Accounting Operations Coordinator
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Job Location:
Manila - Philippines
Monthly Salary:
PHP 70000 - 70000
Posted on:
4 hours ago
Vacancies:
1 Vacancy
Job Summary
This is a remote position.
Accounting Operations Coordinator
Remote Philippines
Full-Time
Australian Business Hours 8:00 AM - 4:00 PM QLD (6:00 AM - 2:00 PM PHT)
If you are a detail-obsessed administrative professional who thrives in the high-stakes environment of an Australian accounting firm this is your next career move.
We are not looking for a general virtual assistant or a passive task-taker. We are looking for an Accounting Operations Coordinator who has the confidence to talk to Australian business owners and the backbone to own the firms operations. You will be the air traffic controller for our practicemanaging inbound requests tracking every commitment and ensuring nothing falls through the cracks.
Why This Is a Dream Job
Youll be working directly with a structured systems-driven Australian accounting firm that:
Values Authority: We want you to take control of the workflow not wait for permission.
Invests in Tech: We operate on FYI Docs Xero Practice Manager and PracticeProtect for a secure automated environment.
Provides Stability: A fixed monthly salary (not hourly) ensures financial peace of mind.
Focuses on Growth: You are joining a firm that is expanding and needs a partner to help build the operational foundation.
What Youll Be Owning (Value Bombs)
This is a core support role where your success is measured by the firms organization and client responsiveness. Youll take the lead on:
Workflow Command & Control: You will manage all inbound client requests and internal tasks. You arent just answering emails; you are triaging them assigning them and ensuring a response is sent within firm SLAs.
The Commitment Tracker: You will be responsible for follow-through. If a partner promises a client a document by Friday you are the one ensuring it happens. You own the Outstanding Requests list for both clients and internal staff.
Professional Client Interaction: You will communicate directly with Australian business owners via email and Webex. You must have the confidence and clarity to chase them for missing documents or explain next steps in the compliance process.
ATO & ASIC Stewardship: Managing the lifecycle of statutory documents. You will ensure every notice from the ATO is recorded in FYI drafted for partner review and sent to the client via FuseSign with 100% accuracy.
System Integrity: You own the Xero Practice Manager (XPM) database. You ensure client groups tax identities and contact details are always accurate and audit-ready across all firm systems.
How the Workflow Actually Works
Security: High-level protection via PracticeProtect (MFA and secure portal).
Document Management: Deep integration with FYI Docs for all filing and tasking.
Communication: Webex for calls and Microsoft Teams for internal coordination.
CRM: Xero Practice Manager (XPM) as the single source of truth.
AI-Enhanced: We expect you to use Microsoft Copilot to draft correspondence and summarize meeting notes to keep the workflow moving faster.
Requirements
This Role Is a Great Fit If You:
HAVE DIRECT EXPERIENCE: You have previously worked for an Australian Accounting Firm. This is non-negotiable.
ARE CONFIDENT: You are comfortable talking to AU-based business owners and can hold your own in professional conversations.
ARE HIGHLY ORGANIZED: You live in your task manager. You hate loose ends and have a natural urge to document and track everything.
HAVE THE TECH STACK: You are highly proficient in Xero (XPM) and FYI Docs.
ARE AN ADAPTIVE OPERATOR: You dont just do tasks; you look for ways to eliminate manual work using AI and better processes.
What Success Looks Like
After 6090 days:
Zero Missed Commitments: The partners no longer worry about following up with clients because they know you have it tracked and under control.
Clean Data: The XPM database is 100% accurate with all client groups correctly mapped.
Client Rapport: You are recognized by our clients as the go-to person for administrative and lodgment status updates.
Ownership: You are proactively suggesting improvements to how we handle the back-catalog of client documentation.
Benefits
Final Word
If youve ever thought: I am a top-tier professional who knows the Australian accounting world inside outI just want a firm that respects my expertise and gives me the autonomy to coordinate the entire practice.
This is that role. Lets build long-term success together.
Required Skills:
This Role Is a Great Fit If You: HAVE DIRECT EXPERIENCE: You have previously worked for an Australian Accounting Firm. This is non-negotiable. ARE CONFIDENT: You are comfortable talking to AU-based business owners and can hold your own in professional conversations. ARE HIGHLY ORGANIZED: You live in your task manager. You hate loose ends and have a natural urge to document and track everything. HAVE THE TECH STACK: You are highly proficient in Xero (XPM) and FYI Docs. ARE AN ADAPTIVE OPERATOR: You dont just do tasks; you look for ways to eliminate manual work using AI and better processes. What Success Looks Like After 6090 days: Zero Missed Commitments: The partners no longer worry about following up with clients because they know you have it tracked and under control. Clean Data: The XPM database is 100% accurate with all client groups correctly mapped. Client Rapport: You are recognized by our clients as the go-to person for administrative and lodgment status updates. Ownership: You are proactively suggesting improvements to how we handle the back-catalog of client documentation.
Company Industry
Accounting
Key Skills
- Account Payable
- Invoicing
- Journal Entry
- Data Entry
- Accounting & Finance
- Tax Returns
- QuickBooks
- General Ledger Accounting
- Microsoft Excel
- Reporting
- Payroll
- Financial statement
- Account Receivable
- ACCA
- CPA
