Health System Specialist

The Research Committee/Grants Manager position is vital within the Office of Research and Development (ORD) and the facilities where research programs are conducted. Research Committee/Grant Managers provide the link between Veterans and highly innovative projects. As Grants Manager the position is fully responsible for managing all VA Merit Award funding submissions to support investigator initiated research at the VA Providence. The position is also required to manage regulatory committees and provide subject matter expertise regarding the underlying regulations in ensuring compliance in research. The position provides high level analytical and procedural support of projects in a comprehensive research setting providing day-today support for the VA Research Program.

Duties and responsibilities include but are not limited to:

• Responsible for implementation of pre-award and post award activities. This includes submission and monitoring grant applications through the grant life cycle and providing guidance and support to Investigators;
• Prepares budgets facility and resources guidance and letters of intent in a timely manner according to sponsor instructions;
• Serves in an advisory capacity to the Leadership research investigators research committee members and research committee chairs and others on issues relative to carrying out the institutions research activities involving the use of humans animals and safety procedures for investigative purposes;
• Oversees and manages research committee programs and their activities including preparation of committee and reviewer materials with appropriate documentation ensuring projects are reviewed by appropriate personnel and ensuring all outstanding issues related to project management are resolved in a timely manner;
• Oversees and refines customized networked computerized databases to allow for timely tracking of research projects;
• Monitors quality assurance program implementation and indicators designed to prevent erroneous transactions and ineffective work practices and to verify adherence to quality assurance plans and requirements;
• Assumes responsibility in preparing for all external reviews and audits which includes securing all necessary documents and demonstrating practices to reflect full compliance;
• Other duties as assigned.

Work Schedule: Full-time. Monday-Friday 8:00am-4:30pm
Position Description Title/PD#: Health System Specialist/PD99493-S and PD99586-S
Physical Requirements: The work is primarily sedentary although some slight physical effort may be required.
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory qualification and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.
Telework: This is not a remote position. Telework may be authorized on an Ad-Hoc basis only.

• Current and former Federal employees must submit copies of their most recent SF-50 (Notice of Personnel Action). The SF-50 must identify the position title series grade step tenure and type of service (Competitive or Excepted). In some cases more than one SF-50 may be required to show a higher grade previously held.
• This position is covered by locality-based comparability pay.

Conditions of employment

• You must be a U.S. citizen to apply for this job.
• Subject to a background/suitability investigation.
• Selective Service Registration is required for males born after 12/31/1959.
• A complete application package; Resume Transcripts etc. is required.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( May 7 2025 drivers licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government;
• and whether your continued employment would advance the efficiency of the Federal service.

Qualifications

To qualify for this position applicants must meet all requirements by the closing date of this announcement 02/12/2026.

To qualify at the GS-09 level applicants must meet one of the following:

• Specialized Experience: You must have at least (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal Service that is directly related to the work of the position and has equipped you with the particular knowledge skills and abilities to successfully perform the duties of a Health System Specialist - Research Committee and provided you with knowledge of the full scope of activities required to conduct single & multisite research in the areas of human subject protection biosafety Institutional Review Boards (IRB) Institutional Animal Care and Use Committees (IACUC) and R&D Committees through regulatory and policy compliance. To be creditable specialized experience must have been equivalent to at least the next lower grade level (GS-9) in the normal line of progression for the occupation in the organization. Specialized experience includes progressively responsible analytical or administrative or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative clinical or other service activities and provided knowledge of the following: (a) Missions organizations programs and requirements of health care delivery systems; (b) Regulations and standards of various regulatory and credentialing groups; (c) Government-wide agency and facility systems and requirements in various administrative areas such as budget personnel and procurement; and knowledge of cognitive engineering human factors engineering human-computer interaction or related fields.
  • OR
• EDUCATION (Transcript Required): Successfully completed a masters or equivalent graduate degree successfully completed two (2) full years of progressively higher level graduate education leading to such a degree LL.B or J.D in a related field of the position to be filled (i.e. hospital administration public health administration or related fields such as business or public administration with course work in health care administration). Education at the graduate level must have been obtained in an accredited college or university and must demonstrate the knowledge skills and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation.
  • OR
• EDUCATION AND EXPERIENCE (Transcript Required): Combinations of successfully completed graduate level education (beyond the first year) and specialized experience as described above to meet the total experience requirements. The education portion must include graduate courses that demonstrate the knowledge skills and abilities necessary to do to the work of this position (i.e. hospital administration public health administration or related fields such as course work in health care administration). This education must have been obtained in an accredited college or university. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. Experience must be clearly indicated in your resume.

• Specialized Experience: You must possess at least (1) full year of specialized experience equivalent to at least the next lower grade level (GS-09) in the Federal Service that equipped you with the knowledge skills and abilities to successfully perform the duties of a Health System Specialist - Research Committee and provided you with knowledge of the full scope of activities required to conduct single and multisite research in the areas of human subject protection biosafety Institutional Review Boards (IRB) Institutional Animal Care and Use Committees (IACUC) and R&D Committees through regulatory and policy compliance. To be creditable specialized experience must have been equivalent to at least the next lower grade level (GS-9) in the normal line of progression for the occupation in the organization. Specialized experience includes progressively responsible analytical or administrative or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative clinical or other service activities and provided knowledge of the following: (a) Missions organizations programs and requirements of health care delivery systems; (b) Regulations and standards of various regulatory and credentialing groups; (c) Government-wide agency and facility systems and requirements in various administrative areas such as budget personnel and procurement; and knowledge of cognitive engineering human factors engineering human-computer interaction or related fields.
  • OR
• EDUCATION (Transcript Required): Successfully completed a Ph.D. or equivalent doctoral degree three (3) full years of progressively higher level graduate education leading to such a degree or LL.M. in the related field of the position to be filled (i.e. hospital administration public health administration or related fields such as business or public administration with course work in health care administration). The education portion must include courses that demonstrate the knowledge skills and abilities necessary to do the work of this position. Education must have been obtained in an accredited college or university. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation.
  • OR
• EDUCATION AND EXPERIENCE (Transcript Required): Combinations of successfully completed graduate level education (beyond a masters degree) and specialized experience as described above to meet total experience requirements. The education portion must include graduate courses that demonstrate the knowledge skills and abilities necessary to do to the work of this position (i.e. hospital administration public health administration or related fields such as business or public administration with course work in health care administration). NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation