Archiving Expert

Are you an experienced Archival Expert with strong expertise in digital and physical archiving within regulated environments We are now seeking a senior Archival Expert to support a high-profile project focused on documented information and long-term preservation at a large international research facility in Lund Sweden.

We are now looking for an Archival Expert in this role you will be responsible for establishing developing and maintaining robust methods and procedures for both digital and physical archiving across the organisation and throughout the project life cycle. The position plays a key role in ensuring compliance with Swedish and international archival regulations while supporting the organisation with practical and sustainable solutions.

The assignment is scheduled to start in March and will run for 6 months with the possibility of extension. The position is full-time (100%) and requires full on-site presence in Lund Sweden.

About the Role

As an Archival Expert you will take the lead in setting up and improving methods for digital archiving within a large highly regulated organisation while also overseeing physical archives. You will work closely with internal stakeholders development projects and external authorities to ensure that documented information is properly managed preserved and accessible in compliance with applicable regulations including requirements issued by the Swedish National Archives (Riksarkivet).

Key Responsibilities:

Archival Assessment & Planning

• Assess existing physical and electronic records including formats volumes conditions and legal/retention requirements.

• Define requirements related to documentation within development projects.

Digital Archiving & Preservation

• Design and document digital archiving and preservation workflows (ingest storage fixity checks format normalisation/migration and access) referencing standards such as OAIS and metadata models including PREMIS.

• Advise on and/or configure long-term digital preservation solutions including repositories storage backup replication and access environments.

• Define file format standards naming conventions and version control rules.

Procedures Compliance & Governance

• Draft update and maintain archival procedures and work instructions covering both physical and digital records.

• Lead the development of strategies tools and methods for long-term archiving compliant with RA-FS regulations.

• Act as primary contact towards authorities in matters related to archives.

• Actively monitor external developments in regulations tools and best practices relevant to archiving.

Operations Training & Support

• Carry out day-to-day operations related to physical and electronic repositories and archives.

• Investigate issues related to preservation and purging of information.

• Provide training and ongoing support to the organisation in archival and document management topics.

What Were Looking For:

• Relevant academic degree including Archival Science Information Science or equivalent.

• Extensive knowledge and hands-on experience in:
  - Document management and archiving.
  - Electronic archiving and digital preservation.
  - Relevant regulations and standards including RA-FS and ISO standards.

• Proven experience developing and maintaining organisational policies and procedures for document and record management in highly regulated environments.

• Experience establishing information/document management plans and classification structures.

• Previous experience working with the Swedish National Archives (Riksarkivet) is required.

• Ability to communicate effectively with stakeholders in engineering science safety instrumentation & control and IT.

• Excellent written and spoken English and Swedish.

Who You Are

• Independent & Trustworthy: Able to work autonomously demonstrate integrity and balance formal compliance with pragmatic solutions when needed.

• Organised & Structured: Strong ability to plan prioritise and organise work to meet schedules and performance requirements.

• Communicative: Comfortable interacting with stakeholders across varying technical backgrounds and translating complex information into clear written documentation.

• Adaptable & Flexible: Able to handle changing demands and priorities and willing to continuously develop new skills.

• Collaborative: Works well both independently and as part of a team in an international multidisciplinary environment.
  

For more information please contact Nipromec Group HR & Recruiting Administrator Rania Salman.
Email:

The position will be filled as soon as suitable candidate is found so apply this position immediately. Please note that by applying you agree that your data is handled according to our recruitment register procedure.

About Us:

Nipromec Group founded in 2003 is an international consulting and engineering firm specializing in design and consulting services across a range of industries with a strong focus on energy and construction. We have a well-established presence with offices in Rauma Turku Tampere and Helsinki in Finland as well as locations in Malmö Sweden; Erlangen Germany; and Bristol and London in the United Kingdom.

Finnish Nipromec Group consists of Nipromec Oy Ltd Nipromec UK Ltd N-Pro Resources Oy Ltd Nipromec GmbH Nipromec Sweden Ab Nipromec EP and Nipromec Site Services units. Nipromec Group is audited and certified by Bureau Veritas and holds the ISO 9001/14001 and ISO 45001 certificates. 2023 Nipromec Group turnover was 22 million Euros. For more information please visit .