Executive Assistant to the Chief Growth Officer
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Job Location:
New York City, NY - USA
Monthly Salary:
$ 120000 - 150000
Posted on:
19 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Description:
About the Role
We are looking for an Executive Assistant to support our Chief Growth Officer and his senior leadership team. You are a proven team player with a high degree of judgment and discretion ensuring all administrative and logistical needs of the CGO and his team are met. The role focuses on efficient calendar management with a view to maximizing executives time and productivity balancing multiple projects maintaining organized files and preparing documentation ahead of meetings trips and conferences.
Other tasks include: creating reports organizing travel and accommodations taking minutes and planning meetings/events. You should have a detailed understanding of the full Google suite be fast at solving problems and have previous experience as an executive assistant. Most importantly you must be self-motivated and have the proven ability to use discretion and tact and display a high degree of professionalism. You will be based at our NYC office reporting to the Chief Growth Officer.
You Will:
- Understand the executives goals and objectives in order to effectively anticipate deliverables and follow up when necessary.
- Maintain the calendar for the CGO and his senior leadership team being attentive to priorities and optimal use of the executives time. The calendar should be managed with a two to three week view that is coordinated with the COS.
- Proactively manage the CGOs busy calendar with an awareness as to purpose timeliness participation and business rationale for meetings and events; minimize juggling of last minute requests/demands and shuffling of meetings.
- Provide a bridge for smooth communication between the CGOs office and internal departments; demonstrate leadership to maintain credibility trust and support with senior management staff.
- Prioritize conflicting needs; handle matters expeditiously proactively and follow-through on projects to successful completion often with deadline pressures.
- Prepare daily pre-reads and meeting material with the Chief of Staff.
- Ensure that proper preparation of materials and files are available for each days meetings and events.
- Arrange video conferences/teleconferences including tech support for all meetings.
- Prepare and file expenses.
- Handle travel planning and bookings (domestic and international) plus itinerary preparation.
- Coordinate catering needs.
- Identify processes that can be improved and proactively strive to maintain efficient workflows.
Office hours and travel requirements:
- In-office 4-5 days/week with flexibility as and when CFO schedule allows
- Hours are 8:30am - 5pm M-F (with reasonable expectation of being reachable out of hours should urgent matters arise)
You Have:
- Minimum 5 years experience as an executive assistant supporting a C-Suite executive and senior leadership team members.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) Zoom and the Google Suite of products.
- Strong attention to detail.
- Understanding of the nuances of operating in a large corporate environment.
- Excellent writing skills.
- Clear and effective communication skills.
- Maintain and handle confidential information with superior judgment and discretion.
- Ability to manage multiple projects and people simultaneously.
- A positive problem solving attitude.
Our Benefits
- Comprehensive Healthcare Plans
- Paid Time Off
- Retirement Plans
- Comprehensive Medical Dental and Vision Insurance Plans
- Education Benefits
- Paid Maternity and Paternity Leave
- Family Care Benefits
- Commuter Transit Program
- Subscription Discounts
- Employee Referral Program
#LI-Onsite
Reasonable accommodation: Dow Jones Making Careers Newsworthy - We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity or expression pregnancy age national origin disability status genetic information protected veteran status or any other characteristic protected by law. EEO/Disabled/Vets. Dow Jones is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application due to a disability email us at Please put Reasonable Accommodation in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.Business Area:
Dow Jones - MarketingJob Category:
Administration Facilities & SecretarialUnion Status:
Non-Union rolePay Range: $120000 - $150000We recognize that attracting the best talent is key to our strategy and success as a company. As a result we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect and we tailor our offers within the range based on the selected candidates experience industry knowledge location technical and communication skills and other factors that may prove relevant during the interview process.Pay-for-performance is a key element in our strategy to attract engage and motivate talented people to do their best work. Similarly to salary for bonus eligible roles targets are set based on a variety of factors including competitive market practice.For benefits eligible roles in addition to cash compensation the company provides a comprehensive and highly competitive benefits package with a variety of physical health retirement and savings caregiving emotional wellbeing transportation and other benefits including elective benefits employees may select to best fit the needs and personal situations of our diverse workforce..Required Experience:
IC
Key Skills
- Office Manager Experience
- Time Management
- Microsoft Office
- Google Docs
- Adobe Acrobat
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Personal Assistant Experience
- Microsoft Powerpoint
- Administrative Experience
- Google Suite
About Company
Dow Jones is the definitive source of premium business news, data and intelligence that moves markets and minds. Dow Jones helps you cut through the noise and act with clarity. Whether you're navigating risk, seizing market opportunity, or staying ahead of global events, Dow Jones giv ... View more
