Secretary Languages, Linguistics & Comp. Literature

Apply now to join FAU on its race to excellence.

For more information on everything FAU has to offer please visit

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Secretary - Languages Linguistics & Comp. Literature - Boca Raton FL.

The part-time Secretary for the Department of Languages Linguistics & Comparative Literature provides essential frontoffice support manages departmental communications and maintains organized digital and physical records. This role assists students faculty and visitors; handles data and document processing across multiple university systems; and supports departmental scheduling events and daily operations. By ensuring smooth workflow and responsive service the Secretary helps the department function efficiently and effectively.

Summary of Responsibilities:

• Office receptionist duties including: answering phone responding to email and phone queries greeting visitors maintaining office supply inventory making copies scanning documents organizing digital and physical files. Also included: submitting space allocation/scheduling requests working with faculty to submit special-event permissions requests keeping departmental room-booking calendars up to date contacting Facilities Management with special requests preparing new door nameplates with office hours for each academic term and maintaining up-to-date faculty/staff phone trees.

• Department-wide document and data collection and record-keeping (primarily in electronic format but sometimes in physical format as well). Requires use of numerous online databases and portals including Crystal Reports Banner LeapAhead Course Leaf scheduling software Canvas Workday Microsoft Teams and others as they arise. Training will be provided for all job-related databases and portals. Includes the processing organization and maintenance of confidential student records (electronic and physical) department-wide data sets including book orders class rosters DIS title requests discrepancy reports academic warnings SPOT reports and final grade documentation.

• Student support duties including: following up on student inquiries in all formats (email phone and in-person); serving as communication link between department students academic advisors and Office of the Registrar; maintaining and updating student academic petitions as needed; communicating with faculty regarding permissions override requests; handling student queries regarding the foreign language requirement in coordination with the Department Coordinator.

• Provides support to Chair on an as-needed basis for special events planning and community outreach initiatives; assists with maintaining departmental website pages.

• Other job-related duties as assigned.

Explore Living in Palm Beach County

The goal is to provide local employers and new employees in theareaa comprehensive guidewithplaces to it here:Discover Housing Resources in Palm Beach County BDB

Minimum Qualifications:

High school diploma and two years of appropriate experience required. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Salary:

$15.00 - $16.75 per hour.
Non-Exempt Support Personnel (SP)

College or Department:

A&L: Languages Linguistics & Comp. Literature

Location:

Boca Raton

Work Days and Hours:

Monday - Friday part time between 8 a.m. - 5 p.m.

This position is 20 hours per week. The exact workdays and hours will be coordinated upon hire.

Application Deadline:

Special Instructions to Applicant:

This is a part time position.

VETERANS PREFERENCE:
Applicants may claim Veterans Preference on their application. The applicant claiming preference is responsible for providing required documentation at the time of making an application in Workday for a vacant position or prior to the closing date of the vacancy announcement. If an applicant qualifies for Veterans Preference and the SP position they are shown preference by the guarantee of an interview. Veterans Preference does not guarantee a job. For additional information please visit For assistance please contact Recruitment Services at

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover Letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official sealed transcripts and original NACES evaluation if applicable sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II) motor vehicle check credit check reference checks alcohol and drug screening check.

REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at or send an email at To contact Human Resources please call . For communication assistance call 7-1-1.