Office Administrator

Kíti - Cyprus

Monthly Salary: Not Disclosed

Posted on: 16 hours ago

Vacancies: 1 Vacancy

Job Summary

We are looking for a proactive and organised Office Administrator to support the day-to-day running of our clients office in Cyprus. This role is primarily focused on administrative and office management tasks with the opportunity to support the HR function through documentation coordination and policy adherence.

This is an ideal role for someone who enjoys being the backbone of an office is detail-oriented and is comfortable handling confidential information.

Tasks

Manage day-to-day office office operations & ensure a well-organized efficient and welcoming workplace.
Act as the first point of contact for office and facilities related matters.
Manage office supplies and vendors.
Liaise with facilities vendors and contractors such as cleaners maintenance personnel utility companies etc.
Coordinate office logistics including equipment utilities and health & safety requirements.
Ensure compliance with OSHA and Fire Safety requirements.
Organise internal events where required.
Liaise with external partners such as accountants payroll providers insurance brokers government entities etc.
Support the HR team with general administrative HR tasks as needed.
Support with the full employee lifecycle: onboarding offboarding & employee documentation.
Maintain accurate employee records and digital HR files.
Administer all types of leave and absence tracking in line with Cyprus labour law in the Companys HRIS.
Support implementation of HR policies and procedures.
Responsible for maintaining up-to-date records of all the companys insurance policies.
Assist with recruitment coordination where required.
Assist with payroll preparation where required.

Requirements

2 years previous experience in an office administration or administrative support role.
Minimum standard of education EQF Level 4.
Strong organizational skills and time-management skills with high attention to detail.
Ability to handle confidential and sensitive information.
Excellent written and verbal communication skills in English and Greek (spoken and written).
Comfortable working independently and managing multiple priorities.
Ability to respond efficiently to urgent facilities issues.
Proficient in Microsoft Office.
Exposure to HR administration is considered a strong asset but is not strictly required.
Experience working with remote teams in an international or multicultural work environment will be considered an asset.

Benefits

Comprehensive Health Insurance including dental cover so youre fully looked after.
Gym Allowance because your wellbeing matters.
Fresh Fruit Mondays start the week healthy and energised.
Regular Team Events fun socials celebrations and unforgettable moments.
Work Anniversary Cake because milestones deserve to be celebrated.

This is an ideal role for someone who enjoys being the backbone of an office is detail-oriented and is comfortable handling confidential information.

Tasks

Manage day-to-day office office operations & ensure a well-organized efficient and welcoming workplace.
Act as the first point of contact for office and facilities related matters.
Manage office supplies and vendors.
Liaise with facilities vendors and contractors such as cleaners maintenance personnel utility companies etc.
Coordinate office logistics including equipment utilities and health & safety requirements.
Ensure compliance with OSHA and Fire Safety requirements.
Organise internal events where required.
Liaise with external partners such as accountants payroll providers insurance brokers government entities etc.
Support the HR team with general administrative HR tasks as needed.
Support with the full employee lifecycle: onboarding offboarding & employee documentation.
Maintain accurate employee records and digital HR files.
Administer all types of leave and absence tracking in line with Cyprus labour law in the Companys HRIS.
Support implementation of HR policies and procedures.
Responsible for maintaining up-to-date records of all the companys insurance policies.
Assist with recruitment coordination where required.
Assist with payroll preparation where required.

Requirements

2 years previous experience in an office administration or administrative support role.
Minimum standard of education EQF Level 4.
Strong organizational skills and time-management skills with high attention to detail.
Ability to handle confidential and sensitive information.
Excellent written and verbal communication skills in English and Greek (spoken and written).
Comfortable working independently and managing multiple priorities.
Ability to respond efficiently to urgent facilities issues.
Proficient in Microsoft Office.
Exposure to HR administration is considered a strong asset but is not strictly required.
Experience working with remote teams in an international or multicultural work environment will be considered an asset.

Benefits

Comprehensive Health Insurance including dental cover so youre fully looked after.
Gym Allowance because your wellbeing matters.
Fresh Fruit Mondays start the week healthy and energised.
Regular Team Events fun socials celebrations and unforgettable moments.
Work Anniversary Cake because milestones deserve to be celebrated.