Onboarding & Licensing Administrator

Charlotte, VT - USA

Monthly Salary: Not Disclosed

Posted on: 2 hours ago

Vacancies: 1 Vacancy

Job Summary

Responsibilities:

Youll bring structure accuracy and strong attention to detail to a fastpaced environment ensuring smooth consistent onboarding cycles while providing precise administrative support for crew in licensing.

Coordinate and manage logistics for onboarding and licensing classes including schedules rosters facilities equipment preparation and systems access until their transition to the appropriate administrative team responsible for training.
Act as a liaison between all partners involved in onboarding and licensing (HR Licensing & Registration Licensing Support Compliance IT facilities and site leadership).
Balance ongoing onboarding cycles with administrative needs of crew already in licensing.
Track and audit onboarding and licensing data in Excel and internal systems to ensure accuracy and completeness across processes.
Maintain workflow tools such as Power Automate Oracle Planon and Microsoft 365.
Update and maintain standard work documentation and process materials while applying VMS and continuousimprovement principles to streamline onboarding and licensing administration workflows.

Qualifications:

Bachelors degree or equivalent experience.
23 years of experience in operations HR operations onboarding administrative support or similar structured workflows.
Strong organizational skills and experience coordinating multistep processes in a fastpaced environment.
Detailoriented mindset with the focus to maintain consistency in routine tasks while catching nuanced changes across interconnected processes.
Clear and confident communication with crossfunctional partners.
Ability to learn systems quickly and manage multiple platforms.

Preferred Qualifications:

Strong Excel and Microsoft 365 skills with comfort managing data accurately across systems.
Exposure to workflow or vendor platforms (Oracle Planon Pass Perfect Workday).
Comfort using or learning workflow automation tools (Power Automate).
Calm adaptable and processfocused mindset.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard we dont just have a missionwere on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members designed to capture the benefits of enhanced flexibility while enabling in-person learning collaboration and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.

Required Experience:

Unclear Seniority

Responsibilities:Youll bring structure accuracy and strong attention to detail to a fastpaced environment ensuring smooth consistent onboarding cycles while providing precise administrative support for crew in licensing.Coordinate and manage logistics for onboarding and licensing classes including ...