Administrative Assistant (BE-ASR-ADMLD)

Introduction:

• You will participate in the daily management of the Controls Software & Services group (BE-CSS) group secretariat with special emphasis on information communication and organisational services.  
• The CSS Group provides a large user community with the remote controls required for the various scientific installations. This diverse group is comprised of up to 65 members from 20 nationalities including students recent graduates and experienced professionals.

Functions:

• Provide front-office service for all categories of group personnel upon arrival departure and throughout their appointment helping ensure the application of the Organizations rules and procedures. 
• Contribute to the BE-CSS Management team activities in terms of organising and participating in regular meetings taking minutes and maintaining supporting action lists. 
• Provide personal assistance to the Group Leader (agenda and mailbox management providing administrative support such as replying on his behalf collecting and pre-analysing information following-up actions and organising meetings). 
• Process information often of a confidential nature in the form of e-mails letters procedures presentations. 
• Organise official duty trips and events (conferences workshops etc.). 
• Contribute to the content management of the groups website. 
• Contribute to the groups outreach activities. 
• Collaborate with other administrative assistants and replacing them during their absences.

Qualifications :

Higher technical diploma or equivalent relevant experience in the field of General administration or a related field.

Experience:

• Proven experience with multi-tasking as first line administrative support for a large community of customers. 
• Proven experience in working successfully independently and as a contributing member of a team. 
• Proven experience with personal assistance to a manager.

Technical competencies:

• Customer service.
• Knowledge of administrative rules and procedures.
• Event organisation and management.
• Secretarial work.
• Use of office software packages.

Behavioural competencies:

• Achieving Results: having a structured and organised approach towards work; being able to set priorities and plan tasks with results in mind.
• Demonstrating Accountability: working conscientiously and reliably; delivering on promises.
• Communicating Effectively: providing others with timely information.
• Working in Teams: building and maintaining constructive and effective work relationships.

Language skills:

Spoken and written English with a commitment to learn French.

Additional Information :

Eligibility and closing date:

Diversity has been an integral part of CERNs mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success. We welcome applications from all Member States and Associate Member States.

This vacancy will be filled as soon as possible and applications should normally reach us no later than 02.03.2026 at 23:59 CET.

Employment Conditions:

Contract type: Limited duration contract (5 years). Subject to certain conditions holders of limited-duration contracts may apply for an indefinite position.

Working Hours: 40 hours per week

Job Flexibility: Fully Onsite

Job grade: 3-4

Job reference: BE-ASR-ADMLD

Field of work: Support Services (Finance HR Legal Procurement)

Benchmark Job Title: Personal/Team Assistant

Global Benefits

• A competitive salary (tax free) increasing in line with your years of relevant experience.
• 30 days of paid leave per year plus 2 weeks annual closure.
• Coverage by CERNs comprehensive health insurance scheme (for yourself your spouse and children) and membership of the CERN Pension Fund.
• Family child and infant monthly allowances depending on your individual circumstances.
• A relocation package (installation grant removal travel expenses) depending on your individual circumstances.
• Possibility to extend your contract up to 8 years eligibility for indefinite contract tenure.

Overview of CERN - Discover a world where the impossible is made possible!

At CERN the European Organization for Nuclear Research we are pushing the frontiers of science and technology. Our groundbreaking work brings together not only physicists but also a diverse range of professionals from engineering technical scientific and administrative fields. Together we foster an environment where innovation and collaboration thrive.

Every day we face exciting new challenges and opportunities to contribute to cutting-edge research that shapes our understanding of the universe. We meet these challenges through the diverse perspectives within our teams ensuring every contribution is valued and driving our shared sense of inclusion and purpose. Diversity is a core value of CERN since its foundation and it remains central to our mission and continued success.

If you are ready to be part of a dynamic inclusive community pushing the boundaries of knowledge CERN is the place where your curiosity and skills can thrive. Be part of our mission to uncover what lies at the heart of the universe! TAKE PART!

More information about us here:

Remote Work :

No

Employment Type :

Contract