Office Administrator

Summary:

Our team is growing and we are looking for an Office Administrator who is passionate about working with our team and being the go to person in our office. As the Office Administrator you are also responsible for providing support to our entire team and being the face of our office.

In this role you will:

• Manage Reception desk/answer phones and direct calls.
• Manage all office administration tasks including general office and business supply orders equipment maintenance maintenance of files and overseeing general office appearance and repair issues.
• Manage incoming and outgoing mail/correspondence on a daily basis.
• Support service staff with printing/preparing client deliverables (e.g. BAGs proposals).
• Support hiring managers with new hire onboarding and processing; train associates on phone and other office systems and programs; order business cards; prepare work space.
• Coordinate information technology in conference rooms; i.e. video conferencing systems.
• Manage conference room scheduling.
• Oversee all furniture/facilities/building related issues. Interface with external parties/vendors for work or events in our suite.
• Oversee the general cleanliness good order and professional appearance/impressions for the office.
• Ensure the common areas (kitchen conference rooms front area) are clean working and properly scheduled.
• Transaction management of off-site office files to retrieve/destroy as needed/required.
• Provide back-up assistance to office and company staff as needed

What you offer us:

• High school diploma or equivalent.
• Experience operating multi-line phone required.
• Must be a master at multi-tasking with superior prioritization skills and be flexible with changing business needs in a fast paced team environment.
• Must be tech savvy and able to demonstrate strong computer skills and above average comfort level in windows and web-based environments.
• Strong communication skills verbal and written.
• Must be comfortable working independently taking initiative in daily responsibilities and taking ownership of tasks.
• Intermediate to advanced knowledge of Microsoft Outlook Word Excel PowerPoint as well as web and social media usage.
• Creative problem solving skills.
• Ability to interact successfully with both internal and external customers at all levels.

What we offer you:

• A rewarding job that helps local businesses in the community

• Medical/dental/vision/life insurance 401k matching program Health Savings Account funding and voluntary insurance options

• Generous time-off policies

• A work/life balance because thats important for all of us

• Learn from the expertise of your coworkers

• Growth- HUB is growing and so can your career

• Be part of a motivated team

• Additional benefits based on qualifications of applicant

• This is an in-office role requiring 5-days per week in office.

About HUB:

HUB International is a global insurance broker providing a broad array of property casualty risk management life and health employee benefits investment and wealth management products and services. HUB has more than 650 offices across the United States Canada and Puerto Rico with more than 20000 employees. Our regional offices throughout North America are dedicated to helping individuals and businesses evaluate and manage their risks and insurance needs. We are a company dedicated to superior customer service with employees committed to adding value to every client activity.

Why Choose HUB

Throughout our network of more than 650 HUB offices in North America we offer a competitive exciting and friendly work environment that strategically positions our employees for longevity and success. At HUB we believe in investing in the future of our employees and provide continuous opportunities for growth and development. Our entrepreneurial culture fosters an environment that empowers our people to make the best decisions for our customers and organization focusing on expanding the industry knowledge of our insurance professionals to serve our valued clients. We are committed to providing you with competitive and flexible benefits options that are rooted in your current needs yet evolve as your needs change over time. Join us in taking the first step toward creating a future that combines a diverse challenging work environment with financial security and career satisfaction.

We are the perfect fit if you:

• are seeking a progressive work environment at a rapidly growing organization

• have a desire to help others protect their future

• have an entrepreneurial spirit and are challenged by the opportunity to grow the business

• are focused on learning and development to enhance your industry knowledge and expertise

• are a self-starter willing to invest time and energy to learn the technical aspects of our business

• believe in integrity and building success by developing relationships with others

Disclosure required under applicable law in California Colorado Illinois Maryland Minnesota New York New Jersey and Washington states: The expected hourly pay range for this position is $26.45 per hour to $28.85 per hour and will be impacted by factors such as the successful candidates skills experience and working location as well as the specific positions business line scope and International is proud to offer comprehensive benefit and total compensation packages: health/dental/vision/life/disability insurance FSA HSA and 401(k) accounts paid-time-off benefits such as vacation sick and personal days and eligible bonuses equity and commissions for some positions.

This is a hybrid role requiring three days per week in the office.

The posting end date is March 2 2026. This may change depending on the volume of applicants.

HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity national origin religion age color sex sexual orientation gender identity disability or veterans status or any other characteristic protected by local state or federal laws rules or regulations.

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