Lead Office Secretary, Onsite, Limassol

Limassol - Cyprus

Yearly Salary: € 45000 - 57000

Posted on: 5 hours ago

Vacancies: 1 Vacancy

Job Summary

Emerald Zebra is supporting a well-established financial services firm in Limassol Cyprus in the search for a skilled Lead Office Secretary to head its growing Administrative Department.

The Company:

Our client is a trusted online broker with strong expertise across the US European and Asian stock markets officially registered in Cyprus. The company offers a broad range of financial market services and operates in a fast-paced collaborative and results-driven environment.

The team consists of highly qualified professionals with strong energy and innovative ideas. The organization values teamwork accountability and individual contribution believing that everyone plays a meaningful role in achieving shared goals.

The Role:

We are seeking an experienced Lead Office Secretary to lead and develop a team of Office Secretaries and Receptionists across multiple offices. This role combines people leadership with hands-on operational excellence and close collaboration with senior management.

Key Responsibilities:

Lead supervise and develop a team of up to 8 Office Secretaries and Receptionists across multiple offices
Act as a mentor and team lead supporting onboarding training performance alignment workload distribution and continuous development
Establish standardize and continuously improve administrative and office processes across all locations
Supervise daily administrative operations including documentation flow correspondence calendars and office coordination
Oversee internal and external communications (emails phone calls visitors and official correspondence)
Coordinate meetings appointments and executive calendars ensuring effective prioritization and smooth communication
Ensure accurate confidential and well-organized document management and filing systems
Oversee office management activities including supplies procurement vendor coordination and interaction with external service providers
Act as a key point of contact between management and the administrative team proactively addressing operational issues and proposing improvements
Support senior management with complex administrative tasks and special projects when required
Ensure strict confidentiality of sensitive corporate and business information

Your Profile:

Proven experience as a Senior Secretary Office Manager or Administrative Team Lead
Demonstrated experience supervising or coordinating a team with a strong people-management and coaching mindset
Excellent organizational time-management and prioritization skills
Strong written and verbal communication skills in English a must and Russian preferred (Greek a strong advantage)
Proficiency in MS Office (Word Excel Outlook) and office management tools
High attention to detail accuracy and process orientation
Ability to multitask and lead effectively in a fast-paced multi-office environment
Professional proactive and service-oriented approach
Preferred: Diploma or degree in Business Administration or a related field

Whats on Offer:

Salary Range: EUR 45000 - 57000 gross/year (approx. EUR 3000 -3500 net/month)
Additional excellent net monthly allowance for parents of children under 18.
50% coverage of annual private health insurance (provider of employees choice)
21 working days of paid annual leave an additional 12 days off per year instead of public holidays (you can take 1 of these days off every month)
90 days of paid sick leave per year
Modern office in the center of Limassol working with an open-minded and dynamic team
Team-building activities corporate events sports clubs and wellness initiatives
Company gifts in recognition of birthdays weddings and the birth of a child
Work visa sponsorship

Apply Now:

If you are a confident Administrative leader who enjoys building strong teams and improving operational standards we encourage you to visit the link and apply now via Emerald Zebra!

Emerald Zebra is supporting a well-established financial services firm in Limassol Cyprus in the search for a skilled Lead Office Secretary to head its growing Administrative Department. The Company: Our client is a trusted online broker with strong expertise across the US European and Asian stock...