Supervisory Program Applications Specialist (Section Chief)
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Job Location:
Long Beach, NY - USA
Yearly Salary:
$ 104349 - 135657
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Summary
This position is located within Health Administrative Service (HAS) at VA Long Beach Healthcare System (VALBHS). The purpose of the position is to perform programmatic and supervisory duties to ensure the efficient and effective provision of health care services to patients accessing care at Tibor Rubin VA Medical Center and its Community Based Outpatient Clinics (CBOC). Two (2) open positions located at Long Beach.
Welcome to VA Long Beach
Tibor Rubin - History
The Section Chiefs provides overall management and leadership to the Section and will:
- Manage a Section of HAS including:
- Providing supervision to three (3) subordinate supervisors as well as other staff as/when needed.
- Oversight over Outpatient Scheduling.
- Performing a variety of duties supporting HAS and the Medical Center
- Contributing to Personnel Management/Recruitment for the Section
- Advocate for Section staff as well as create and maintain numerous partnerships with Services throughout the facility
- Functions as a technical expert on HAS topics related to the Sections responsibility
- Coach/guide staff in various administrative/operational processes.
- Represent HAS at various levels and for various activities as needed
The incumbent will serve as Section Chief (Outpatient Medical Administration Services) in the Health Administration Service (HAS).
The incumbent provides a high level of administrative support to HAS and upper management and clinical services. The primary supervisory function of this position is to provide leadership in the Outpatient Clinic and Centralized Scheduling. The position will provide support to the HAS training program Office of HAS and to supervisors and Leads within the section. As a first line supervisor the incumbent approves develops performance standards describes position descriptions completes annual performance appraisals take appropriate action as it relates to performance and conduct interviews and hires new employees plans assigns instructs and evaluates employees work.
Incumbent must be forward thinking and can strategically execute both short- and long-term plans. The Section Chief will implement ideas for improved processes and quality of work. He/She also establishes priorities schedules deadlines for routine and special work assignments and monitors the quality and quantity of work performed. Resolves employee complaints/grievances determines employees training needs and recommends approval for extended costly training for staff that may enhance their skills. She/he is delegated the responsibility for formulating plans evaluating and coordinating the day to day administrative management of the entire section she/he oversees. Incumbent conducts in-service training to staff. Data Analysis: The incumbent is a principal resource person to various service chiefs and top management officials in resolving difficult and highly complex problems which may be confined to a single service or may extend across numerous organizational lines. Program Coordination: The incumbent is responsible for coordinating and supporting mechanisms for successful data capture as it relates to Appointment Management Consults Insurance Capture and maximizing data management efforts. The incumbent will be responsible to ensure accurate timely and consistent data is entered into the Medical Center database. Also the incumbent will provide the vision for development of monitors in measuring all data input. He/she will establish in depth training to ensure that HAS and other identified Medical Center staff are educated and accountable for data management. Long-Range Planning: Performs staff support work in short and long-range planning efforts and complies with directives and national guidelines in preparing weekly monthly and quarterly and annual reports. Development of Policies and Procedures: Responsible for ensuring policy adherence task reviews delegation of work developing and managing databases necessary for tracking System Redesign training/participation and making recommendations as to funding staffing equipment space and policy issues based upon the information collected. Applies effective management techniques designed to ensure maximum and efficient utilization of personnel reductions in cost elimination of waste and overlapping of services improvement of operations and development of goals in terms of both positive short and long-range impact of area of responsibility. Business Acumen/Building Coalitions: The incumbent is involved in problem solving observation of new or revised systems workflow and teaching related to management. The incumbent must negotiate with services to solve problems and conflicts utilize technical methods and procedures or to persuade others to cooperate in meeting objectives when there are problems in securing cooperation.
Work Schedule: Monday - Friday 7:30am - 4:00pm
Telework: not available
Virtual: This is not a virtual position.
Position Description/PD#: Supervisory Program Applications Specialist (Section Chief)/PD13075A and PD13075A
Relocation/Recruitment Incentives: not authorized
Financial Disclosure Report: Not required
Conditions of employment
- You must be a U.S. Citizen to apply for this job
- All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
- Selective Service Registration is required for males born after 12/31/1959
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
- Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See Additional Information below for details.
Qualifications
To qualify for this position applicants must meet all requirements by the closing date of this announcement 02/05/2026.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
For the GS-12
You may qualify based on your experience as described below:
- Specialized Experience: (In addition to meeting Time and Grade) You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: data processing accounting budget health care systems data security medical record patient information management system management principles Patient enrollment and eligibility. (Must be in resume)
- Clerical
- Interpersonal Effectiveness
- Manages and Organizes Information
- Technical Competence
Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: Regular and recurring work is mostly sedentary involving sitting at a desk although the position requires the ability to move from one geographic location of the facility to another. The incumbent works with a computer screen and keyboard. Some physical effort such as standing walking bending or prolonged sitting may be required. The incumbent may be exposed to walking to outlying areas. The work places no special physical demands on the employee.
For more information on these qualification standards please visit the United States Office of Personnel Managements website at
Education
There is no educational substitution at this grade level.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges universities schools or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information visit:
Additional information
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice your most recent performance rating and your most recent SF-50 noting current position grade level and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPMs Career Transition Resources website at job opportunity announcement may be used to fill additional vacancies.
Pursuant to VHA Directive 1193.01 VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e. medical religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.
To ensure compliance with an applicable preliminary nationwide injunction which may be supplemented modified or vacated depending on the course of ongoing litigation the Federal Government will take no action to implement or enforce the COVID-19 vaccination requirement pursuant to Executive Order 14043 on Requiring Coronavirus Disease 2019 Vaccination for Federal Employees. Therefore to the extent a VA job announcement includes language requiring applicants to be fully vaccinated against COVID-19 pursuant to Executive Order 14043 that requirement does not currently apply to this Job Announcement. VA may request information regarding your vaccination status if selected for the purposes of implementing other workplace safety protocols such as masking physical distancing testing travel and quarantine.
Due to COVID-19 VA is currently in an expanded telework posture. If selected you may be expected to temporarily telework even if your home is located outside the local commuting area. Once employees are permitted to return to the office you will be expected to report to the duty station listed on this announcement. Management officials will provide information about returning to the official pre-pandemic worksite when applicable. At that time you may be eligible to request to continue to telework depending upon the terms of your organizations telework policy and the duties of the position.
If you are unable to apply online or need to fax a document you do not have in electronic form view the following link for information regarding an Alternate Application.
Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Experience:
Chief
Key Skills
- Embedded Software
- Mechanical Design
- Six Sigma
- System Design
- Employee Evaluation
- FEA
- Process Improvement
- Requirements Gathering
- Signal Processing
- Earned Value Management
- Curriculum Development
- Proposal Writing
