Specialist Events (Wellington)

Dunedin - New Zealand

Monthly Salary: $ 75631 - 80503

Posted on: 3 days ago

Vacancies: 1 Vacancy

Job Summary

EXTERNAL ENGAGEMENT DIVISION TE RINGA TORO
MARKETING SERVICES TE TARI KIKO PĀNUI

Who we are Ko wai mātou

Established in 1869 The University of Otago Ōtākou Whakaihu Waka is New Zealands first university. Our strong reputation in teaching and research excellence as well as established national and international linkages makes us a popular choice amongst students considering tertiary education. Recently the University of Otago have unveiled two exciting strategies Vision 2040 and Pae Tata. The University of Otago are a proud treaty partner and committed to becoming a Te-Tiriti led tertiary institution.

Ranked within the top 1% of higher education institutions in the world the University of Otago -Ōtākou Whakaihu Waka recognises that our staff are a key to our success.

About our team/Mō te tīma

The Events team is a team within Marketing Services. We provide event management services and give professional events advice and support to academic departments service divisions and departments across all three of the Universitys main campuses. As part of Marketing Services we play an integral role in recruiting students via engaging and innovative on-campus events and raising the profile of the University both nationally and internationally.

The role/Te mahi

As an Events Specialist you will manage the end-to-end delivery of a portfolio of local national and international events ensuring they are delivered on time on budget and to a consistently high standard. You will work closely with academic leaders professional staff Marketing and Communications teams and external suppliers to translate objectives into well-planned engaging events that reflect the Universitys brand and values.

Your day may include:
Delivering end-to-end planning and operational management of complex events.
Developing event briefs project plans schedules risk assessments and health and safety plans.
Managing event budgets costings contracts and post-event evaluation and reporting.
Coordinating venues catering AV security staffing suppliers and logistics.
Leading on-site delivery troubleshooting issues and ensuring an excellent attendee experience.
Collaborating with Marketing and Communications teams on event promotion and communications.
Building strong relationships with internal stakeholders and external service providers.
Ensuring events reflect tikanga kawa and manaakitanga where appropriate.

Your skills and experience/Kā pūkeka me kā wheako

We are looking for an experienced event professional with:
Suitable professional experience delivering end-to-end events
Proven experience delivering large-scale high-profile or complex events
Strong organisational planning and stakeholder management skills
Confidence managing multiple priorities in fast-paced environments
Experience managing budgets and tracking expenditure
A collaborative solutions-focused approach

Experience delivering conferences or large hospitality events will be highly regarded.

Why join Otago
Work on a diverse and meaningful portfolio of events with real impact
Be part of a collaborative professional Events team
Contribute to events that connect students alumni academics and communities
Flexible working arrangements and a supportive team culture
Opportunities for professional growth within a large values-led organisation

This role requires flexibility around working hours including some evenings and weekends and occasional travel for off-campus events.

Further details/Pūroko

This is a permanent part time (18.75) position based in Wellington.

Given the nature of events a flexible approach to working hours is necessary as events often occur on evenings and weekends. Travel for domestic events will be required.

You must have the right to live and work in New Zealand to apply for this position.

The appointment range for this role is $75631 to $80503 Top of Range $88750 (pro rata).

The University of Otago is a workplace that values and utilises diverse and inclusive thinking people and behaviours. This means that the contributions of staff with diverse backgrounds experiences skills and perspectives are valued and respected.

For further information or to discuss this role in confidence please contact Jasmine Millar via the contact information below.

Application/Tono

To submit your application (including CV and cover letter) please click the apply button below. Applications quotingwill close on Sunday 15 February.

Additional Information

Note: As a part-time position the salary range for this role will be the pro-rata equivalent of the annual full-time salary range listed.

Contact: Jasmine Millar

Position details: Job Description

Further Information: Department Website

Create an email with a link to this vacancy: Create email

Location: About Wellington

Required Experience:

EXTERNAL ENGAGEMENT DIVISION TE RINGA TOROMARKETING SERVICES TE TARI KIKO PĀNUIWho we are Ko wai mātouEstablished in 1869 The University of Otago Ōtākou Whakaihu Waka is New Zealands first university. Our strong reputation in teaching and research excellence as well as established national and i...