Administrative Coordinator
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Job Location:
Mauston, WI - USA
Hourly Salary:
USD 23 - 26
Posted on:
17 hours ago
Vacancies:
1 Vacancy
Job Summary
Pine Valley is a locally based residential and outpatient behavioral health organization serving the Mauston area. We are seeking a part-time Administrative & HR Coordinator to support our residential care staff and outpatient clinic by helping with hiring coordination onboarding training tracking marketing social media and general administrative support.
This role is ideal for someone with experience in administrative support HR assistance or office coordination who enjoys organization follow-through creativity and helping teams run smoothly.
People Operations /Staff Support
Coordinate new employee onboarding offboarding (paperwork checklists timelines)
Maintain personnel files and HR records
Track staff training requirements licenses and coordinate annual training
Post job openings and manage applications
Schedule interviews and follow up with candidates
Serve as a first point of contact for routine HR-related questions
Prepare and send internal staff communications and reminders
Support the Residential Director with documentation and follow-through
Marketing & Outreach Support
Assist with basic marketing activities for the outpatient clinic
Schedule social media posts and help update content
Support referral outreach and community engagement efforts
Track inquiries and referral sources
Assist with materials events and outreach coordination
Administrative & Office Support
Help keep projects tasks and follow-ups organized
Track action items from meetings and assist with follow-through
Maintain organized digital files and shared records
Identify issues or delays and escalate appropriately
Qualifications
24 years experience in HR support people operations admin coordination or similar
Experience supporting teams in healthcare human services or a regulated environment preferred
Strong organizational skills and attention to detail.
Comfortable communicating with staff at all levels
Able to manage confidential information with discretion
Tech-comfortable (Google Workspace HR systems digital records basic social platforms)
Self-directed dependable reliable.
Schedule
20-25 hours per week No weekends or holidays.
Flexible schedule
Opportunity for growth as responsibilities expand
- Compensation review after (6) months based on performance and role scope.
Required Experience:
IC
Key Skills
- Fashion Retail
- Advisory
- DCS
- Activex
- Jboss
- Architecture
