Accountant
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Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Title: Accountant
Department: Accounting
Reports To: Director of Finance
FLSA Status: Exempt
Effective Date: September 2025
White Oak conserves and sustains some of the earths rarest wild animals through innovative training research education and conservation breeding programs that contribute to the survival of wildlife in nature. The conservation programs span 600 acres along the St. Marys River in northeast Florida surrounded by 22000 acres of mixed forest and wetlands that make up the beautiful White Oak property. Founded in 1982 White Oak leads professional efforts to improve veterinary care develop holistic animal management techniques and better understand the biology of critically endangered species by providing excellent care and managing conservation programs for over 30 species of imperiled wildlife in large naturalistic habitats.
White Oak Mission:
Saving endangered wildlife and habitats through sustainable populations expanding education initiatives and responsible land stewardship.
Job Summary:
The Accountant prepares and analyzes financial statements and evaluates projections income and expenses to ensure they are accurately classed and coded. The Accountant is responsible for routine audits to identify accounting inaccuracies. This position establishes and maintains all accounting processes and AP deadlines; assists in general ledger management month-end closings and audits; reconciles balance sheet accounts; prepares financial reports and general journal entries; and performs other accounting tasks that arise through the day-to-day operations at White Oak.
Essential Duties:
o Supervises AP & AR process; 3/2-Way Matching Purchase Order Process.
o Reviews all AP entries on a weekly basis.
o Oversees resolution of discrepancies between Invoices and Purchase Orders.
o Communicates directly with Directors and Department Managers for questions relating to cost codes on invoices/purchase orders and makes any adjustments necessary; ensures all costs/expenses are coded to the proper budgetary line item.
o Prepares Weekly Reports.
o Reconciles Bank Accounts.
o Obtains necessary payroll taxes and benefits reports to record all payroll deductions according to department.
o Performs Credit Card Reconciliation Review; audits supporting documentation.
o Creates New Vendor Set up: Ensures W9s are received and enters new records in accounting system ensures terms are properly identified and 1099/tax class is properly identified.
o Audits all vendors to ensure proper paperwork has been obtained.
o Maintains Active Vendor List.
o Manages Credit Application requests.
o Ensures all 1099 vendors are coded properly in the accounting system and assists in 1099 & 1096 filing preparations.
o Communicates any governmental notices to the appropriate parties; scan and keep all records.
o Assists in Financial Reporting.
o Reviews & reconciles General Ledger accounts.
o Reviews and recommends Chart of Account Management for reporting purposes.
o Assists in reconciliation of Sales & Use tax with POS software; Files Sales & Use Tax monthly.
o Oversees month-end tasks for closing.
o Assists with end-of-year closing process.
o Works in collaboration with accounting team to accomplish annual goals.
o Assists in new process implementation.
The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform.
Education and Work Experience Requirements:
Bachelors degree in accounting.
Minimum of three years professional accounting experience preferably in a multi-departmental or multi-entity environment.
Experience preparing and posting journal entries reconciling balance sheet accounts and ensuring cut-off accuracy.
Experience preparing financial schedules and reports for internal stakeholders.
Experience responding to audit or external financial review requests.
Experience in general financial accounting and cost accounting.
Experience managing large volumes of transactions.
Non-profit and For-profit accounting experience preferred.
Certified bookkeeper CPA or CGMA preferred.
Knowledge/Skills/Abilities:
Strong understanding of debits/credits journal entries and accrual accounting.
Proficiency in QuickBooks Desktop including entering and coding bills and invoices performing bank and credit card reconciliations and maintaining chart of accounts classes and departments.
GAAP knowledge.
Strong analytical skills attention to detail and time management skills.
Strong verbal and written communication skills.
Physical Requirements Hazards and Special Working Conditions:
Must have valid Florida or Georgia drivers license.
White Oak Conservation is committed to creating an environment where diverse perspectives are welcome and to nurturing a culture where everyone feels valued and appreciated. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to gender race color age national origin religion disability marital status sexual orientation gender identity/expression citizenship pregnancy or maternity veteran status or any other status protected by applicable national federal state or local law.
Key Skills
- Internal Audit
- Accounting Tally
- General Ledger Accounting
- External Audit
- Microsoft Excel
- PMP
- Financial Accounting
- Financial Analysis
- Payroll
- Financial Recouncilation
- Financial statement
- Accounting and Finance
- ACCA
- CPA
- Financial Reporting
