Executive Assistant, Office of the President

Job Summary

The Executive Assistant (EA) to the President provides high-level visible and integral support to the Presidents Office with a particular focus on administrative coordination programming and events and stakeholder relations and operational effectiveness. This role ensures that the President is well-prepared well-represented and effective in internal and external engagements. The EA acts as a trusted partner in handling sensitive information facilitating stakeholder interactions planning and executing events engaging the community supporting governance functions and enabling smooth operational flow in the Presidents Office.

As the first point of contact for visitors to the Office of the President the EA maintains a visible and professional presence on behalf of the President and the institution with exceptional professionalism emotional intelligence and judgment. The role requires an advanced level of executive support the ability to plan ahead assess implications thrive in a fast-paced executive office and assist in resolving complex or sensitive matters while representing the Presidents Office and institution with credibility confidence and service excellence in both internal and external settings.

Qualifications

• Bachelors degree in business business administration or administration or a related field from a recognized postsecondary institution.
• Minimum five (5) years related experience providing senior administrative support preferably in a post-secondary institution or environment.
• Demonstrated senior level proficiency in all Microsoft 365 Applications including Outlook Word Excel Teams SharePoint Forms OneNote PowerPoint OneDrive and Copilot.
• Demonstrated experience leveraging digital tools to enhance administrative efficiency information management and executive support.
• Demonstrated ability to organize plan and monitor multiple complex priorities simultaneously anticipating needs tracking commitments and ensuring timely follow-through in a fast-paced executive office environment.
• Demonstrated ability to be flexible and adaptable and deal with a variety of tasks simultaneously generally under inflexible time constraints.
• Proven ability to act with integrity exercising tact and diplomacy in interactions with internal and external stakeholders.
• Demonstrated experience conducting relevant research synthesizing information preparing clear and concise summaries and reports and developing recommendations to support executive decision-making.
• Demonstrated initiative and consistently sound judgment in anticipating needs assessing risks and implications independently resolving complex or sensitive matters within delegated authority and consulting or escalating appropriately in a senior executive environment.
• Demonstrated leadership skills and abilities including the capacity to influence coordinate and guide others through initiative credibility and sound judgment while representing the Office of the President in complex and sensitive environments
• Proven commitment to quality and integrity.
• Demonstrated ability to manage and cope effectively and professionally in a fast-paced high-pressure executive environment maintaining composure sound judgment and service excellence while responding to competing and time sensitive demands.
• Demonstrated superior interpersonal written and oral communication skills that include experience in dealing with the public and a professional demeanor.
• Ability to manage and process confidential and sensitive materials in a professional manner.
• Ability to assess options and implications in order to identify solutions.
• Must have a proactive nature and a demonstrated ability to work independently in meeting office objectives under the general direction of the President.
• Experience working in a confidential office environment with the demonstrated ability of using sound judgment tact discretion and professional integrity.

UFV LEADERSHIP PROFICIENCIES

• Create and implement plans - shape align and execute the strategic priorities to meet student and community needs.
• Lead change Remain flexible adjusting to changing circumstances and lead positive change by balancing innovation and calculated risk taking.
• Cultivate collaborative relationships Build effective working relationships internally and externally and collaborate to achieve mutually beneficial goals.
• Inspire and develop talent - Invest in developing yourself staff and faculty effective teams and our culture of excellence.
• Make effective decisions - Make sound and timely decisions that benefit UFV in both straightforward and ambiguous circumstances.
• Infuse Indigenization Equity Diversity and Inclusion Lead by example valuing differing perspectives and backgrounds and promote equity inclusion and respect in a diverse environment.

How to Apply

Please submit your resume and cover letter by the posting deadline.

About UFV

The University of the Fraser Valley is located on the traditional territory of the Halqeméylem-speaking peoples. We express our gratitude and respect for the honour of living and working in Stó:lo Tém:éxw (Stó:lo Land; Stó:lo World). In all that we do UFV strives to support and honour the Stó:lo peoples goals of self-determination and well-being on these lands. A commitment to Indigenization and Reconciliation is core to our institutional Vision and Integrated Strategic Plan: IYAQAWTXW which means House of Transformation. This commitment includes the goal of centering Indigenous ways of knowing throughout our organization recognizing our responsibilities to community and a multi-year plan to increase the number of Indigenous faculty staff and administrators working at UFV.

UFV has campus locations in Abbotsford Chilliwack Mission and Hope in the beautiful British Columbia and in Chandigarh India. Recognized as one of BCs top employers UFV offers a combination of career and lifestyle benefits. Join a team of 1400 passionate professionals who value integrity inclusivity and excellence. At UFV you will serve a vibrant community and shape the future of 15000 students.

Indigenization equity and diversity are essential to our work as a university. A diverse community fosters the inclusion of voices that have been historically underrepresented and marginalized. At UFV we are committed to recruiting a diverse workforce that represents the community we proudly serve. We encourage applications from Indigenous peoples members of groups that experience discrimination due to race colour place of origin ancestry and/or religion persons who identify as women and 2SLGBTQ and persons with disabilities. We invite applicants to complete a confidential self-identification survey as part of the application process. All questions are voluntary with an option to decline to answer. Information will be used to support efforts to broaden the diversity of the recruitment process and results are not shared with the selection committee. Inquiries about the survey may be directed to Learn more about our commitment to diversity and inclusion.

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given an effort to be both environmentally and fiscally responsible UFV will contact only candidates receiving an interview. We thank all applicants for considering UFV for employment. Shortlisted applicants may be required to undergo a criminal record check and/ or a verification of their education credentials.

UFV is committed to the principle of equity in employment.