Management And Program Assistant (Oa) Title 32

As a MANAGEMENT AND PROGRAM ASSISTANT (OA) TITLE 32 GSyou will assist in managing the Group Customer Services Functions such as Training Management Deployment Monitor Resource Advisor Security Management Self-Assessment coordinator Defense Travel System Administrator Military Personnel Data system operator.

Major Duties - This is NOT an all-inclusive list:

• Ensure that priority actions are properly staffed and executed throughout the organization.
• Establish controls and suspense dates and follow up to ensure that required actions and responses are completed within deadlines.
• Document proceedings and furnish supplementary guidance/information as requested.
• Establish and maintain Commander schedules operating files time reporting leave system access and records.
• Answer telephone inquiries or refer to appropriate staff.
• Distribute communications recording the receipt suspense and completion dates as appropriate.
• Purchase supplies and initiate purchase requests.
• Serve as Government Purchase Card holder for the supply purchases.
• Provide input to the annual budget submission for the next fiscal year budget requirements.
• Assist in analyzing statistical and narrative data in order to improve efficiency of the administrative processes in the organization.
• Analyze production and personnel action data policies Standard Operating Procedures (SOPs) directives etc.
• Conduct special projects throughout the organization using established methods of gathering and tracking data doing flow chart analysis trend analysis identifying and resolving issues.

Conditions of employment

• IAW The Fair Chance Act Agency employees may not request criminal history information at the point of initial application upon receipt of an application or prior to during or after a job interview. If an Optional Form (OF) 306 Declaration of Employment is submitted prior to the point of a conditional offer questions related to background information section may not be asked.
• This is an excepted service position that requires membership in the Illinois National Guard and in the military grade listed in the announcement. This is required prior to the effective date of placement. If you are not sure you are eligible for military membership please contact a National Guard recruiter prior to applying for this position.
• Selectee will be required to wear the military uniform.
• Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
• Males born after 31 December 1959 must be registered for Selective Service.
• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a trial period.
• May be required to successfully complete a supervisor probationary period. - NEW
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
• Participation in direct deposit is mandatory.

Qualifications

AREA OF CONSIDERATION: The areas of consideration for this position Title 32 Excepted Service (32 U.S. Code 709) will be in the following manner and sequence:

• The FIRST area of consideration for this position will be all excepted permanent and indefinite temporary technicians within the ILNG.
• The SECOND area of consideration will be all current Federal Employees.
• The THIRD area of consideration will be all Federal re-employment eligible.
• The FOURTH area of consideration will be applicants willing to become T32 Dual Status Technicians and gain ILNG membership.
• The FIFTH area of consideration will be U.S. Citizens.

Military Grades: Enlisted - May not exceed the rank of MSgt.

GENERAL EXPERIENCE: MUST possess experience education or training involving administrative or clerical experience (i.e. applying guidelines rules and regulations to assignments composing correspondence researching and compiling information and data and records administration); experience using computer and automation systems involving basic data gathering methods (i.e. standard interviewing or surveying techniques to collect various types of factual information and performing under general instructions); experience reviewing and/or modifying forms to determine if they are essential can be simplified consolidated with existing forms or standardized for wider use; experience working with internal controls pertaining to administrative functions; knowledge of the organization and its mission sufficient to collect organize and interpret information to include statistical material; and experience working with regulations and administrative procedures involved in assessing and assuring compliance.

SPECIALIZED EXPERIENCE: GS-07 Level - MUST possess specialized experience which includes 12 months of experience equivalent to at least the next lower grade level; experience evaluating and determining regulatory compliance; experience using guidelines methods precedents and techniques applicable to the specific programs or phases relative to the position; and experience conducting studies preparing reports and making changes to eliminate ineffective operations.

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religious; spiritual; community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions i.e. the general and specialized experience located within the vacancy announcement to assist with describing work experiences; however resumes or applications received in verbatim will not be your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed giving dates (months and years) of the experience position title and how the experience was gained. This information is needed to determine if you are qualified for the position.