Warehouse & Inventory Coordinator

PIVOT INTERIORS

Our organization includes a strategic team of big thinkers and creatives who truly work interdependently. Whether planning our Customer Experience program developing multi-pronged marketing strategies or designing projects for our innovative clients we are constantly finding ways to underscore our promise to partner with our clients to make inspiring spaces that unlock their peoples greatest potential. The pace is fast the learning is constantbut as part of a team this driven the possibilities are endless.

Your Role at Pivot

The Warehouse & Inventory Coordinator is responsible for supporting daily warehouse operations while managing inventory stored in the dealerships warehouse. This role ensures accurate receiving handling documentation storage and staging of both dealership and client assets. This includes entering data into the internal system for returns to the warehouse receiving product into the system creating warehouse space plans for all live order/project inventory as well as pulling and analyzing receiving data. This role partners closely with Project Management Sales Installation and Warehouse teams to deliver timely accurate and highly professional service to internal departments and external clients.

In Addition You Will Be Responsible For

Receiving & Inspection

• Receive unload and inspect incoming shipments of all products.
• Verify products against packing slips purchase orders or client manifests.
• Document and photograph items upon receipt; immediately reporting damages discrepancies or shortages.
• Accurately label and record materials in the warehouse or client inventory system.

Inventory Management (Client-Owned & Dealer-Owned)

• Maintain accurate and up to date digital records of all items stored in the warehouse.
• Enter and update data including item details quantities conditions and locations.
• Perform regular cycle counts audits and reconciliation for client and internal inventory.
• Track and document all inbound outbound and internal transfers.
• Maintain dedicated client storage areas; ensure items are protected organized and accessible.
• Generate inventory reports for clients and internal teams as required.

Storage Organization & Warehouse Operations

• Store items safely and efficiently following dealership guidelines.
• Safely and efficiently use warehouse equipment (pallet jacks dollies forklifts if certified) as needed.
• Maintain clean safe orderly warehouse areas including racks aisles docks and staging zones.
• Support layout and organization improvements for space and process
• Notify Warehouse Manager when space or racking configurations need adjustments due to client inventory growth or reduction.

Order Picking Staging & Dispatch

• Pull and stage inventory for installations deliveries or client requests.
• Prepare project materials for installation teams according to work orders or PM direction.
• Create accurate pick lists packing lists and staging sheets for outbound
• Load trucks safely and securely; ensure correct items and quantities are dispatched.
• Assist installers or drivers during loading/unloading as needed.

Client Inventory Program Support

• Serve as a key point of contact for internal teams regarding inventory-related inquiries or issues.
• Provide timely updates availability checks photos and condition reports.
• Support client audits on-site walkthroughs and inventory verification requests.
• Coordinate reorders reductions repairs or disposition activities in collaboration with PMs and Sales.
• Support special programs (e.g. demo chair programs client product returns asset disposition).

Client Service & Communication

• Respond promptly to internal and external requests regarding stored items.
• Uphold professional standards when interacting with clients or building personnel.
• Ensure transparency accuracy and accountability in all communications.

General Warehouse Support

• Maintain compliance with all safety policies and equipment operating procedures.
• Participate in team meetings continuous improvement efforts and ongoing training opportunities.

Were Excited About You If You Have

• High school diploma or equivalent.
• 13 years of warehouse logistics or inventory control experience.
• Ability to lift 5075 lbs regularly; comfortable working on feet for extended periods.
• Strong attention to detail and documentation accuracy.
• Basic computer proficiency (inventory systems MS Office Suite).
• Ability to read and understand packing slips work orders and inventory documents.
• Experience in commercial office furniture asset management or 3PL environments.
• Forklift certification or ability to obtain certification.
• Experience photographing and documenting product conditions.
• Familiarity with dealership systems (CORE TeamDesign Hedberg Netview Snaptrackeretc.).

WORK ENVIRONMENT

The work environment is in a warehouse setting with frequent lifting bending walking and equipment operation. Occasional onsite deliveries or interaction with clients contractors or installers. PPE required per company safety guidelines.

LANGUAGE SKILLS

Ability to fluently speak and understand English. Ability to comprehend and follow verbal instructions given in English. Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals written in English. Ability to write routine reports and correspondence in English. Ability to speak effectively in English before groups of customers or employees of organization. Must communicate in English via telephone to management customers vendors and/or other employees.

MATHEMATICAL SKILLS

Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to compute rate ratio proportions and percentages.

REASONING ABILITY

Ability to define problems collect data establish facts and draw valid conclusions. Ability to interpret a variety of instructions furnished in written oral diagram or schedule form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES LICENSES REGISTRATIONS

Forklift operation certification is required. (Training and certification will be provided if needed to meet this requirement.)

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

*Equal Opportunity Employerminorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.

Required Experience:

IC