Executive Assistant

Atlas is a nationwide leader in civil engineering materials testing and geotechnical consulting services for environmental industrial and infrastructure construction projects. Headquartered in Denver CO Atlas currently has over 3500 employees with offices throughout the US including Alaska & Hawaii. Its no accident that Atlas creates a better experience for infrastructure and environmental projects. Its how we are built with the best people in the industry with the reach and expertise to help at any and every step of the project and with a heart-led approach that puts quality and safety at the center of everything we do. Were just built to be better. We are a great company.

Atlas Technical Consultants (Atlas) is currently seeking an Executive Assistant to provide administrative support to members of the executive team. This position is located in our Denver Tech Center office in Colorado and requires presence at the office daily with work from home available on an as-needed basis.

Essential Functions

• Providing executive level support in the areas of calendar management including scheduling and coordinating meetings and appointments prioritization and proactively resolving schedule conflicts; making and coordinating travel arrangements; expense report management; and providing communication and logistic support for conference calls meetings and events.
• Engaging in sensitive and confidential matters with the strictest confidence. Will have regular contact with internal and external executives.
• Managing and maintaining files records and correspondence for meetings.
• Maintaining an accurate listing of continual items/issues and tracking them to their completion.
• Coordinating and organizing corporate meetings and events to include site selection contract negotiation vendor management catering and excursions.
• Providing support in the areas of document management data entry and maintenance data analysis budgeting and accounting support.
• Preparing reports including monthly reporting Board of Directors materials presentations and routine correspondence with exceptional attention to detail accuracy and confidentiality.
• Special projects as assigned and keeping leadership properly informed of status obstacles and points of interest.

Basic Qualifications

• Bachelors degree preferred - no field of study requirements.
• Minimum 5 years of professional experience in office-related setting.
• Prior experience with a professional services firm preferably in engineering or construction.

Skills & Experience:

• Proficiency in Microsoft Office (Word Excel PowerPoint) and Outlook (calendar and address functions); Excel skills must be advanced.
• Experience with business writing data entry tracking tools expense management systems and travel systems preferred.
• Energetic professional who does not mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized flexible and enjoys the administrative challenges of supporting an office of diverse people.
• Able to maintain high standards despite pressing deadlines; establish high standards and measures; do work right the first time and inspect material for flaws; reinforce excellence as a fundamental priority.
• Able to handle confidential and time-sensitive information with discretion and independent judgment.
• Self-motivated and proactive; demonstrated interest in taking initiative anticipating needs carrying projects through to completion with minimal direction and working with a high degree of urgency.
• Able to produce high quality work consistently on multiple assignments in a deadline-driven environment superior organization and project management skills. Ability to anticipate and seek out needs and ask for further clarification when necessary.
• Positive attitude and flexibility in environment of tight deadlines frequent interruptions unresolved problems changes and unexpected events.
• Superior interpersonal skills telephone manner and knowledge of business protocol; strong belief in customer service.
• Able to develop and maintain cooperative enthusiastic flexible and effective working relationships with clients employees and the Board of Directors.

Compensation:

$85000 - $95000

The expected salary range for the position is displayed in accordance with the states law. Final agreed upon compensation is based upon individual qualifications and experience.

Benefits:

Atlas offers a comprehensive benefit program to meet the diverse needs of our employees. Depending on your employment status Atlas benefits include health dental vision life AD&D voluntary life / AD&D disability benefits leaves of absence 401k paid time off paid holidays employee assistance program educational assistance program.

Who We Are:

We strive to be the most sought-after infrastructure and environmental solutions company known for our unique values-driven approach and brought to life by the industrys most exceptional people.

Atlas provides professional testing inspection engineering environmental and consulting services from more than 100 locations nationwide. We deliver solutions to both public and private sector clients in the transportation commercial water government education and industrial markets.

With a legacy of providing consistent quality and results Atlas creates a better experience at every stage of an infrastructure project. We connect the best experts in the industry to deliver value from concept to completion and beyond. This means doing everything our clients expect and then raising the expectations in a way that only our people can.

Our Values:

Life: We enhance quality of life. We value people and safety above all else.
Heart: As our hallmarks we act with compassion empathy and respect.
Trust: We work together as partners doing what we say with full accountability.
Mastery: Always striving for the highest quality we ensure greatness inspires all our work.

Atlas EEOC Statement

Atlas is an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws.

This policy applies to all employment practices within our organization including hiring recruiting promotion termination layoff recall leave of absence compensation benefits training and apprenticeship. Atlas makes hiring decisions based solely on qualifications merit and business needs at the time. For more information read through our EEO Policy Experience:

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