Administrative Assistant Contract

We provide industry-leading end-to-end fire protection mechanical and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

S.A. Comunale is seeking an Administrative Assistant - Contract to support the Reading PA Branch.

Provide administrative support to the assigned branch office. Duties include general clerical purchasing inventory and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction.

S.A. Comunale has been a local industry leader for end-to-end mechanical fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength unmatched bonding capability an award-winning safety program and large-scale purchasing power.

With 16 locations and over 1450 employees including 850 skilled tradesmen throughout Ohio Pennsylvania New Jersey Kentucky Maryland and West Virginia S.A. Comunale can work in virtually every market sector and facility type.

Primary duties and responsibilities include the following. Other duties may be assigned.

• Perform general clerical duties to include but not limited to photocopying faxing mailing filing and scheduling appointments.
• Assum receptionist duties greet public and refer them to appropriate staff members answer phones route calls and take messages when required.
• Sign for and distribute UPS/FedEx/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail.
• Print and maintain all bid documents as well as prepare for all bids.
• Obtain all information necessary for contracts and review sheets.
• Perform basic accounting functions such as billing accounts receivable accounts payable.
• Create folders print drawings specs bid bonds and addendums.
• Request pre-qualifications bid bonds etc. for bids.
• Contract review sheets Insurance / Lein wavers workers compensation.
• Review specs and know requirements for bids.
• Labor work sheets m and other bid estimate sheets.
• DBE Contractor / Supplier Utilization form.
• Create binders for library and filing cabinet when job is awarded.
• Box up files / folders prior 2 years.
• File executed contracts.

• High school diploma or GED is required.
• 3 years of administrative experience is required.
• Previous experience in the construction industry is a plus.
• Significant experience with Microsoft applications (i.e. Word PowerPoint Excel) is required.

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