Pathology Medical Program Assistant

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Job Category:

Employment Type:

Job Profile:

Job Summary:

Join the Department of Pathology and Lab Medicines faculty support team and truly make a difference! As part of our collaborative administrative team our MPAs work directly with faculty on a daily basis assisting with a wide variety of academic clinical and administrative projects. We strive to highlight your skills and interests to provide a fulfilling professional position.

• This position is full or part-time 80%-100%

• This position may require some work to be performed in-person onsite at a designated campus work location. Some work may be performed remotely at an offsite non-campus work location.

• The work schedule is flexible and will be determined at the time of hire.

Key Job Responsibilities:

• Identifies opportunities for program improvements and makes recommendations to the appropriate entities

• Acts as the primary liaison for providers or programs and refers stakeholders to providers agencies patients and staff

• Performs administrative tasks including telephone customer service word processing transcribing filing and calendaring

• Coordinates with senior management to define program goals and fiscal objectives

• Serves as the primary contact and subject matter expert for specified program policies and procedures

• Assists in coordinating the complex daily activities of providers or program(s) by entering information into databases maintaining files and materials and preparing reports

• Schedules logistics and secures or distributes resources for program meetings department events conferences and travel

Department:

School of Medicine and Public Health Department of Pathology & Laboratory Medicine Administration

TheDepartment of Pathology and Laboratory Medicineis dedicated to the highest quality patient care cutting-edge and impactful research and teaching the next generation of pathologists and scientists. We emphasize a healthy work-life balance and provide a supportive work environment committed to the growth and advancement of our members. Our vibrant clinical department integrates anatomic pathology laboratory medicine teaching and a robust research enterprise and serves the UW American Family Childrens VA and other Madison hospitals. Our basic science and translational research programs have made fundamental discoveries in cell and stem cell biology immunology neuroscience and infectious disease. Opportunities in education include a T32-funded PhD graduate program pathology resident and fellowship programs and both medical school and undergraduate curricula.

Madison often rated as one of the best places to live in America is built on an isthmus surrounded by lakes. The city campus green spaces and urban areas are blended to create a place unlike any other.

Compensation:

The starting hourly wage for the position is $19.70 per hour; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation holidays and sick leave; competitive insurances and savings accounts; retirement benefits. For more information refer to the campus benefits webpage. SMPH University Staff Benefits Flyer 2026

Required Qualifications:

• Proficient with Microsoft Office suite

• Requires excellent organization skills

• Experience managing multiple tasks and meeting deadlines

Preferred Qualifications:

• Prior experience in a professional office setting preferably an academic institution

• Attention to detail work independently and the ability to work as an effective team member are highly desirable

• Ability to communicate effectively and provide excellent customer service

Education:

High School Diploma required

How to Apply:

For the best experience completing your application we recommend using Chrome or Firefox as your web browser.

To apply for this position select either I am a current employee or I am not a current employee under Apply Now. You will then be prompted to upload your application materials.

Important: The application has only one attachment field. Upload the following documents in that field either as a single combined file or as multiple files in the same upload area.

Cover letter required
Resume

Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected

University sponsorship is not available for this position including transfers of sponsorship and TN selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States a lawful permanent resident a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact Information:

Tia Seguin

Institutional Statement on Diversity:

Diversity is a source of strength creativity and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity culture background experience status abilities and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching research outreach and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students faculty and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to including but not limited to race color religion sex sexual orientation national origin age pregnancy disability or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodationfor any step in the hiring process (e.g. application interview pre-employment testing etc.) please contact the Divisional Disability Representative (DDR)in the division you are applying make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies crime statistics for the previous 3 calendar years and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.