Fiscal Manager (0081702)

Position Fiscal Specialist

Position Number:

Hiring Unit: VP Budget & Finance/CFO System Administrative Services

Location: Manoa Campus

Date Posted January 30 2026

Closing Date: February:59 pm HST

Band: C

Salary : salary schedules and placement information

Additional Salary Information: Minimum $6625/month

Full Time/Part Time: Full-time

Temporary/Permanent: Permanent

Funding: General

• *Serves as chief administrative officer responsible for providing fiscal grant and institutional support services to undelegated University System executive offices and their units
• *Administers financial services and grant management for the undelegated University System offices in areas including fiscal management procurement and inventory control.
• *Serves as the Systemwide approver for the central vacation pool and insurance purchases. Reviews assesses and approve documents from all ten campuses and system offices.
• *Serves as chief resource advisor for all procurement issues. Interpret laws directives and policies affecting system offices. Review expenditures for allowability allocability and reasonableness to comply with extramural contracts and grants terms and conditions Federal Uniform Guidance Federal State and University policies and procedures.
• *Serves as subject matter expert; provides technical guidance advice and interpretation and/or makes recommendations regarding applicable policies procedures and requirements.
• *Serves as the System chart manager. Initiates facilitates assesses reviews and approves the opening closing and modification of fiscal accounts.
• *Directs the design development and implementation of policies operating procedures and practices to ensure establishment and maintenance of fiscal and operational safeguards.
• *Administers General Federal Extramural Special Revolving and UH Foundation funds for the System offices and other designated programs as assigned.
• *Reviews and approves the issuance of appropriate fiscal and procurement documents through the Universitys Kuali financial system and the RCUH financial management portal and payroll documents and actions (e.g. contracts purchase orders requisitions authorizations travel SECE TAPS and other documents as required)
• *Ensures fund availability & compliance with UH RCUH state federal & 3rd party policies & procedures. Advises admin staff and/or principal investigators of any disapproved requests & provides alternative methods which meet policies & procedures.
• *Reviews financial ledgers budget status reports and other financial reports to assess financial conditions. Analyzes discusses and provides recommendations on financial matters and issues with system directors.
• Responsible for the preparation of monthly expenditure reports and preparation of year-end closing statement and reports.
• *Ensures proper recording of expenditures and encumbrances and initiates corrective action for erroneous actions.
• Keeps abreast of current and emerging changes and updates in finance accounting and general administration.
• *Provides training to all new administrative staff in the System offices regarding processing of fiscal documents in KFS RCUH e-travel and P-card.
• Directs the safeguarding of Systems equipment inventory to ensure compliance with Federal State and University guidelines.
• Assists program heads in the development of extramural grants/contracts by providing budgetary advice and ensuring that all proposals are submitted within granting agency deadlines through myGrant. (continued below)
• *Reviews final proposal for compliance with University and granting agency policies and guidelines. Serve as chief resource person for grant compliance.
• *Serves as the System representative on system and campus working groups to improve processes and develop support materials to assist FAs in performing fiscal duties; regularly participates in testing of system upgrades (KFS eTravel)
• *Serves as Deputy Director to the Director of System Administrative Services acting on behalf of the Director in all matters when the Director is unavailable with full procurement budget and personnel authority.
• *Serves as day-to-day working supervisor to office staff and plans directs assigns and evaluates work assignments. Resolves operational and administrative matters in accordance with current policies procedures and directives.
• Other duties as assigned.

*Denotes Essential Functions

1. Possession of a baccalaureate degree in Business Administration Accounting Finance or related field and 6 years of progressively responsible professional experience with responsibilities for accounting and/or fiscal administration; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
2. Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts principles and methodologies in the area of accounting and/or fiscal administration.
3. Comprehensive knowledge and understanding of a wide range of principles theories federal and state laws and systems associated with accounting and/or fiscal administration.
4. Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving and apply creative thinking to resolve problems in new and innovative approaches.
5. Demonstrated written and verbal competence in presenting ideas concepts and models clearly using persuasion and negotiation to build consensus and cooperation.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. For supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.
9. Demonstrated ability to understand problems from a broad perspective and use conventional and unconventional reasoning to discern underlying principles and issue to create creative sound and feasible solutions.
10. Extensive knowledge of the theories principles and practices of organization and management.
11. Extensive knowledge of principles and practices of federal and state funding administration.
12. Demonstrated ability to analyze financial statements and statistical reports discern trends and apply analytical techniques.
13. Demonstrated proficiency in Microsoft Excel and Word or comparable spreadsheet and word processing programs.
14. Demonstrated ability to multi-task and perform in a high paced environment.
15. Demonstrated technical skill in extracting data from databases and mainframe financial personnel and student enterprise systems and using this data to prepare management reports.

1. Extensive knowledge of administrative practices of the University and/or other institutions of higher education.
2. Knowledge of research and grant administration.
3. Knowledge of legislative process and procedures.
4. Working knowledge of the various on-line management systems used at the University of Hawaii including Kuali Financial e-travel Concur CentreSuite SECE TAPS Jasper PeopleSoft myGrant and the RCUH financial and human resources systems.
5. Certified Public Accountant (C.P.A.) or Masters degree in Business Administration.

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: Experience:

Manager