Senior Talent Acquisition Specialist (contract until March 2027)

Osler Hoskin & Harcourt LLP is one of Canadas leading business law firms. Advising many of Canadas corporate leaders as well as U.S. and international parties with extensive interest in Canada our more than 1000 firm members are based in offices in Toronto Montréal Ottawa Vancouver Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers students management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

Reporting to the Manager Talent Acquisition this position is responsible for the full-cycle recruitment of business professionals and project collaboration with the Manager Talent Acquisition this pivotal role will mentor the talent acquisition team to build and execute sourcing strategies and provide white-glove service to the business. This role will also conduct exit interviews assist with onboarding be a Talent Acquisition SME lead projects and support various Human Resources programs.

This job posting is for an existing vacancy.

Major Responsibilities manages all aspects of staff recruitment including:

Strategic Recruitment

• Provide guidance and mentoring to the talent acquisition team
• Actively attract and qualify permanent contract and future pipeline candidates
• Consult on talent acquisition activities best practices candidates sourcing and recruitment strategies that support the goals and direction of the Firm
• Foster relationships and develop networks of high caliber professionals
• Develop actionable sourcing strategies which enable the attainment of business hiring plans requirements
• Partner with hiring managers to understand current and future requirements including strategic discussion regarding options for filling vacancies
• Act as a brand ambassador building and communicating the firms employee value proposition
• Leveraging internal talent sources to drive mobility employee referrals and alumni engagement
• Identifying researching and implementing pre-hire assessment tools
• Provide back up support to the Manager Talent Acquisition on recruitment searches
• Continually reviewing and improving processes; learning best practices and integrating within Osler

Recruitment Campaigns

Co-ordinate and manage all specific recruitment initiatives with staff including:

• Developing job advertisements and coordinating development of job descriptions in conjunction with the compensation department
• Co-ordinating requisite management approvals
• Determining recruitment and search strategy with hiring managers and guiding them through each phase of the recruitment process
• Screening candidate applications and providing recommendations and reports
• Manage relationships with agencies and educational institutions as needed
• Coordinate and manage in-person MS Teams interviews with candidates
• Making hiring recommendations to hiring managers
• Advise leadership and hiring managers on new hiring strategies market conditions compensation trends and talent availability
• Ensure an excellent candidate and hiring manager experience by acting as a trusted advisor Drafting and finalizing offer letters including presentation to candidates
• Provide salary recommendations to compensation department for approval
• Ensures offer letter and necessary documentation is received and is properly executed
• Create employer branding and talent attraction initiatives

Internal Transfer/Promotion

• Manage the transfer and promotion process including drafting letters ensuring necessary paperwork is complete and supporting the hiring manager
• Support and advise succession planning strategies

Onboarding/Orientation

• Provides back up support to the Manager Talent Acquisition and HR Coordinator for employee onboarding

System SME

• Act as the SME for TA systems (UKG Testing platforms backcheck systems etc.)
• Assist with researching new vendors
• Lead process improvements and create best practice guides. Lead trainings to team members new users and other stakeholders across all offices
• Train talent acquisition team and hiring managers on new workflow processes/functionality
• Act as an ambassador for the importance of using the systems effectively for internal data tracking and testing throughout the recruitment process for hiring decisions
• Utilizing the applicant tracking system to actively track manage and report on candidate pipelines to enhance stakeholder communication and ensure effective process management

Project Work and Related Duties:

• Involved in research for the drafting/modification of Human Resources policies procedures and forms and supports any resulting implementation and communication activities
• Support routine staff relations matters by active listening gathering information and conferring with the Senior Manager Talent Management
• Conducts and records exit interviews for Toronto staff notifies manager of trends and issues
• Responds to inquiries from other offices and provides assistance when required
• Stays up-to-date with employment related legislation including those applicable to the on-boarding and hiring processes.
• Conducts HR training for new managers
• Other projects as assigned

Position Requirements:

Education and Experience

Post secondary education in a related business discipline and completion of courses towards a Human Resources certificate/designation with at least five years of related HR experience ideally within a large law Firm environment or a professional services organization. An equivalent combination of education training and experience is acceptable

Knowledge and Skills

• 5 years in Recruitment or Talent Acquisition
• Demonstrated knowledge and understanding of talent acquisition and HR principles
• Demonstrated ability to build strong relationships including confidential and tactful manner
• Experience maintaining and administering an Applicant Tracking System
• Excellent customer service orientation and interpersonal skills; warm inviting and engaging
• Strong relationship-building and networking skills
• Strong verbal and written communication and active listening skills
• Knowledge of all relevant provincial employment acts such as the Human Rights Code Employment Standards Act Pay Equity Act and Employment Equity Act Osler Employee and Administrative Policy Handbook
• Knowledge of HR practices and ability to develop procedures related to recruiting on-boarding and employee relations
• Proficiency with computers including MS Word Excel Outlook and PowerPoint

Compensation:

Theârange of expected compensation for this position is $XX000-$XX000 annually. Compensation offered will be based on a variety of factors including job-related knowledge education skills and experience.

We are currently working in a hybrid work arrangement which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment and we welcome and encourage applications from people with disabilities and people with diverse backgrounds identities and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks including a criminal record check credit check and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canadas leading law firms please reply in confidence with a cover letter and résumé by the closing date.

Please note that we use artificial intelligence to screen assess or select applicants for the position.

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Required Experience:

Senior IC