Secretary-A, Vital Records & Health Data Services Section

The MDHHS mission is to provide opportunities services and programs that promote a healthy safe and stable environment for residents to be self-sufficient. We are committed to ensuring a diverse workforce and a work environment whereby all employees are treated with dignity respect and fairness. For more information please visit our MDHHS Diversity Equity and Inclusion Plan.

Serves as secretary to the State Administrator Manager of the Vital Records and Health Data Services Section and performs a full range of secretarial and administrative support tasks including: maintaining files and providing administrative support for the Section managing building maintenance and problem reporting. Instructs staff as to guidelines policies and generally manages and coordinates section activities. Replies to correspondence received both written and verbal. Responsible for preparing reports documents publications and audits timekeeping reports. Serves as liaison for Section State Administrative Manager and staff. Provides information to management staff regarding provisions necessary to perform daily operations. Responsible for designing and maintaining multiple forms.

Click here to view the Position Description & here to view the Job Specification

To be considered for this position you must:

• Apply for this position online via NEOGOV; click on Apply in the job posting for instructions on submitting your electronic application. Hard copy applications are not accepted. See instructions for applying here: Instructions
• Relevant experience and/or education referred to in the supplemental questions must be documented in the resume transcript and/or application to allow for accurate screening.
• Attach a resume identifying specific experience and dates of employment. Dates of employmentshould include month and year and hours per week.
• Attach a cover letter.
• If applicable attach a copy of an official transcript(s). We accept scanned copies of official transcripts. We do not accept web-based internet or copies of unofficial transcripts. Official transcripts provide the name of the institution confirmation that a degree was awarded and on what date and the registrars signature.

Failure to complete any of the above items may result in your application not being considered. See instructions for attaching transcripts here: Instructions

Education
Educational level typically acquired through completion of high school.

Experience
Secretary 7
Two years of office experience involving administrative support practices including one year equivalent to 6-level administrative support experience.

Secretary E8
Three years of office experience involving administrative support practices including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.

Secretary 9
Four years of office experience involving administrative support practices including one year equivalent to advanced 8-level administrative support work or equivalent to a Secretary E8 or Legal Secretary E8.

OR

Four years of office experience involving administrative support practices including two years equivalent to experienced E7-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.

Position Location/Remote Office: The physical location of this position is 333 South Grand Avenue Lansing MI 48933. Based on operational needs and within established limits remote work and alternate or hybrid work schedule requests for this position may be considered. Selected candidates who have been approved to work remotely or a hybrid schedule must complete that work within Michigan. Candidates should confirm work location and schedule at the time of interview.

Employees will be provided computers to perform state work. Phones may also be provided for necessary communications. If working remotely employees will be responsible for providing other components of a remote office at their own expense including:

• A secure work location that allows privacy and prevents distractions.
• A high-speed internet connection of at least 25 Mbps download and 5 Mbps upload.
• Suitable lighting furniture and utilities.

Your application for any position does not guarantee you will be contacted by the Department/Agency for further consideration. Only those applicants interviewed will be notified of the results.

The use of artificial intelligence (AI) software of any kind is prohibited in all areas of the selection process; including but not limited to responses to application questions and responses to interview questions or exercises.

As a Condition of Employment:this position requires successful completion of a background investigation and a criminal records check. If you previously held status in this classification and departed within the last three (3) years please contact Human Resources regarding your interest in a potential reinstatement. Reinstatement is not guaranteed or required.

TheDepartment of Health & Human Services reserves the right to close this posting prior to its original end date once a sufficient number of applications have been received.

For information about this specific position please email . Please reference the job posting number in subject line.

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Accommodations
If you require a reasonable accommodation to participate in the application or selection processes please contact the ADA coordinator for the agency that posted this position vacancy.