Research Program Coordinator
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Monthly Salary:
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
Job Category
CUPE 116Job Profile
CUPE 116 Salaried - Research Assistant /Technician 4Job Title
Research Program CoordinatorDepartment
Research Y. Abdin Department of Materials Engineering Faculty of Applied ScienceCompensation Range
$5439.00 - $5910.00 CAD MonthlyPosting End Date
February 4 2026Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
March 6 2027At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.
Job Summary
The Department of Materials Engineering at UBC is home to innovative research in advanced materials and sustainable technologies. The Advanced Composite Materials and Structures Group led by Dr. Yasmine Abdin is seeking a Research Program Coordinator to support ongoing research that drives innovation in fibers and structural and functional composites.
This role provides operational financial and research coordination support for a collaborative lab environment. The Coordinator will serve as the central link between technical activities financial tracking internal lab processes and grant development. The ideal candidate will bring a balance of organizational skills research awareness and administrative capability to help the lab function efficiently and grow strategically.
This position requires occasional evening work and availability as an emergency contact.
This is a one year position with the possibility of an extension to a second year.
Organizational Status
Reports to Dr. Yasmine Abdin
Work Performed
Research Program Coordination
- Supports project planning and implementation across research activities including coordination of timelines deliverables and reporting requirements.
- Coordinates the preparation of technical and financial reports grant applications and data summaries by consolidating input from multiple researchers; ensures timely submission to funding agencies and collaborators.
- Maintains organized documentation for ongoing research activities lab resources collaborations and reporting workflows.
- Develops effective communication protocols with researchers and collaborates to provide relevant project updates regarding budget and project milestones.
- Supports compliance with funding agency and institutional requirements including technical reporting milestone tracking and policy adherence.
Financial and Operational Administration
- Tracks and reconciles project and operating accounts in collaboration with UBC Finance.
- Prepares and consolidates financial reporting required by granting agencies and supports internal reporting processes in coordination with the research team and finance offices.
- Works in collaboration with the faculty PI leads and researchers to generate information and metrics on novel scientific findings academic output and trainee progress and partnerships.
Lab Infrastructure and Support
- Coordinates lab logistics including inventory shared equipment scheduling maintenance and safety documentation.
- Manages procurement purchase orders and vendor communications for equipment and lab supplies.
- Supports onboarding of new lab members including orientation to lab protocols and university systems.
- Maintains internal tools for lab organization including calendars filing systems and digital storage.
Administrative and Strategic Support
- Coordinates project meetings technical workshops and communications including scheduling support for the PI and engagement with internal and external stakeholders.
- Contributes to the labs strategic planning efforts identifying process improvements and supporting long-term research goals.
Consequence of Error/Judgement
Must work independently and exercise sound and informed judgment diplomacy and decision-making. Errors could seriously jeopardize the public and government credibility of the Department the Faculty and the University.
Supervision Received
Supervised by Dr. Yasmine Abdin
Supervision Given
May supervise granduate and undergraduate students as well as lower level technicians.
Minimum Qualifications
Completion of a university degree in a relevant discipline or technical program and a minimum four years of related experience or an equivalent combination of education and experience. Some positions may require a graduate degree.
- Willingness to respect diverse perspectives including perspectives in conflict with ones own
- Demonstrates a commitment to enhancing ones own awareness knowledge and skills related to equity diversity and inclusion
Preferred Qualifications
- Bachelors degree in Engineering Science or a related field. Masters or MBA preferred.
- Demonstrated skills in research coordination technical project support or financial/administrative roles ideally in a research or academic setting.
- Excellent organizational and communication skills.
- Strong judgment ethical conduct and the ability to maintain confidentiality tact and discretion are essential.
- Proficiency in Microsoft Office (Word Excel Outlook) and comfort working with institutional or project management software.
Required Experience:
IC
Key Skills
- Project / Program Management
- Program Management
- Developmental Disabilities Experience
- Organizational skills
- Data Collection
- Meeting Facilitation
- Utilization Review
- Administrative Experience
- Program Development
- Public Speaking
- Supervising Experience
- Social Work
