Junior Finance Operations Specialist (Corporate Cards & Payments)

Were looking for a junior detail-oriented Finance Operations Specialist to support day-to-day finance workflows across corporate cards (Ramp/Divvy) checks and payment operations. This role will help strengthen routine controls and reporting. The scope will start with transactional tasks and expand over time as the candidate ramps up.

Key responsibilities

• Corporate cards (Ramp/Divvy)

• Manage card user setup card issuance and cancellations for new hires and departures

• Adjust credit limits/plafonds based on business needs and policy including occasional urgent requests

• Monitor and validate monthly cash back and other card program credits

• Maintain trackers for card limit changes exceptions and recurring issues

• Checks & payments operations

• Track issued checks and confirm clearing/deposits; follow up on outstanding items

• Verify that payments/transactions processed successfully; resolve failed/pending transactions

• Support basic vendor payment administration and documentation tracking

• Controls reporting and analysis support

• Perform routine sanity checks (missing transactions duplicates unusual spend)

• Prepare weekly status updates: open items urgent requests handled exceptions aging of pending receipts/items

• Pull data and prepare basic spend analysis (by team/vendor month-over-month variances) for review

• Maintain organized documentation and audit trail in shared drives/tools

On-call / availability (important)

• This role will occasionally need to respond to urgent card limit/plafond requests outside standard business hours (evenings/weekends) when time-sensitive purchases are blocking operations

• Expectations and escalation rules will be defined (what qualifies as urgent response time targets and who approves increases)

• 13 years in finance operations accounting support AP expense management or similar

• Comfortable working in fast-moving environments with frequent requests and shifting priorities

• Strong attention to detail ownership mindset and ability to follow through

• Strong communication skills (Slack/email) and good judgment in escalating issues

• Solid Google Sheets/Excel skills (filters pivots lookups preferred)

• Experience with Ramp and/or Divvy (or similar tools)

• Experience with QuickBooks Online and/or AP tools

• Familiarity with basic accounting concepts (coding GL reconciliations)

• Experience supporting multi-entity environments

• Reduce finance lead interruptions by taking ownership of card/payment operational requests

• Same-day handling of standard limit changes; defined response targets for urgent requests

• Weekly trackers/reporting consistently delivered and accurate

• Clean audit trail for approvals and limit changes
  
  Location / Work model
  Remote
  Some flexibility required for time-sensitive requests (see On-call / availability)