Coordinator of Graduate Academic Services and Degree Completion
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Job Location:
Boca Raton, FL - USA
Yearly Salary:
$ 50000 - 60000
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
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Position Summary:
Florida Atlantic University is seeking a Coordinator of Graduate Academic Services and Degree Completion - Boca Raton FL.
The Coordinator of Graduate Academic Services and Degree Completion plays a vital role in supporting graduate student success and ensuring timely accurate degree certification across the university. Serving as a central liaison among the Graduate College academic colleges faculty staff and graduate students this position manages highvolume inquiries complex degree audits academic policy compliance and essential system workflows. The role requires strong analytical abilities sound independent judgment a solid command of graduate academic policies and the capacity to balance multiple priorities in a fastpaced deadlinedriven environment. Working under the direction of Graduate College leadership the coordinator leads key operational processes maintains accuracy across multiple student systems and upholds full alignment with university standards.
Summary of Responsibilities:
Serve as the primary point of contact for faculty staff and graduate students regarding graduate academic services degree completion academic policies and procedural requirements.
Independently establish departmental priorities and action items to meet institutional graduation timelines and graduate degree certification deadlines.
Manage the review processing and completion of graduate degree applications including degree auditing and final degree certification.
Ensure all academic services and degree completion processes comply with university graduate degree requirements academic policies and applicable regulations.
Manage and oversee workflows for Graduate College forms and processes including university waiver requests academic progression plans and applications for degree.
Utilize and maintain Banner degree planning and tracking systems Freevo EdVision OnBase and other platforms to support academic services document management and compliance.
Resolve MyPOS system technical and functional issues for students faculty and staff including updating program evaluator and compliance settings.
Participate in and support the implementation testing and transition to the EdVision graduate degree tracking and planning platform assisting with both technical and procedural aspects.
Monitor and manage various Graduate College email inboxes responding to a high volume of inquiries daily with accuracy professionalism and timely follow-up.
Act as the liaison between Graduate Academic Services and Degree Completion and the eight academic colleges to ensure consistent interpretation and application of graduate academic policies and procedures.
Communicate complex academic policies degree requirements and system processes clearly to diverse stakeholders.
Collaborate with faculty staff and administrators across colleges.
Ensure accuracy consistency and compliance in all degree audits certifications and academic service decisions.
Identify process improvements to enhance efficiency reduce errors and support timely degree completion.
Maintain confidentiality and data integrity in accordance with FERPA and university policies.
Assists Degree Completion staff with graduate student events receptions and graduate student training workshops.
Serves in liaison roles within the University to promote and enhance graduate education at the University.
Assists with graduation commencement events held at the Graduate College.
Performs other job-related responsibilities as assigned by the Graduate Dean.
FAU Benefits and Perks
If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (at Presidents discretion).
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).
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Minimum Qualifications:
Masters degree from an accredited institution in an appropriate area of specialization; or a bachelors degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required.Preferred Qualifications/Skills:
Strong analytical abilities sound independent judgment and a thorough understanding of graduate academic policies with demonstrated success managing multiple priorities in a deadlinedriven environment.
Experience working in graduate education academic services registrar operations or degree-certification processes within a highereducation setting.
Proven ability to manage highvolume inquiries and navigate complex workflows while maintaining accuracy and meeting deadlines.
Comprehensive knowledge of academic policies degree requirements and institutional compliance procedures.
Proficiency with student information systems (e.g. Banner) and academic workflow or casemanagement platforms.
Demonstrated ability to work independently apply sound judgment and effectively prioritize competing tasks and responsibilities.
Salary:
$50000 - $60000 per year.Exempt Administrative Managerial Professional (AMP)
College or Department:
GC: Graduate Degree CompletionLocation:
Boca RatonWork Days and Hours:
Monday - Friday 8 a.m. - 5 p.m.Application Deadline:
Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II) motor vehicle check credit check reference checks alcohol and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at or send an email at To contact Human Resources please call . For communication assistance call 7-1-1.
Required Experience:
IC
Key Skills
- Experience Working With Students
- Organizational skills
- FileMaker
- Classroom Experience
- Ellucian
- Lesson Planning
- Host/Hostess Experience
- Peoplesoft
- Teaching
- Curriculum Development
- Administrative Experience
- Google Suite
About Company
Florida Atlantic University (FAU) is a student-centered public research university committed to empowering students who want to make a difference.
