Office Administrator
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Job Location:
Monthly Salary:
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Xometry (NASDAQ: XMTR) powers the industries of today and tomorrow by connecting the people with big ideas to the manufacturers who can bring them to life. Xometrys digital marketplace gives manufacturers the critical resources they need to grow their business while also making it easy for buyers at Fortune 1000 companies to tap into global manufacturing capacity.
We are looking for a proactive and highly organized Office Administrator to join our Bangalore team. You will be the heart of the office ensuring that our daily operations run like clockwork. From managing our facility and vendors to supporting our local leadership and HR functions your work will directly enable our engineers and partner managers to focus on scaling the future of manufacturing.
Key Responsibilities:
- Facility & Operations: Oversee the daily upkeep of the Bangalore office. This includes managing housekeeping security and ensuring all office equipment (printers Wi-Fi HVAC) is functional
- Vendor Management: Source and manage relationships with local vendors (catering stationery office supplies and repairs). Negotiate contracts to ensure cost-efficiency and quality.
- Front Desk & Guest Relations: Serve as the first point of contact for visitors clients and manufacturing partners. Manage incoming mail couriers and phone inquiries.
- Executive & HR Support: Assist with travel bookings (flights/hotels) for the leadership team. Support HR with onboarding logistics for new hires including workstation setup and ID badges.
- Event Coordination: Organize internal team-building events festive celebrations and catering for high-level meetings.
- Compliance & Documentation: Maintain physical and digital filing systems. Assist in tracking office expenses managing petty cash and coordinating with the finance team for invoice processing.
Required Qualifications:
- Experience: 25 years of experience in office administration or facility management preferably within a tech startup or manufacturing-related company.
- Education: Bachelors degree in any field (Business Administration is a plus).
- Technical Skills: Proficient in MS Office Suite (Excel is a must for expense tracking) and comfortable using modern collaboration tools like Slack Zoom and Google Workspace.
- Communication: Excellent verbal and written communication skills in English and Kannada/Hindi (to effectively manage local vendors).
- Attributes: A roll-up-your-sleeves attitude high attention to detail and the ability to multitask in a high-growth environment.
#LI-Hybrid
Xometry is an equal opportunity employer. All applicants will be considered for employment without attention to race color religion sex sexual orientation gender identity national origin veteran or disability status.
For US based roles: Xometry participates in E-Verify and after a job offer is accepted will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
Xometry is a leader in high-precision production part and prototyping manufacturing on demand. Get instant quotes on CNC machining, 3D printing, sheet metal fabrication, laser cutting, and more.
