Office Administrator

• Capital Solutions
• Commercial Real Estate
• Third-party Asset Management
• Private Credit
• Primary Insurance Carriers
• Accredited Reinsurers

Were looking for a dynamic highly organized Office Administrator to oversee the daily operations of our newly opened Miami office. This is a key position for someone who thrives in a fast-paced high performing environment and is passionate about delivering exceptional this role youll be responsible for hands-on office organization coordinating vendors and facilities supporting in-office operations and proactively solving day-to-day challenges. Youll serve as the central point of contact for the office ensuring everything runs smoothly efficiently and professionally while exercising sound judgment flexibility and discretion.

At A-CAP youll be part of a tight-knit mission-driven team where your work has a real impact. Youll help shape the culture and rhythm of the Miami office supporting a workplace that reflects energy excellence and collaboration. If you enjoy being the go-to person who keeps things running seamlessly and takes ownership of the office environment we want to hear from you!

• Perform reception duties by welcoming visitors and guests managing phone inquiries and handling incoming/outgoing mail and packages in compliance with security protocols.
• Oversee daily office operations to ensure a professional welcoming and well-maintained workplace.
• Handle office facilities including space upkeep vendor coordination repairs equipment and supplies.
• Negotiate the purchase of office supplies equipment and services in accordance with budgetary guidelines.
• Partner with HR on office layout planning seating arrangements internal moves and onboarding/offboarding coordination.
• Collaborate with HR to support employee experience through events office celebrations and engagement initiatives.

• Executive support: Provide the Executive team assistance with direct troubleshooting and coordination with remote IT support.
• Onboarding/Offboarding: Support HR and remote IT team with desktop setup workstation configuration and software installation for onboarding employees.
• Office technology: Support A/V functions including video-conferencing equipment video-walls streaming services
• Employee support: Act as a liaison between on-site employees and IT for troubleshooting technical issues while ensuring compliance with A-CAPs cybersecurity protocols during equipment handling.
• Resourcefulness with evolving technology.

WHAT YOU WILL NEED:

• Experience: 5 years in office administration or similar role preferably within private equity investment management finance or other professional services.
• Education: Bachelors degree preferred or equivalent relevant experience.
• Professionalism: High level of discretion diplomacy and confidentiality in all matters.
• Organization: Exceptional time management ability to multitask and attention to detail.
• Communication: Excellent verbal and written skills; ability to present information clearly and concisely.
• Technology Skills: Proficiency with Microsoft Office Suite (Word Excel PowerPoint); ability to quickly learn additional systems (conferencing tools etc.) and provide on-site assistance to remote IT support teams.
• Problem Solver: Proactive analytical resourceful and solution-focused mindset.
• Good Judgement: Ability to work independently make sound judgments and manage competing priorities.
• Team Player: Strong interpersonal skills and customer service mindset.
• Adaptability: Thrives in a fast-paced dynamic and sometimes stressful environment.

BENEFITS:

A-CAP works hard to create a positive and supportive environment. Thats why we offer great benefits to safeguard the health and well-being of our employees. Our comprehensive benefits package includes:

• Competitive compensation programs
• Employer-sponsored medical dental and vision insurance
• Paid Life & AD&D Insurance (for employees and families)
• Paid Disability Insurance (STD LTD)
• Paid Parental Leave
• Paid Vacation and Sick Leave
• Paid Holidays
• Voluntary Supplemental Insurance
• Safe Harbor 401(k) plan with employer match
• And other benefits and perks!

POSITION TYPE AND EXPECTED HOURS OF WORK

This is a full-time position. Days and hours of work are Monday through Friday 9:00 a.m. to 6:00 p.m. 40 hours weekly or as otherwise arranged with the manager of the department.

US work authorization is required.

Who We Are: Statement

A-CAP is an Equal Opportunity Employer and does not discriminate in recruiting hiring promotion or any other personnel action based on the basis of race ethnicity national origin color sex gender gender identity or expression sexual orientation religion age disability veteran status or any other basis covered by appropriate law. We comply with the laws and regulations set forth in the Know Your Rights poster. All employment is decided on the basis of qualifications merit and business need. To request an accommodation contact and we will make every effort to respond to your request within 48 business hours to work towards a positive solution.

Disclaimer:

The above is intended to describe the general content of and requirements for the performance of this job. It should not be construed as an exhaustive statement of duties responsibilities or physical requirements. Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.