PEAK Administrative Support Specialist

Fleet Services is hiring a Admin Support Specialist through PEAK. The position starts on 3/9 and is estimated to last six months.

Under general supervision performs administrative support-oriented job duties to include but not limited to resolving routine questions and problem filing maintenance scheduling appointments reception inventory management typing report preparation and correspondence.

• Maintains office files that may be of a confidential nature.
• Schedules various appointments for office personnel and ensures administrative details are completed.
• Receives incoming calls for office personnel and refers to appropriate person.
• Records messages or responds to caller with routine information.
• Serves as a contact person for other employees or the outside public.
• Provides information regarding location or availability of materials resources and services.
• Monitors and orders supplies for the office and completes requisitions.
• Responsible for preparing and responds to routine correspondence for the office personnel.
• Prepares various reports and makes copies and assembles materials.
• May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
• Collects time sheets enters into PeopleSoft tracks leave completes ETRs and special pays.
• Opens routes and prepares incoming and outgoing mail.
• May run errands for the department.
• Plans and organizes meetings and programs.
• Makes travel arrangements.
• Performs related duties as assigned to successfully fulfill the function of the position.

Required:High School Diploma or GED; AND:

24 months office clerical or administrative experience.

Certifications or Licenses:

• Valid drivers license may be required for work in certain areas for the performance of specific job duties.
  (Candidates assigned to locations requiring vehicle operation must possess and maintain an active valid drivers license)

Required Knowledge Skills Abilities:

• Knowledge of office procedures
• General office and customer service skills
• Knowledge of Microsoft Office Suite (Outlook Excel and Word)
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented for accuracy of data and information
• Ability to multitask be organized and self-motivated
• Ability to work in stressful situations
• Ability to communicate verbally and in writing
• Ability to travel between work sites as needed

Physical Working Conditions:

Sit for prolonged effectively and in repetitive of computer and stoop bend and reach.

Environmental Working Conditions:

Standard office environment. Certain work locations may require the employee to hold a valid drivers license

Equal Employment Opportunity Statement

The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

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