Executive Assistant

As an Executive Assistant at SEEK youll be part of a fast-paced and supportive environment where you can make a real difference. Youll work on complex challenges that have a direct impact on peoples lives helping us evolve our business and reach new heights.

As a dynamic and driven Executive Assistant (EA) youll work with little direction to support the Group Executive Commercial ensuring they have what they need to seamlessly serve the needs of our clients and meet their internal commitments and goals. You will anticipate the needs of your Executive and look ahead to prevent problems before others know they even exist! The position involves heavy scheduling (and rescheduling) of internal and client meetings booking (and unbooking) travel managing case team logistics keeping track of time and expenses and keeping up with the fast pace of our Tech Team.

We operate in a hybrid model meaning youll be in the office as your Executive/Team requires you and have flexibility to work remotely (if you choose) for the other part of the week. EAs help shape our culture by actively participating in office life and collaborating across functions to help fellow service team members. Our philosophy is to grow by growing others and you will serve as a role model to more junior members of the Assistants Team. We work hard together and we go out of our way to support each other we want everyone to be successful individually and as a team.

We wont define a career path for you but some EAs weve hired in this role have gone on to have long and successful careers as Senior Executive Assistants. Others have moved into one of our many other areas; some have managed teams or rotated through a number of other functions. Your career at SEEK will sit at the intersection of your skills and ambitions and the needs of our business. It will only be limited by your investment.

Responsibilities 

• Being a proactive thought partner and managing your Exec/Directors time in a fast-paced high volume and ever-changing client service environment:
  • Own and drive calendar/complex meeting scheduling
  • Coordinating end-to-end travel needs including booking all travel and hotels directions commuting time and ground transportation
  • Processing expenses on a timely basis
  • Supporting administrative aspects of Exec/Directors internal commitments: research & development SEEK leadership committees recruiting etc.
  • Building effective working relationships (remotely) with key stakeholders. Youre extremely people-focused with a certain joie de vivre
  • Understanding Exec/Directors priorities and exercising sound judgment to make appropriate trade-offs
  • Facilitating the scheduling process with clients and their assistants communicating with friendly professionalism and high attention to detail; building client relationships
• Providing back-up support to other assistant team members
• Obtaining and sharing information with wider team as needed; helping team members navigate internal resources
• Proactively leaning in to support high leverage activities for Exec/Leaders (this will vary by need):
  • Assisting with account planning and client relationship management
  • Conducting research and gathering information
  • Assisting with the creation and preparation of client team materials slides proposals onboarding decks including proofreading of comms
• Additional items that you (or the Exec/Directors) feel may be helpful be creative and think outside the box
• Acting as a thought partner and trusted advisor to Exec/Directors their teams and others at SEEK

Qualifications :

Skills and experience 

• A bachelors degree strongly preferred
• Demonstrated leadership and/or customer service experience
• Significant experience in an extremely faced paced environment supporting senior executives in a global business strongly preferred
• Demonstrated experience providing direct administrative support

Do these behaviors/mindset expectations resonate with your skills & experience

• High customer service orientation highly responsive strong interpersonal and communication skills wants to deliver great results at all times; obsessed with acts of service
• Strong intellectual curiosity a hunger and desire to always be learning experiencing and growing
• Insightful drives the business forward by connecting the dots
• Organised excellent at time and project management has clear systems and composure to deal with multiple tasks at once and ensures everything gets done in a timely manner
• Sweats the small stuff strong attention to detail and accuracy particularly when under pressure
• Relationship-oriented ability to develop effective working relationships with the Team clients and the wider EA/PA team to help build trust open doors and create opportunity
• Team player proactively seeks opportunities to help others; will go above and beyond in order to get the job done
• Lives and breathes our values open and inclusive to all members of the team and support them as equals
• Committed to improving the status quo we respect and hire people who are willing to ask questions or make suggestions even if they are turned down
• Good judgment highly professional and diplomatic (dealing with team members who can be very demanding at times can be a challenge but a challenge youre up for knows when to ask for help or advice is perceptive and practical)
• Trustworthy a vault (you will be privy to confidential information)
• Flexibility doesnt get frustrated by priorities changing; open to feedback adjusts to different working styles; embraces new ways of working in a hybrid environment
• Self-motivated a can-do attitude with an entrepreneurial spirit and a desire to take an increasing level of responsibilities
• Passion hone your superpower and bring your true authentic self to work

Additional Information :

Permanent Perks
At SEEK we offer:

• Annual Performance Bonus Plan
• Support of flexible working including a mix of office and work from home days depending on your role.
• Paid and unpaid leave benefits including Personal Flexi Days and Volunteer Days as well as the opportunity to purchase additional leave
• Support for parents with 14 weeks paid primary carers leave and 2 weeks paid leave for partners
• The opportunity to work from anywhere for up to 4 weeks per financial year
• Access to a wide range of discounts on things such as health insurance fitness food travel accommodation plus many more
• Frequent events including sports days annual Christmas party hackathon and trivia
• Free kick-start breakfast every morning and fresh fruit available all day in our offices
• Casual dress every day

At SEEK we are passionate about fostering a culture of inclusion and wellbeing that embraces and values the diversity of our people. We are a purpose driven business that works with heart.

We know teams with diverse ideas experiences and perspectives are more creative and are critical to ensuring effective delivery and innovating to enable our future success. As such we welcome applications from people with diverse backgrounds and life experiences especially as they relate to gender sexual identity culture faith disability and life stages. If you have the skills curiosity and an adaptable mindset but dont meet every responsibility or qualification listed in this advertisement please still get in touch with us.

Should you require any specific support or adjustments throughout the recruitment process and beyond please advise us and we will be happy to assist.

For this role only those candidates with the eligible right to work will be considered.

SEEK kindly requests no unsolicited resumes or approaches from recruitment agencies and will not be responsible for any associated fees.

Remote Work :

No

Employment Type :

Full-time