Building Secretary

Basic Function: Ensure the smooth and efficient operation of the school office to support student learning and daily school functions. Promote the overall mission of the school system while helping maximize educational opportunities for all students.

Job Title: Building Secretary

Reports to: Building Principal

Pay Rate:
Hourly base pay rate $16.50/hour or commensurate with experience as determined by the Board of Education

Essential Functions:

1. Acts as secretary and receptionist for the Principalperforming any duty delegated by them.
2. Books meeting rooms set up conference calls and take messages and minutes during meetings.
3. Coordinates a variety of programs and activities (e.g. meetings site in-service day activities workshops ceremonies
   dances luncheons field trips etc.) for the purpose of delivering services.
4. Performs routine services such as filing typing and duplicating materials for the Principal.
5. Types letters memoranda reports bulletins forms etc.
6. Answers telephone tending routine inquiries; refers calls when needed.
7. Assist the Principal or designee and staff in handling interruptions and emergencies calling for
   assistance when needed.
8. Sorts and distributes mail.
9. Organizes supplies and instructional materials for distribution to teachers.
10. Keeps office supplies in order; requisitions materials upon faculty request.
11. Keeps accurate data on personnel absences and records for substitute teachers.
12. Checks substitute system daily and assist substitute teachers with paperwork.
13. Operates office equipment incidental to clerical duties.
14. Adds and deletes non-consumables for district-wide inventory.
15. Maintains a log of visitors to the school.
16. Attends to all student needs.
17. Processes building purchase orders in conjunction with Central Office.
18. Arranges substitutes for any faculty who is absent.
19. Works cooperatively with staff in other offices with the completion of large or time sensitive
    projects or emergencies.
20. Displays ethical and professional behavior in working with everyone who communicates or is
    associated with the office.
21. Serves as a role model for students and staff in demonstrating positive
    attitudes appropriate attire and grooming accepting responsibility and an effective work ethic.
22. Protects confidentiality of records and information about students and staff and uses discretion
    when sharing any such information within legal confines.
23. Maintains positive attitude with students staff parents and visitors.
24. Performs any duties and responsibilities that are within the scope of employment as assigned by
    the Principal or designee and not otherwise prohibited by law or regulation.

Specifications/Qualifications:
Education & Experience:

1. Previous clerical experience preferred
2. OSHA required certificate
3. Background Check

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects tools or controls; talk and employee frequently must squat stoop or kneel reach above the head and employee continuously uses hand strength to grasp employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this employee must frequently lift and/or move up to 50 employee will sometimes push/pull items such as tables and vision abilities required by this job include close vision color vision and the ability to adjust focus while supervising students and working with computers written materials reports assessment data etc.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment can vary based on activities taking position requires the commitment of professional working hours that may require the employee to extend beyond a typical eight hour employee will frequently work in different areas of the classroom including in/at desks on or near the floor standing in movement while supervising indoor and outdoor activities etc. The employee will usually work in indoor temperatures but will work outdoors when supervising students outside of the classroom.

*The statements contained herein describe the scope of responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts the Boards right to assign or reassign duties and responsibilities to this job at any time unless restricted by law or a negotiated contract.

The Marion Independent School District is an EEO/AA employer.

Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies including but not limited to complaints of discrimination will be directed to the Affirmative Action Coordinator by writing to the Affirmative Action Coordinator Janelle Brouwer Superintendent Marion Independent School District Marion Iowa 52302; or by telephoning . Inquiries or complaints regarding sex discrimination may be referred to the Districts Equity and Title IX Coordinator Gretchen Kriegel Assistant Superintendent 777 South 15th Street Marion Iowa 52302 3

EQUAL EMPLOYMENT OPPORTUNITY
Inquiries by employees or applicants for employment regarding compliance with equal employment opportunity and affirmative action laws and policies including but not limited to complaints of discrimination may also be directed in writing to the Equal Employment Opportunity Commissions Milwaukee Area Office Reuss Federal Plaza 310 West Wisconsin Ave. Suite 800 Milwaukee WI. 53203-2292 or TTY . or the Iowa Civil Rights Commission 400 E. 14th Street Des Moines Iowa 50319-1004 or 1- This inquiry or complaint to the federal office may be done instead of or in addition to an inquiry or complaint at the local level. Further information and copies of the procedures for filing a complaint are available in the school districts central administrative office and the administrative office in each attendance center.