Deputy Contracts & Procurement Officer I

The County of Monterey is committed to honoring the service and sacrifice of veterans and eligible military spouses and awards veterans preference points for this recruitment. To learn more about the eligibility requirements and the process be sure to read the Hiring Preference for Veterans and Eligible Military Spouses section located towards the end of this job flier.

Contracts & Procurement is committed to delivering high-quality service to all stakeholders while complying with all applicable laws policies and procedures. Our goal is to facilitate an efficient timely and cost-effective procurement process that includes strategic sourcing competitive bidding agreement development and fostering positive vendor relationships. Through these efforts we aim to support County departments and responsibly steward public resources.

The Deputy Contracts and Procurement Officer I is the entry professional level class in the Deputy Contracts and Procurement series. Incumbents perform professional analytical and technical contract administration and procurement work under County governance and programmatic policies procedures and guidelines. As experience is gained there is an expectation for greater independence of action within the established guidelines.

The position reviews contract and procurement documents to ensure accuracy completeness and compliance with State Federal and County laws as well as funding source requirements. Employees maintain current knowledge of contract rules and regulations and provide reports audits and communications to County stakeholders upon request.

The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time part-time or temporary basis.

Flexible staffing: This classification is part of a flexible series. Incumbents appointed at the lower level of the career series may be promoted up to the higher level of the career series subject to their meeting the employment standards for the higher class and a recommendation for their promotion by the appointing authority.

• Assists in monitoring reviewing and evaluating centralized and delegated procurement/contracting activities and ensures their compliance with applicable laws regulations and County policies and procedures; collaborates with County departments to determine procurement needs and legal requirement

• Assists in preparing bid specifications and solicitation documents; analyzes bid and proposal responses; participates in contract negotiations; develops and drafts agreements contract terms and scope of work. Conducts cost and price analysis to identify potential cost savings

• Monitors execution of contracts to ensure compliance with contractual provisions performance standards and funding requirements; utilizes the Countys Enterprise Resources Planning (ERP) and other procurement systems to manage procurement and contracting functions

• Develops and maintains professional relationships with vendors; ensures vendor registration is in compliance with Federal State and local requirements; conducts vendor data audits and IRS verifications; collaborates with County Counsel Risk Management and other stakeholders to ensure compliance and risk mitigation
  May attend and provide deputy procurement agent support at formal County construction bid openings in compliance with State requirements and County Ordinances

• May attend and provide deputy purchasing agent support at formal County construction bid openings in compliance with State requirements and County Ordinances

• Coordinates with County departments vendors the public and external agencies

THE SUCCESSFUL CANDIDATE

Will have a proven track record demonstrating the following knowledge skills and abilities:

Working Knowledge of:

• Principles and practices of governmental procurement and contract administration

• Methods and procedures used in the preparation of bid specifications solicitations bid analysis and contract negotiation/development

Some Knowledge of:

• Automated procurement and contract management systems

Skill and Ability to:

• Collect interpret and evaluate data validate conclusions and define/select alternatives

• Read and comprehend complex material such as contracts ordinances legislation policies procedures directives and manuals

• Understand interpret and apply Federal State and local laws rules regulations and policies related to contractual service agreements and procurement

• Learn to exercise independent judgment and initiative

• Analyze and resolve problems and complaints

• Provide excellent and courteous customer service and establish and maintain effective working relationships

• Communicate effectively both orally and in writing in order to transmit information and instructions at all functioning levels of the County to the general public as well as private and public agencies

Any combination of training education and/or experience which provides the knowledge skills and abilities and required conditions of employment listed above is qualifying. An example of a way these requirements might be acquired is:

Equivalent to one (1) year of experience in governmental or large organizational procurement procurement contract administration or a related field;

Education/Training:

Completion of course work from an accredited college or university leading to a bachelors degree in business administration public administration or a related field.

CONDITIONS OF EMPLOYMENT

The required conditions of employment include but are not limited to the following:

• Possess and maintain a valid California Class C drivers license or the ability to provide suitable transportation that is approved by the appointing authority
• Be available to work a flexible schedule including evenings weekends holidays and during times of disaster and/or emergency.

BENEFITS:

The County of Monterey offers an excellent benefits package. Please visit our website to view the Unit X Benefit Summary Sheet. This information is not legally binding nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

NOTES:

• As a condition of employment prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment driving record and record of any criminal convictions.
• Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9.
• If you are hired into this classification in a temporary position your rate of pay will be hourly and you will not be eligible for the benefits listed in the summary.

Application and Selection Procedures

Apply Online at February:59 PM(PST)

OR

Hard copy applications may be obtained from and submitted during normal business hours
Monday - Friday 8:00 AM - 5:00 PM by contacting:
Attn: Human Resources Department
168 W. Alisal Street 3rd Floor
Salinas CA 93901
Phone:

The selection process is tentative and applicants will be notified if changes are made. To assess applicants possession of required qualifications the examination process may include an oral examination pre-examination exercises performance examination and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:

• A completed County of Monterey Employment Application

• Responses to the Supplemental Questions

Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes cover letters letters of interest and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process.

HIRING PREFERENCE FOR VETERANS AND ELIGIBLE MILITARY SPOUSES

The County of Monterey is committed to honoring the service and sacrifice of veterans and eligible military spouses (i.e. surviving spouses of veterans spouses of totally disabled veterans and spouses of active-duty service members) and awards veterans preference points for this recruitment. To obtain a Veterans and Eligible Military Spouse Preference Application please visit the Human Resources website or click on the following link: Click Here to View theVeterans and Eligible Military Spouse Preference Application

To apply for veterans preference points veterans or eligible military spouses must complete and email a Veterans and Eligible Military Spouse Preference Application with supporting documentation of their eligibility Edit as applicable: by the priority screen date; OR by the final filing deadline OR within 5 business days of submitting your job application (continuous recruitments only to

EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION

The County of Monterey is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. The County is committed to providing access equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities. To request reasonable accommodation please contact Laura Carucci Senior Human Resources Analyst at or .