Administration Coordinator, Commercial

About Us

IFM Investors is a global asset manager founded and owned by pension funds with capabilities in infrastructure equity and debt private equity private credit real estate and listed equities. Our purpose is to invest protect and grow the long-term retirement savings of working people. We believe healthy returns depend on healthy economic environmental and social systems - and these are evolving on a scale never experienced before. To find opportunity build value and meet the needs of future generations you need scale skill and expertise. Thats what IFM Investors has built up over 30 years.

With assets under management of approximately $263.6 AUD billion (at 31 October 2025) we prioritise the interests of over 814 institutional investors worldwide. IFM operates from 16 offices across Australia Europe North America and Asia.

For more information visit.

The Opportunity

At IFM youre not just part of an investment company but an invested one. We see the work we do as the chance to take sustainable responsible steps forward for millions of people around the world.

So we have made sure to create a workplace thats inclusive accountable and collaborative. Where youre given the opportunities to make a meaningful contribution and grow your skills. All while feeling valued and supported for who you are and what you bring to the team.

Along with the chance to make a meaningful positive difference from day one we offer a competitive salary and generous leave entitlements. We also believe all roles are genuinely flexible at IFM so we are happy to talk through what this might look like for you.

Business Overview

Our Legal & Tax teams work with the business and our investors to provide support on our global products and services and the markets in which we operate.

The Role

The administration coordinator supports the coordinator function within the Commercial team providing comprehensive administrative and document management support. Key responsibilities include:

• Document management (electronic & physical)
• Manage filing structure and protocols
• Assist business with document retrieval
• Assisting the business with maintaining document registers/summaries
• Support legal coordinator with approval and execution of documents and understands naming conventions ensuring compliance with corporate approval requirements and correct execution.

Your Background and Experience

• You are proactive willing to learn and you enjoy working within a role where no day is the same.
• Accurate with strong attention to detail
• Strong verbal and written communication skills
• Comfortable working with stakeholders at all levels
• Able to work independently and as part of a team
• Strong organisational skills and general computing capability
• Experience with document management systems (e.g. SharePoint) is advantageous

Ready to invest in what matters

With IFM that includes your own career. Visit to find out more.

IFM Investors is committed to promoting an inclusive culture where all employees are valued and recognised for their unique qualities backgrounds and perspectives. We champion all groups regardless of race gender religion sexual orientation age disability or family status. We are committed to providing individuals with disabilities reasonable adjustments to participate in the job application or interview process. Please contact us if you require specific support at any stage of the recruitment process atCareers@