Office Support Specialist I

Rawlins, WY - USA

Monthly Salary: Not Disclosed

Posted on: 13 hours ago

Vacancies: 1 Vacancy

Job Summary

Description and Functions

GENERAL DESCRIPTION:

The Wyoming Department of Corrections Field Services Division is seeking a motivated and detail-oriented Office Support Specialist to join the Probation and Parole team in Rawlins Wyoming. This part-time position (30 hours per week) provides essential clerical and administrative support to ensure the smooth day-to-day operations of the Probation and Parole offices.

In this role you will perform a variety of routine and detailed administrative tasks while serving as a professional point of contact for staff offenders victims members of the public and partners across the judicial system. You will also work closely with law enforcement local organizations and public and private service providers contributing to effective communication and coordination that supports public safety and community supervision efforts.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

Comprehensive health dental and vision insurance
Paid vacation sick leave FMLA and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities and MUCH MORE!

Click here for detailed information or you can watch this short video to learn about our benefit package!

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Human Resource Contact: or Anna Krier

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

Acts as a specialist in an assigned program area performing the most complex technical duties including legal secretary responsibilities.
Performs leads or supervises various moderate to complex program and operational support duties.
Applies knowledge of programmatic and administrative requirements.
Resolves problems and makes recommendations for improvements.
Performs specialized tasks coordinates general office functions such as budget legal work administrative property management travel arrangements procurement personnel information systems or fiscal duties and provides staff training.
Conducts research and troubleshoots office systems or procedures for efficiency and accuracy; collects organizes and details writing the required documentation in answering queries.
Coordinates and/or acts as a liaison between the agency or work unit and other agencies.
Processes monthly electronic filing; corresponds with operators regarding production filing; sets up new operators for electronic filing.
Maintains financial or other records; verifies statistical reports for accuracy and completeness; assists with publishing statistical reports.
Assists in budget development analysis interpretation and recommendation handling deposits and monetary transactions and/or performing audit functions.
Accurately maintains agency files and records; inputs data into databases.
Prepares reports; verifies computer systems databases and coded data for accuracy.
Responds verbally and/or in writing to requests for information.
Screens and correct documents for procedural compliance; evaluate the information for accuracy.
Provides customer service to customers clients and staff and acts as a resource to explain rules and procedures to co-workers customers and/or clients.
Responsible for inventory assets.
Performs administrative duties requiring considerable judgment including fiscal human resources or other specific program areas.
Resolves some light computer issues/concerns.
Maintains and reviews case files to determine actions to be taken.
Assures the procurement process is managed appropriately and according to established procedures.
Involves some processing/interpreting of legal documents.

Qualifications

PREFERENCES:

Preference may be given to those with at least two years of work experience in an office environment.
Preference may be given to those with prior criminal justice exposure.

KNOWLEDGE:

Knowledge of applicable federal state and local laws codes regulations and policies technical processes and procedures related to the department.
Knowledge of financial record keeping and reporting principles and procedures basic accounts payable and purchasing.
Knowledge of the principles and practices of employee supervision training and evaluation.
Knowledge of techniques for providing a high level of customer service.
Knowledge of computer application systems Google and Google Docs. and Excel.

MINIMUM QUALIFICATIONS:

Education:

Associates Degree (typically in Business)

Experience:

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II

Education & ExperienceSubstitution:

2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Assistant II

Certificates Licenses Registrations:

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS:

Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.
Special physical demands are not required to perform the work.

NOTES:

FLSA: Non-Exempt
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications.
The Wyoming Department of Corrections is a Drug-Free Workplace. All staff are subject to drug testing while employed by the WDOC. The Wyoming Department of Corrections is a Tobacco-Free Workplace. It prohibits the taking carrying possessing or introducing smoking materials smokeless tobacco or tobacco substitutes on or into WDOC facilities and grounds.
The Wyoming Department of Corrections complies with the Federal Prison Rape Elimination Act (PREA) of 2003. It is the policy and practice of WDOC to protect inmates/offenders from personal abuse corporal punishment personal injury disease property damage and harassment and the elimination of prison rape. Successful Applicants for employment must pass a background/reference check and drug test prior to appointment.
WDOC has a strict dress code policy to include standards for facial hair body art and piercings/gauges. All applicants must meet the standards of this dress code to be considered for employment.
WDOC Field Services uses oleoresin capsicum (OC pepper spray) as a force alternative. All employees will be directly exposed to OC during their initial training and may be required to carry OC.
WDOC offers a competitive benefits package including: medical dental and life insurance paid vacations and sick leave paid holidays tuition reimbursement program Wyoming State Retirement and 457 deferred compensation program longevity pay and opportunities for advancement.
Candidate must complete the defensive tactics skills KRAV-MAGA.

Supplemental Information

080-Department of Corrections - Field Services - Offender Management

Clickhere to view the State of Wyoming Classification and Pay Structure.

Click here to view the State of Wyoming total Compensation Calculator.

URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change; please refer to the A & I HRD Website to ensure that you have the most recent version.

Required Experience:

Description and FunctionsGENERAL DESCRIPTION:The Wyoming Department of Corrections Field Services Division is seeking a motivated and detail-oriented Office Support Specialist to join the Probation and Parole team in Rawlins Wyoming. This part-time position (30 hours per week) provides essential cle...