing Coordinator to join our dynamic team! In this role youll be at the center of our operations ensuring accurate and timely billing for a variety of service work. Youll work with multiple billing portals and applications collaborate across departments and make a direct impact on profitability by identifying opportunities to improve margins and streamline processes. If you thrive in a fast-paced environment love problem-solving and take pride in precision this is your chance to play a key role in delivering exceptional service and driving business success.
Essential Duties & Responsibilities
- Ensure accuracy on all invoices by validating labor material refrigerant and miscellaneous charges verifying quoted margins confirming the correct service order type and ensuring a purchase order is in place when applicable.
- Confirm all costs are on the work order prior to billing and ensure materials show as received in the system.
- Complete billing within a 48-hour turnaround cycle and monitor items marked ready for bill to ensure timely processing.
- Ensure compliance with all customer-specific billing requirements including invoice formatting line items charges and additional documentation; maintain an up-to-date record of these requirements.
- Prepare and submit daily invoice batches for manager review and post approved batches timely.
- Distribute invoices via email mail or upload to third-part billing portals; utilize multiple applications and customer specific systems as required.
- Act as liaison between Service Management Accounts Receivable and customers to resolve billing disputes quickly and accurately.
- Collaborate with AR to process credits and assist with account reconciliations.
- Communicate with technicians regarding material inquiries and billing clarifications to prevent errors.
- Escalate issues promptly with proper documentation to avoid delays in resolution.
- Respond to all emails within 2 hours and follow up on outstanding items within 48 hours.
- Maintain accurate and up-to-date customer information in ERP and billing knowledge databases.
- Update and maintain SOPs and billing documentation to ensure consistency and compliance.
- Proactively identify opportunities to bill customers appropriately and improve margins.
- Identify and recommend process improvements and efficiencies within the billing workflow.
- Prepare for departmental meetings with current notes and open items ready for discussion.
- Serve as backup for other team members as needed.
- Other duties as assigned
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Qualifications
- Ability to work 100% on-site in the office to ensure direct collaboration with service teams and timely resolution of billing issues.
- Minimum of 1 year of Billing Experience.
- Prior HVAC knowledge a plus.
- High school diploma or equivalent.
- Exceptional attention to detail and commitment to accuracy.
- Strong initiative and selfmotivation proactively completing tasks without the need for followup from management.
- Ability to work independently while meeting strict deadlines.
- Strong communication skills for effective interaction with internal teams and external customers.
- Proficiency in Microsoft Suite (including basic level excel).
Equal Opportunity Employer
Affirmative Action Policy
Please review our Affirmative Action Policy.
Notice to Prospective Employees
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.
Required Experience:
IC
Key Skills
- Revenue Cycle Management
- Athenahealth
- ICD-10
- Management Experience
- Medical Coding
- ICD-9
- Medical Billing
- Budget management
- CPT Coding
- Leadership Experience
- Medicare
- Supervising Experience
About Company
EMCOR Group, Inc NYSE EME is a global leader in mechanical and electrical construction services, facilities services, energy infrastructure, sustainability and green building services for businesses, organizations, hospitals, education facilities and government
