Assistant to the Dean, School of Education
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Job Location:
West Long Branch, NJ - USA
Hourly Salary:
$ 28 - 29
Posted on:
22 hours ago
Vacancies:
1 Vacancy
Job Summary
Monmouth University is seeking applications for the Assistant to the Dean of the School of Education (SOE). The Assistant to the Dean is the primary point of contact for outward- and inward-facing School of Education operations. The School is a vibrant community of faculty staff and students. We offer undergraduate degrees in education masters degrees in education educational counseling and speech-language pathology and doctoral degrees in educational leadership.
This is an in-person on-campus non-remote position.
For more information about the program please visit webpage School of Education
Additional Application Material Required:
Monmouth University requires all applications and supporting documents to be submitted via the universitys career addition to the application candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded.
- Resume or Curriculum Vitae
- Cover Letter
- Professional References
Optional Documents:
- None
Duties and Responsibilities:
- This role requires reliable and consistent excellent customer service for SOE students faculty and staff; along with other University personnel and external constituents in person and by phone.
- Manage the Deans calendar by scheduling in-person telephone and virtual meetings; ensure each appointment includes relevant details such as agendas meeting materials travel directions and virtual meeting links.
- Assist with maintaining and monitoring the Deans office and departmental budgets including specialized program and gift accounts; prepare budget revisions and reports as needed.
- Prepare process and track financial transactions and records including expense vouchers purchase orders contracts and requisitions and grants.
- Make travel arrangements for the Dean and others (if applicable) reconcile monthly travel card expenses and processing other documentation related to the Deans travel expenses.
- Provide assistance to the Dean with preparation for meetings such as the SOE Full Faculty/Staff UTEAC UG and GR Advisory Councils and the Deans Advisory Council. Monitor action items for Dean. Prepare meeting materials record meeting minutes and file them as needed .
- Assist the Dean with various reports research and special projects including accreditation.
- Assist the Dean with tenure and promotion processes as outlined per FAMCO contract guidelines. Assist in scheduling faculty observations and external evaluation. meetings with candidates who are up for review following contract timelines. Send scholarship evaluation requests reminders and process honorariums.
- Prepare correspondence announcements and invitations from the Deans office when requested by letter/memo or by email.
- Work as a team with School staff administrators and faculty to support School initiatives and events.
- Perform routine office tasks and direct student workers to assist with the workload.
- Process stipend requests electronically as needed using discretion.
- Assist with advertising and marketing (e.g. social media flyers digital displays posters).
- Support accreditation processes including maintaining and collecting documents and scheduling meetings.
- Other duties as assigned.
Minimum Qualifications:
- Four years of related experience.
- Must be able to handle multiple tasks simultaneously and effectively.
- Must be able to work with minimal direction and functions as a team player.
- Working knowledge of program and event planning.
- Excellent interpersonal organizational and communication skills.
- Must be able to treat confidential and sensitive information appropriately.
- Must be able to operate a variety of office equipment.
- Intermediate Level knowledge of Microsoft Word and Excel 2016.
Preferred Qualifications:
- Experience working in a higher education environment.
- Experience with budget management university policies and procedures and systems.
- Excellent oral and written communication skills.
Questions regarding this search should be directed to:
Barbara Santos at or
Review of applications will begin immediately. This position is open until filled and may close at any time. For full consideration please submit your application no later than February 6.
Working at Monmouth University perks:
- 403(b) Retirement Plan (8% employer contribution)
- Medical Dental & Vision Insurance Benefits
- Tuition Remission for employee upon hire (max of one 3 credit course per semester)
- Tuition Remission for spouse or civil-union partner and IRS dependent
after one-year of full-time continuous employment - Generous Paid Time Off
- Employer paid Short & Long-Term Disability
- Employer sponsored Life Insurance
- Employee Assistance Program (EAP) FSA Telehealth and more
To view a full list of benefits visit our benefits page at: Employee Benefits Information Human Resources Monmouth University
Department:
School of Education
Work Schedule:
Monday through Friday
Total Weeks Per Year:
52
Hours Per Week:
36.25 hours
Expected Salary:
$28.00 - $29.50 per hour
Union:
N/A
Job Posting Close Date
Open until filled
Required Experience:
IC
Key Skills
- Early Childhood Education
- Classroom Experience
- Education Administration
- Lesson Planning
- Special Education
- Adult Education
- Teaching
- Curriculum Development
- Administrative Experience
- Leadership Experience
- Program Development
- Supervising Experience
About Company
Located along New Jersey’s northern coastline, Monmouth University offers a welcoming and dynamic setting for student development. Innovative academic programs, individual faculty attention and nationally ranked Division I athletics make our private university a great place to amplify ... View more
