Manager, Event Planning
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Job Location:
Mexico City - Mexico
Monthly Salary:
Not Disclosed
Posted on:
23 hours ago
Vacancies:
1 Vacancy
Job Summary
At Gilead were creating a healthier world for all people. For more than 35 years weve tackled diseases such as HIV viral hepatitis COVID-19 and cancer working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the worlds biggest health challenges and our mission requires collaboration determination and a relentless drive to make a difference.
Every member of Gileads team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions and were looking for the next wave of passionate and ambitious people ready to make a direct impact.
We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future you are the key driver in evolving our culture and creating an environment where every employee feels included developed and empowered to fulfil their aspirations. Join Gilead and help create possible together.
Job Description
Events Manager Simplified Role Description
Overview
Responsible for planning and executing end-to-end event management processes for the Commercial Business Unitsand related functions. This includes strategic planning logistics coordination vendor management and post-event analysis to ensure high-quality experiences aligned with organizational standards.
Key Responsibilities
End-to-End Event Management: Own the full lifecycle of eventsfrom initial planning and budgeting to execution and post-event reporting.
Agency & Contractor Coordination: Manage relationships with external agencies contractors and vendors; negotiate contracts and ensure compliance with internal policies.
Stakeholder Engagement: Collaborate with internal teams senior management and external advisors to align event objectives and deliver exceptional experiences.
Logistics & Operations: Organize travel catering AV setup meeting spaces and off-site activities; attend events to oversee smooth execution.
Budget Management: Prepare purchase orders track expenses reconcile budgets and report per legal and compliance requirements.
Process Improvement: Develop and update event-related processes; lead rollouts of new tools and applications.
Team Leadership: Oversee and guide junior staff; provide training on functional processes and policies.
Post-Event Analysis: Deliver event metrics and actionable recommendations for future improvements.
Skills & Experience
Proven expertise in event planning and vendor negotiation.
Strong organizational and multitasking skills under pressure.
Excellent communication and influencing abilities across diverse stakeholders.
Proficiency in Microsoft Office; familiarity with pharmaceutical industry standards.
Minimum BA degree and 7 years of experience in events or pharmaceutical sector.
Ability to work independently and lead projects; multilingual skills are a plus.
For Current Gilead Employees and Contractors:
Please apply via the Internal Career Opportunities portal in Workday.
Required Experience:
Manager
Key Skills
- Marketing
- Catering
- Organizational skills
- Hospitality Experience
- Management Experience
- HubSpot
- Event Planning
- Events Management
- Project Management
- Event Marketing
- Leadership Experience
- negotiation
About Company
Gilead Sciences is continuing to hire for all open roles. Our interview process may be conducted virtually and some roles will be asked to temporarily work from home. Over the coming weeks and months, we will be implementing a phased approach to bringing employees back to site to ensu ... View more
