Administrative Assistant (CORP)

About Robert Bosch GmbH

Headquartered in Germany Robert Bosch GmbH is a premier global supplier with four primary business sectors: Automotive Technology Industrial Technology Consumer Goods and Energy and Building Technology. Over 400000 associates generate sales of over 90 billion. Bosch improves quality of life worldwide with products and services that are innovative and spark short Bosch creates technology that is Invented for life. Ninety-two percent of the share capital of Robert Bosch GmbH is held by Robert Bosch Stiftung GmbH a charitable foundation. The special ownership structure guarantees the entrepreneurial freedom of the Bosch Group making it possible for the company to plan over the long term and to undertake significant investments in safeguarding its North America Robert Bosch LLC supplies automotive original equipment and aftermarket products industrial drive and control technology power tool security and building technology thermo-technology household appliances solar energy healthcare and software innovations. Bosch established its regional presence in North America in 1906 and now employs 41000 associates in more than one hundred locations.

Bosch Building Technologies Integrator Business

The regional system integration business called Bosch Building Technologies offers solutions and customized services for building security energy efficiency and building automation for commercial buildings and infrastructure projects Bosch started its Integrator Business in North America through the acquisition of Climatec in 2015. Climatec expanded Boschs role as a comprehensive supplier of energy building automation and security solutions. Climatec is recognized in the building industry as an independent single-source integrator of critical building systems including energy services building automation and security & life safety in the U.S. market. The company provides consulting planning implementation and 24/7 remote management. Climatec is active in several market segments and industries including data centers commercial real estate buildings and federal state and local government. Climatec has operated as an independent entity maintaining its offices in Arizona California Nevada Texas New York and New Jersey. Climatec continues to represent and integrate numerous leading manufactures product lines across its wide range of services including Bosch 2023 Bosch acquired Canadian-based security integrator Paladin Technologies. Merging Paladin Technologies and Climatec will significantly expand Boschs Integrator Business in North America. Today the combined entity of Bosch Building Technologies (previously Climatec and Paladin Technologies) represents over $800M in revenues and 2800 associates. Utilizing the strengths of both companies Bosch offers its customers a complete portfolio of networked and efficient energy building automation and security solutions.

Job Summary:This role requires strong business acumen and will be working closely with teams located within the office as well as clientele outside of the office. While thisrole may require a strong background in support/admin you will be required to have a working knowledge of using computer hardware and software to support the business and its teams.

Responsibilities:

• Support with front desk duties i.e. call distribution mail handling opening and closing procedures greeting onsite guests.
• Coordinate requests for building conference room scheduling onsite catering orders set/strike meeting spaces.
• Participate with branch marketing and event planning.
• Oversee daily maintenance of branch office machines and corresponding supplies.
• Fulfill various employee travel arrangements for local branch and other campus personnel.
• Purchase and inventory general office supplies for Phoenix location.
• Provide support to in house staff as needed with assorted administrative tasks daily (detailed list available upon hire).

Required Qualifications:

• High school diploma or GED equivalent.
• Comprehensive working knowledge of Microsoft Windows applications primarily Outlook Word Excel Teams and PowerPoint.
• Ability to articulate ideas thoroughly and clearly through written and verbal communication while being able to multitask and handle a variety of tasks simultaneously.
• Experience working with tight deadlines working under pressure to complete assigned tasks and working in a fast-paced environment.
• Experience with online purchasing and procurement of office supplies.

Preferred Qualifications:

• Experience working with reception duties such as handling phone calls mail distribution greeting guests and some scheduling or coordinating.
• Experience working with and coordinating office events conference room scheduling and handling on-site catering orders
• Knowledge of maintaining office supplies machines printers screens and inventory management software or systems.
• Experience coordinating corporate travel arrangements.
• Strong emotional intelligence to handle conflict and respond to common inquiries or complaints from internal/external clients.
• Strong ability to maintain organization attention to detail and reliability to create dependable work habits and functions.

Physical Demands:

In general the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate (ie see hear speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching lifting of light office objects and operating office equipment

Working Conditions:

In general the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

• The office is clean orderly properly lighted and ventilated. Noise levels are considered low to moderate

Additional Information:

• Working Hours:This position generally works Monday- Friday
• Travel Requirements: 0%
• Benefits:
  • Medical
  • Dental
  • Vision
  • Flexible Spending Accounts
  • 401K w/ company match
  • Life/AD&D/LTD
  • Paid Vacation/Sick/Holidays
  • Employee Assistance Program
  • Pet Insurance

Equal Employment Opportunity Statement

This company considers candidates regardless of race color religion sex sexual orientation gender identity national origin disability or veteran status. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color creed religion national origin citizenship status ancestry sex age physical or mental disability unrelated to ability marital status family responsibilities pregnancy genetic information sexual orientation gender expression gender identity transgender sex stereotyping order of protection status protected veteran or military status or an unfavorable discharge from military service and other categories protected by federal state or local law.

Equal Opportunity Employer including disability / veterans.

All your information will be kept confidential according to EEO guidelines.

California Privacy Notice

California residents have the right to receive additional notices about their personal information. To learn more click here.

Reasonable Accommodations
If you require a reasonable accommodation in completing a job application interviewing completing any pre-employment testing or otherwise participating in the employee selection process you can reach out to our HR team for support at or email Please note our HR representatives do not have visibility of application or interview status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job

Indefinite U.S. work authorized individuals only. Future sponsorship for work authorization unavailable.