Office Manager

Saint Paul, MN - USA

Yearly Salary: $ 72238 - 95222

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

About the Position

Come join our team!The City of Saint Paul is hiring for an Office Manager in the Talent and Equity Resources/Human Resources Department. TER/HRs mission is to act as strategic leaders and partners supporting departments in attracting developing and retaining a diverse workforce and fostering an inclusive workplace culture that supports equity inclusion and innovation.

Heres what you can expect to do:

Performs administrative and supervisory work involving planning organizing and directing administrative functions within a department.
Supervises assigned administrative support staff to include hiring assigning and reviewing duties scheduling training and managing employee performance.
Evaluates develops and implements changes in office procedures and equipment to improve productivity and workflow simplify procedures or reduce costs.
Plans and conducts administrative studies and maintains administrative systems and policies such as recordkeeping retention schedules and departmental forms and document control.
Submits an annual budget for an operation assists in implementing budgetary controls and participates in preparing annual reports.
Researches prepares and compiles data into written reports.
For more information and essential functions see our Office Manager job description.

Information Specific to this Position: The current vacancy is located in the City Hall Annex Building (25 W. 4th St. Saint Paul MN) and typically works MondayFriday 8:00 a.m.4:30 p.m. in person limited remote work.

Our Benefits: We offer competitive wages and a variety ofexcellent benefits including health insurance retirement contributions and paid vacation and sick time.

Equity Inclusion and Belonging:The City of Saint Paul is dedicated to dismantling systemic racial cultural and economic barriers that prevent people from fully enjoying and participating in our community and ensuring fairness in opportunities and outcomes for all individuals. At the City of Saint Paul we want our workforce to reflect the diverse city that we serve. Our leaders are guided by an unapologetic equity agenda which promotes the belief that true equity is building a city that works for all of us. We encourage you to apply as we are most interested in finding the best candidate for this job.

Position Requirements

Ten years of increasingly responsible administrative support experience including experience leading of assigned staff and assisting with budget preparation and monitoring.

Associates degree and eight years of increasingly responsible administrative support experience including experience leading of assigned staff and assisting with budget preparation and monitoring.

A Bachelors Degree and six years of increasingly responsible administrative support experience including leading of assigned staff and assisting with budget preparation and monitoring.

How to Apply

Submit a City of Saint Paul online application by the closing date.
Upload or submit the followingrequired documentvia the online application system. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)
- A resume -please ensure your vacancy related experience is documented.

First time applying online Read ourHow to Apply Online Guide.

Need technical support For help with the online application please call 1-.

Learn more about our Hiring Process

Assessment:Qualifications Rating

The Qualifications Rating is an assessment of your completed application resume and answers to the Supplemental Questionnaire. Be as specific and detailed as possible in completing your application and questionnaire. You must submit your completed application and supplemental questionnaire by the application deadline.

GENERAL INFORMATION:

Open Job Posting: This posting is open to anyone who meets the position requirements.

Eligible Lists: Eligible lists are typically created from a pass/fail assessment. Those who pass the assessment will be placed on an eligible list for approximately six months. Hiring Managers may interview/hire anyone from the list.

Final Selection Process: You must receive a score of 75% or higher to pass the assessment and be considered for the position. Those who pass will be placed on an eligible list and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview job simulation work sample submission or other evaluation method.

Pre-Employment Screening:This position requires a credit check and a background check which may include criminal history and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer if qualifying with education.

Human Resources Contact Information:

Ellen Friedman at

Email:

The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.

Veterans Preference: If you are a veteran and would like to receive Veterans preference in accordance with MN Statute 197.455 you must submit a photocopy of your DD214 preferably at time of application.Click here for more information.

Equal Employment Opportunity Statement:The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans women persons of color members of the LGBTQIA community and individuals with disabilities are strongly encouraged to apply.

Required Experience:

About the PositionCome join our team!The City of Saint Paul is hiring for an Office Manager in the Talent and Equity Resources/Human Resources Department. TER/HRs mission is to act as strategic leaders and partners supporting departments in attracting developing and retaining a diverse workforce and...