Office Administrative Assistant
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Job Location:
Houston, MS - USA
Yearly Salary:
USD 41600 - 43680
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Description
About Texas A&M AgriLife Extension Service:
As the largest comprehensive agriculture program nationally Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5000 employees and a presence in every county across the state Texas A&M AgriLife is uniquely positioned to improve lives environments and the Texas economy through education research extension and service.
Mission:
Our mission as a member of the states land-grant system is to enrich Texas with comprehensive agricultural and life sciences knowledge and services to restore connections among people agriculture food science and the economy.
Vision:
Our vision is to lead by providing influential innovative and science-based solutions that position Texas as a national model in connecting agriculture and healthy lives.
Office Administrative Assistant Overview:
The Office Administrative Assistant works under the supervision of the County Extension Director and the Office Manager. It is the responsibility of this position to assist County Extension Agents Cooperative Extension Agents Program Assistants and other staff to maintain a business atmosphere and create a feeling of goodwill through courteous treatment of others and efficient service.
The role keeps foremost in mind the matter of creating goodwill toward Harris County Texas A&M AgriLife Extension Service The Texas A&M University System and the United States Department of Agriculture in the handling of all office matters.
Performs the duties below and other duties assigned as deemed necessary:
Assists County Extension Agents and other staff in the development and administration of educational programs
Answers phone calls and directs callers to the appropriate agent
Assists other support staff as needed
Handles routine inquiries on own initiative
Occasionally lifts/carries objects/boxes
Maintains a working inventory of educational materials
Maintains mailing list databases
Makes notations on calendars of meetings conferences and deadlines for reports
Keeps accurate records and maintains a uniform filing system
Design update/edit and create program flyers and department newsletters for various educational events
Prepares travel requests and reimbursements in accordance with Harris County policies in a timely manner
Studies and adheres to various policies and procedures that apply to the conduct of the county office
- Assists with other assignments as delegated by the County Extension Director and/or the Office Manager
Harris County is an Equal Opportunity Employer
you need special services or accommodations please call or email
This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.Requirements
All applicants must register and complete the HRTClerical Skills Test witha minimum of 85%and a typing speed of 35 wpm with 80% accuracy.
see testing instructions in the General Information section below.
Education:
- High School Diploma
- A minimum of five(5) years verifiable experience as an Administrative Assistant.
- Working knowledge of computers printers and related software.
- Ability to answer multi-line phone system.
- Knowledge of business English spelling punctuation and math.
- Possession of good vocabulary is needed.
- Ability to make mathematical computations and tabulations accurately and with reasonable speed.
- Cross-train with other administrative staff to ensure assignments can be covered during staff absences without any loss of effectiveness
NOTE: Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.
Preferences
Good software skills with programs such as Adobe Microsoft Office and Canva.
Ability to create posts on social media sites such as Facebook Instagram etc.
Possess strong written and oral communication skills.
General Information
Register online for the HRT Clerical Skills Test using the following link:
the above link to the HRT Clerical Skills Test registration page
Position Type and Typical Hours of Work:
Full-Time Regular
Monday Friday 7:30 AM - 4:00 PM
This is a 100% in-office position with no option for remote work.
Salary:
- Based on experience
- Based on 26 pay periods
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
