Project Manager Associate, Eurofins Environment Testing Northern California, Air Toxics, Folsom, CA

Eurofins Environment Testing Northern California is looking for a Project Manager Associate in our Folsom CA location. 

Under general direction the Project Manager Associate communicates with clients in a professional and timely manner to build and maintain strong customer relationships. This role proactively manages and tracks projects from initiation through completion escalating issues to management as needed. The position requires the ability to efficiently prioritize responsibilities with a proactive approach strong attention to detail and awareness of issues impacting both internal and external stakeholders. The Project Manager Associate must be able to listen effectively influence others toward desired outcomes and maintain an approachable and open demeanor while supporting key functions including project setup and maintenance login review client account management reporting invoicing bottle orders and identification of appropriate work-share facilities.

Key Responsibilities:

Project Setup & Documentation

• Review project in LIMS
• Create and configure project
• Add project notes (special reporting invoicing instructions etc.)
• Upload all project documents to the central repository
• Manage purchase orders task orders and change order requests
• Verify that lab compound lists and limits meet project requirements
• Add project-specific limits/lists to LIMS
• Assign deliverables and delivery routes
• Communicate project details to operations
• Engage workshare labs service centers or non-Eurofins Environment Testing locations
• Work with operations to ensure adequate capacity
• Provide updates to operations on upcoming work.
• Create bottle orders.
• Schedule courier or field sampler when needed.
• Confirm subcontract labs are approved and properly set up as vendors (for new and existing work).
• Initiate approval process for subcontract labs not on the approved list.
• Generate subcontract paperwork.
• Create requisitions in accounting software for subcontracting work.
• Verify lab certifications and limits meet project requirements.
• Confirm EDD format availability for new quotes; submit helpdesk ticket if a new format is required.
• Provide client support documents as needed (contact lists bottle tables preservation tables etc.).

Sample Receipt

• Communicate issues to clients throughout the project
• Manage incoming work for rush and short-hold samples
• Review log-in
• Resolve log-in discrepancies with client
• Inform client of any log-in issues
• Set samples to available after review
• Send sample receipt confirmation to client

Reporting

• Understand client-specific reporting requirements
• Review job list daily and manage due dates
• Notify clients of any expected delays prior to the due date
• Confirm data anomalies with operations (e.g. filtered > dissolved deviations from historicals)
• Review reports and EDDs before submission
• Confirm correct report format and EDD format
• Issue final reports by client due dates
• Issue final data packages

Invoicing

• Set up delivery routes
• Review final invoice before issuing it to the client
• Generate credit/debit memos as needed
• Submit credit/debit memos for approval and send approved versions to the client when applicable
• Submit revised invoices when corrections are required
• Follow up with clients to confirm accurate invoicing
• Work with collections on A/R follow-up
• Conduct regular reviews of A/R status

Client Set-Up

• Work with CSM to communicate lab capabilities to the client
• Submit new client review requests
• Confirm sales assignments with the Business Development Manager and Account Executives
• Receive new quote requests from clients
• Review client contract requirements with CSM Lab Director and others
• Review and submit purchase orders for approval
• Follow up on client terms and credit limits

Account Maintenance

• Conduct follow-up calls and client visits as needed
• Submit client complaints and participate in corrective actions and follow-up
• Communicate client issues/complaints to sales
• Follow up on client requests including technical support
• Use internal resources to resolve client needs efficiently
• Maintain familiarity with company capabilities and key contacts
• Forward opportunities and leads to sales
• Forecast upcoming work

Quotes & Proposals

• Request technical support from operations (special requests method development technical reviews)
• Generate quotes and obtain approvals
• Review client quote requests for capabilities certifications and scope
• Confirm client contracts and pricing
• Determine appropriate lab placement
• Verify that lab certifications compound lists and limits meet project requirements
• Prepare and submit quotes for approval
• Send approved quotes to clients
• Forecast and track quotes in LIMS
• Provide QAPP/SOW information to clients as needed
• Update project status in LIMS

Other Responsibilities

• Perform other duties as assigned by leadership

Qualifications :

Basic Minimum Qualification:

• Bachelors degree in Environmental Science Chemistry Engineering or a related field.
• Experience managing client accounts and delivering multi-phase analytical projects
• Project Management Professional (PMP) Certification or similar project management certification is a plus
• Familiarity with EPA and Toxic Organic methods and regulations
• Prefer 1 years bench Chemist experience in air analysis or field experience.
• Authorization to work in the United States indefinitely without restriction or sponsorship
• Professional working proficiency in English is a requirement including the ability to read write and speak in English

Skills and Ability

• Strong Interpersonal Skills: Builds positive relationships with clients colleagues and stakeholders at all levels fostering trust and collaboration.
• Effective Communication: Clearly and confidently conveys information both verbally and in writing; tailors communication style to diverse audiences and situations.
• Problem-Solving & Critical Thinking: Proactively identifies challenges analyzes root causes and develops effective practical solutions.
• Time Management: Demonstrates the ability to manage multiple projects simultaneously prioritize tasks and consistently meet deadlines and deliverables.
• Organizational Skills: Maintains accurate records manages complex workflows and ensures projects and documentation are handled efficiently and thoroughly.
• Client Service Excellence: Demonstrates a proven ability to deliver exceptional client experiences by anticipating needs resolving issues promptly and providing ongoing support.
• Leadership: Guides teams and cross-functional stakeholders toward common goals; inspires collaboration accountability and high performance.
• Technical Proficiency: Proficient with standard business and project management tools including Microsoft Outlook Word Excel PowerPoint and Access.
• Multitasking & Prioritization: Efficiently handles competing priorities without compromising quality accuracy or deadlines.
• Adaptability & Flexibility: Adjusts quickly to evolving client needs project scopes and organizational priorities in a fast-paced environment.
• On-Time Delivery: Consistently meets or exceeds deadlines and client expectations by managing schedules resources and dependencies effectively.
• Client Focus: Demonstrates a strong desire to understand and meet customer needs. Actively listens asks clarifying questions and follows up during and after projects. Keeps clients informed of key decisions seeks feedback and adjusts services to enhance satisfaction and outcomes.
• Technical Understanding: Seeks and applies information from various sources to address client technical inquiries confidently and communicate project status accurately.
• Customer Service Orientation: Strives to exceed customer expectations and takes ownership of resolving issues. Provides prompt thorough and accurate information informs clients of commitments and performance guarantees and proposes appropriate solutions or services. Sets clear and professional boundaries when necessary.

Additional Preferences:

• Knowledge of federal state and local air quality regulations (EPA CARB NESHAP MACT) and their implications for analytical projects.
• Familiarity with air testing methods and environmental laboratory workflows.
• Familiarity with ISO 17025 TNI DoD ELAP and other quality standards relevant to environmental laboratory operations.
• Understanding of key financial principles such as invoicing AR management
• Demonstrated success in nurturing client relationships identifying cross-selling opportunities and contributing to revenue growth strategies.
• Ability to work effectively with technical operations QA field services sales and finance teams to deliver seamless client experiences.

Additional Information :

Compensation Range: $26-$28 per hour depending on experience and qualifications.

Position is full-time Monday - Friday 8:00am - 5:00pm with weekends and overtime as needed. 

Eurofins Environment Testing (USA) provides a compensation range for informational purposes the actual base compensation may vary based upon but not limited to relevant experience and skill set base compensation of internal peers business sector and geographic location.

We offer excellent full-time benefits including comprehensive medical coverage life and disability insurance 401(k) with company match paid holidays and vacation personal days and dental and vision options.

We support your development! Do you feel you dont match 100% of the requirements Dont hesitate to apply anyway! Eurofins companies are committed to supporting your career development.

We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression race nationality age religion sexual orientation disability and everything else that makes employees of Eurofins companies unique.

Sustainability matters to us! At Eurofins we believe sustainability is at the heart of everything we do. Guided by our vision to be the Global Leader in Testing for Life our mission to contribute to a healthier and safer world and our core values we are building a strong foundation for Environmental Social and Governance (ESG) initiatives. Eurofins commitment to sustainability begins within our own companies through a shared responsibility to people and the planet. With climate change posing an imminent threat Eurofins and its many companies recognize their duty to proactively reduce or offset the environmental impact of essential operations while also helping our clients do the sameserving as a true ESG Enabler.

Find out more in our career page: description: Eurofins Scientific is an international life sciences company providing a unique range of analytical testing services to clients across multiple industries to make life and our environment safer healthier and more sustainable. From the food you eat to the water you drink to the medicines you rely on Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe their ingredients are authentic and labelling is accurate.

The Eurofins network of companies is the global leader in food environment pharmaceutical and cosmetic product testing and in discovery pharmacology forensics advanced material sciences and agroscience contract research services. It is one of the market leaders in certain testing and laboratory services for genomics discovery pharmacology forensics advanced material sciences and in the support of clinical studies as well as having an emerging global presence in Contract Development and Manufacturing Organisations. It also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over 35 years Eurofins has grown from one laboratory in Nantes France to 61000 staff across a decentralised and entrepreneurial network of ca. 900 laboratories in 61 countries. Eurofins companies offer a portfolio of over 200000 analytical methods to evaluate the safety identity composition authenticity origin traceability and purity of biological substances and products.

In 2024 Eurofins generated total revenues of EUR 6.515 billion and has been among the best performing stocks in Europe over the past 20 years.

Eurofins USA Environment Testing is a Disabled and Veteran Equal Employment Opportunity employer.

Remote Work :

No

Employment Type :

Full-time