Facilities Manager

Facilities Manager

Who We Are

At HUB International we are a team of entrepreneurs. We believe in empowering our clients and we do so by protecting businesses and individuals in our local communities. We help businesses evaluate their risks and develop solutions tailored to their needs. We believe in empowering our employees. As a global firm we offer employees resources in both technology and industryexpertise but we stillmaintainthe local flavor of our offices. Our structure enables our teams tomaintaintheir own unique regional culture.

HUB isa leadingglobal insurance and employee benefits brokerprovidinga broad array of property casualty risk management life and health employee benefits investment and wealth management products and services. With over16000 employeesin500 offices throughout North America HUB hasgrown substantially inpart due to ourindustryleadingsuccess in mergers and acquisitions.

What We Offer You

At HUB International we want you to achieve an even work-life balance and our benefits package allows you to manage your health wellness and financial future. HUB International will foster your learning support your endeavors and encourage your growth. We provide opportunities for career-driven individuals to move upward in our organization. Our success breedsyour opportunity!

Benefits you may enjoy working at HUB International Midwest-East:

• Medical Dental and Vision (PPO HMO and HSA)

• Comprehensive Wellness Program

• 401(k) Retirement Plan

• Life and Disability Plans

• Vacation Holiday Sick and Personal Time Off

• Spending Accounts

• Pet Insurance

• Comprehensive Onboarding Program

• Continuing Education / Personal Development Programs

• Flexible Work Arrangements

• Employee Engagement Events

• Dress for Your Day Dress-Code

• Recognition Rewards Program

• Service Awards

Heres Where You Come In

The Facilities Manager provides strategic leadership and operational ownership of all facilities and workplace operations acrossourregional portfolio of approximately 15 officessupporting 350 employees. This role is accountable for the performance scalability and reliability of our physical workplaces andsupportinginfrastructureincluding real estate and lease administration capitalexpenditures renovations and relocations vendor partnerships technology infrastructure coordination and integration of newlyacquiredoffices.

This position requires a highly organized execution-driven leader who combines strong project management discipline with exceptional service mindset financial stewardship and operational judgment. The successful candidate thrives in fast-paced growth environmentsanticipatesrisk drives continuous improvement and communicates clearly with executives internal stakeholders and external partners.

This role has direct supervisory responsibility forourreceptionist and administrative team which currently includes3 staff members.

Core Responsibilities

Facilities Operations & Workplace Management

• Own daily operations maintenance and planning for all regional office facilities utilities and equipment

• Lead office upgrades repairs preventive maintenance programs space optimization initiatives and closures

• Direct workstation assignments space planning and office configurations to support evolving business needs

• Oversee janitorial services and ensure consistent cleanliness safety and workplace standards

• Manage storage inventory and supply distribution processes

• Supervise and develop administrative support staff

Technology & Infrastructure Coordination

• Coordinate audiovisual systems office technology upgrades and infrastructure implementations in partnership with IT vendors and internal teams

• Manage IT ticket escalations system access provisioning and security protocols

• Oversee phone systemsand upgrades

• Maintainaccurateasset tracking for all staff equipment

• Lead technology-related change management user communication and adoption

Real Estate & Lease Administration

• Managelease agreements renewals amendments and landlord relationships

• Support site selection space analysis and real estate strategy initiatives

• Manage equipment lease portfolios and related vendor contracts

Vendor & Contract Management

• Source negotiate and manage vendor relationships and service agreements

• Ensure vendor performance compliance credentialing and access requirements

• Review and approve vendor invoices in alignment with budget controls and policies

CapitalExpenditures& Financial Management

• Develop and manage annual CAPEX budgets and multi-year capitalexpenditureplans

• Trackprojectspend forecast variances and deliver financial reporting

• Ensure projects meet quality timeline and cost expectations

Renovations Relocations & Expansion Projects

• Lead end-to-end project management for office renovations relocations expansions and buildouts

• Manage contractorselection bid evaluation negotiations and contract administration

• Coordinate architecture furniture planning IT infrastructure and movelogistics

• Lead stakeholder communications employee readiness and transition planning

Mergers & Acquisitions Integration

• Provide facilities andinfrastructureintegrationsupport andleadership for newlyacquiredoffices

• Manage lease transitions operational alignment and workspace optimization

• Ensure seamless continuity of operations duringtimes of transition andgrowth

Travel

• Frequent regional travel across Michigan and Indiana

Required Qualifications

• Proven project managementexpertisewith strong execution discipline and customer service orientation

• Exceptional organizational skills with the ability to manage multiple concurrent initiatives

• Strong leadership presence with sound judgment and problem-solving capability

• Ability tooperateindependently set priorities and drive results with minimal supervision

• Demonstrated experience working in fast-growth high-change environments

• Excellent written and verbal communication skills with executive-level professionalism

• Strongchangemanagement stakeholder communication and operational planning skills

• High standardsof integrity accountability and follow-through

• Willingness and ability to travel regionally

Preferred Qualifications

• 3-5 years of progressive experience in Facilities Management Real Estate Operations Project Management Workplace Operations or related field

• Bachelors degree in Business Administration Project Management Facilities Management or equivalent professional experience

• Experience managing multi-site portfolios and capitalexpenditureprojects preferred