Workplace Manager
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Job Summary
Who are we
Our mission is to scale intelligence to serve humanity. Were training and deploying frontier models for developers and enterprises who are building AI systems to power magical experiences like content generation semantic search RAG and agents. We believe that our work is instrumental to the widespread adoption of AI.
We obsess over what we build. Each one of us is responsible for contributing to increasing the capabilities of our models and the value they drive for our customers. We like to work hard and move fast to do whats best for our customers.
Cohere is a team of researchers engineers designers and more who are passionate about their craft. Each person is one of the best in the world at what they do. We believe that a diverse range of perspectives is a requirement for building great products.
Join us on our mission and shape the future!
Why this role
As the Workplace Manager for our Cohere London site you will manage the OM team at Cohere ensuring consistently globally in regards to our office spaces and team culture. You are someone who is beyond organized and on-top of things excited to wear many hats and take on new challenges that come with working at a fast growing start-up.
You will be the first face our employees and guests see! Our office is dog friendly has comfy couches and a lot of hardworking people that come in everyday. Youll manage everything from all the behind-the-scenes logistics to coordinating fun culture events in order to ensure an incredible experience for employees and guests. Youll have a lot of responsibility in this role and you will be impactful in making our office culture amazing.
This position is based onsite (were located in Oxford Circus) and you must be available to be in the office 5 days a week - remote work is not permitted for this position.
As our Workplace Manager you will be responsible for:
Management of our global footprint of offices
Leading on office moves/fit outs/renovations/opening new offices
Managing a team of office moves spread globally
Growing out this team as we build our global footprint
Creating a motivating employee environment within the offices
Prioritising employee experience globally and managing it locally
Nurturing and fostering the Cohere culture
Managing the London office space for both employees and guests
Including ordering maintaining and restocking office supplies drinks and snacks
Overall appearance of our London office
Ensuring it is tidy and organized and creating a welcoming engaging and comfortable environment for anyone who comes into the space
Ensuring compliance across the offices globally
Health and safety / security etc
Managing vendor relations for the London office
Cleaners / maintenance / food vendors etc
Addressing and managing any building and office-related issues (i.e coordinate repairs or maintenance)
Tracking and recognizing employee onboarding / anniversaries and collaborating with managers to order employee gifts and care packages
Coordinating and arranging events
Monthly socials / Town halls / Off sites / Hackathons
You might be a good fit if you:
Have 3 years in an office / workplace management role
Have 2 years of team management experience
Exhibit sound judgment problem solving skills and the ability to support and partner with people across all functions and levels of the company
Demonstrate meticulous attention to detail and very organized
Possess excellent verbal and written communication skills
Bring a track record of successfully project managing on-site events and collaborating with external vendors
Are comfortable with change; adjusting appropriately based on leadership or the companys needs
If some of the above doesnt line up perfectly with your experience we still encourage you to apply!
We value and celebrate diversity and strive to create an inclusive work environment for all. We welcome applicants from all backgrounds and are committed to providing equal opportunities. Should you require any accommodations during the recruitment process please submit an Accommodations Request Form and we will work together to meet your needs.
Full-Time Employees at Cohere enjoy these Perks:
An open and inclusive culture and work environment
Work closely with a team on the cutting edge of AI research
Weekly lunch stipend in-office lunches & snacks
Full health and dental benefits including a separate budget to take care of your mental health
100% Parental Leave top-up for up to 6 months
Personal enrichment benefits towards arts and culture fitness and well-being quality time and workspace improvement
Remote-flexible offices in Toronto New York San Francisco London and Paris as well as a co-working stipend
6 weeks of vacation (30 working days!)
Required Experience:
Manager
Key Skills
- Restaurant Experience
- Customer Service
- Employee Evaluation
- Management Experience
- Math
- Employment & Labor Law
- Sanitation
- Leadership Experience
- P&L Management
- Mentoring
- Supervising Experience
- Restaurant Management
About Company
Deploy multilingual models, advanced retrieval, and intelligent agents securely and privately — without the risks of ordinary AI.
